Wikimedia Summit 2020/Eligibility Criteria
Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating in the Wikimedia Summit as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.
| Wikimedia Summit 2020 |
Program | Fringe Events | Registration & Participants |
Location |
Logistics |
Contact |
Documentation, Reports, Reviews |
 |
Program Design Process | Thematic, regional, language-specific meetups | Venue and Hotel | Team |
Is your affiliate eligible? edit
The eligibility criteria for participating in the Wikimedia Summit 2020 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.
Chapters, Thematic Organizations, and User Groups must have shown signs of recent activity (within the past six months as of September 30, 2019) and be up-to-date on their reporting by the eligibility deadline (December 1, 2019). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before January 1, 2019. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?” give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.
Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We (the WMF Learning & Evaluation team) are watching updates to that page and will be making updates to the eligibility listing accordingly.
Participant groups edit
The organization you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.
- Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG via FDC process) and Allied Organizations. Participants from this group have to arrange and pay for their travel/accommodation by themselves. Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the event, even if they have not set aside funds specifically for the event.
- Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do NOT receive funding via an annual plan grant (APG via FDC process). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). WMDE will do the travel arrangement and hotel booking based on the information provided in the registration form.
- Group 3: Representatives of the committees WMF Board of Trustees, AffCom or WMF staff. Travel and accommodation for this group will be organized by the WMF travel department.
- Group 4: Additional participants – mostly members of the Movement Strategy Working Groups. Travel and accommodation for this group will be organized by WMDE.
The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).
Participant number regulation edit
Overall, the 2020 event will be designed to be a working event where we bring a diverse audience from across the organized part of the movement together. Based on the movement’s experiences, we aim for a participant structure of around 220 representatives that are engaged and interested in conversations about movement strategy. Based on the needs of the Movement Strategy Process we envision the participant structure as follows:
- Wikimedia affiliates: Leadership (Chair or other board member, Executive Director (paid)) ~160 participants*
- Wikimedia Foundation: Board of Trustees, Executive Director, key staff members ~40 participants
- Wikimedia Committees: Affiliations Committee, ~5 participants
- Movement Strategy Working Group members: Members of all Working Groups (if not already present through the other groups) ~20*
- Community members with an important (informal) roles in specific communities ~5
Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and Others edit
Chapters edit
| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
 Wikimedia Armenia
|
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|
FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia Argentina
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FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia Österreich
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|
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|
FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia Australia
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|
|
|
|
sAPG | Group 2 | 1 | WMDE |
 Wikimedia Bangladesh
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|
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No | Group 2 | 1 | WMDE |
 Wikimedia Belgium
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sAPG | Group 2 | 1 | WMDE |
 Wikimedia Canada
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sAPG | Group 2 | 1 | WMDE |
 Wikimedia CH
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|
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FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia Chile
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sAPG | Group 2 | 1 | WMDE |
 Wikimedia Colombia
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sAPG | Group 2 | 1 | WMDE |
 Wikimedia Česká republika
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FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia Deutschland
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FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia Danmark
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No | Group 2 | 1 | WMDE |
 Wikimedia Eesti
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sAPG | Group 2 | 1 | WMDE |
 Wikimedia España
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sAPG | Group 2 | 1 | WMDE |
 Wikimedia Suomi
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sAPG | Group 2 | 1 | WMDE |
 Wikimédia France
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FDC | Group 1 | 1+1* | Affiliate |
 Wikimédia Magyarország
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No | Group 2 | 1 | WMDE |
 Wikimedia Indonesia
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FDC | Group 2 | 1+1* | WMDE |
 Wikimedia Israel
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FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia Italia
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No | Group 1 | 1+1* | Affiliate |
 Wikimedia Korea
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sAPG | Group 2 | 1+1* | WMDE |
 Wikimedia México
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sAPG | Group 2 | 1 | WMDE |
 Wikimedia Nederland
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FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia Norge
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FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia Polska
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sAPG | Group 1 | 1+1* | Affiliate |
 Wikimedia Portugal
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No | Group 2 | 1 | WMDE |
 Wikimedia Serbia
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FDC | Group 1 | 1 | Affiliate |
 Wikimedia Russia
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No | Group 2 | 1 | WMDE |
 Wikimedia Sverige
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FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia Taiwan
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sAPG | Group 2 | 1 | WMDE |
 Wikimedia Ukraine
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sAPG | Group 2 | 1 | WMDE |
 Wikimedia UK
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FDC | Group 1 | 1+1* | Affiliate |
 Wikimedia District of Columbia
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No | Group 2 | 1 | WMDE |
| Wikimedia New York City
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sAPG | Group 2 | 1 | WMDE |
 Wikimedia Uruguay
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No | Group 2 | 1 | WMDE |
 Wikimedia Venezuela
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No | Group 2 | 1 | WMDE |
 Wikimedia South Africa
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sAPG | Group 2 | 1 | WMDE |
* Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event.
Thematic Organizations edit
| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Amical Wikimedia |
|
|
|
|
sAPG | Group 1 | 1+1* | Affiliate |
| Wikimedia Medicine |
|
|
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None | Group 2 | 1 | WMDE |
* Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event.
Wikimedia User Groups edit
Allied Organizations edit
| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Centre for Internet & Society - Access to Knowledge Program |
|
|
FDC | Group 1 | 1 | Allied Organization | ||
| Wiki Education Foundation |
|
|
sAPG | Group 1 | 1 | Allied Organization |