Wikimedia Summit 2020/Eligibility Criteria

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Wikimedia Summit 2020
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Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating in the Wikimedia Summit as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.

Is your affiliate eligible?Edit

The eligibility criteria for participating in the Wikimedia Summit 2020 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.

Chapters, Thematic Organizations, and User Groups must have shown signs of recent activity (within the past six months as of September 30, 2019) and be up-to-date on their reporting by the eligibility deadline (December 1, 2019). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before January 1, 2019. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?” give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.

Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We (the WMF Learning & Evaluation team) are watching updates to that page and will be making updates to the eligibility listing accordingly.

Participant groupsEdit

The organization you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.

  • Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG via FDC process) and Allied Organizations. Participants from this group have to arrange and pay for their travel/accommodation by themselves. Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the event, even if they have not set aside funds specifically for the event.
  • Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do NOT receive funding via an annual plan grant (APG via FDC process). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). WMDE will do the travel arrangement and hotel booking based on the information provided in the registration form.
  • Group 3: Representatives of the committees WMF Board of Trustees, AffCom or WMF staff. Travel and accommodation for this group will be organized by the WMF travel department.
  • Group 4: Additional participants – mostly members of the Movement Strategy Working Groups. Travel and accommodation for this group will be organized by WMDE.

The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).

Participant number regulationEdit

Every affiliate – Chapters, Thematic Organizations, User Groups, Movement Partners/Allied Organizations – is allowed to send one (1) delegate.

We invite all eligible Wikimedia Affiliates to take part in the Wikimedia Summit. To ensure that we use the in-person time as best as possible, we ask Affiliates to only send delegates who will come with a good understanding of the movement strategy process and the draft recommendations, and are ready to take agency and responsibility to design and implement the recommendations in collaboration with every part of the Movement and our partners.

Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event (as marked in the list).

Overall, the 2020 event will be designed to be a working event where we bring a diverse audience from across the organized part of the movement together. Based on the movement’s experiences, we aim for a participant structure of around 220 representatives that are engaged and interested in conversations about movement strategy. Based on the needs of the Movement Strategy Process we envision the participant structure as follows:

  • Wikimedia affiliates: Leadership (Chair or other board member, Executive Director (paid)) ~160 participants*
  • Wikimedia Foundation: Board of Trustees, Executive Director, key staff members ~40 participants
  • Wikimedia Committees: Affiliations Committee, ~5 participants
  • Movement Strategy Working Group members: Members of all Working Groups (if not already present through the other groups) ~20*
  • Community members with an important (informal) roles in specific communities ~5

Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and OthersEdit

ChaptersEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
  Wikimedia Armenia  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Argentina  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Österreich  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Australia  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Bangladesh  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Belgium  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Canada  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia CH  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Chile  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Colombia  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Česká republika  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Deutschland  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Danmark  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Eesti  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia España  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Suomi  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimédia France  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimédia Magyarország  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Indonesia  Y  Y  Y  Y FDC Group 2 1+1* WMDE
  Wikimedia Israel  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Italia  Y  Y  Y  Y No Group 1 1+1* Affiliate
  Wikimedia Korea  Y  Y  Y  Y sAPG Group 2 1+1* WMDE
  Wikimedia México  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Nederland  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Norge  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Polska  Y  Y  Y  Y sAPG Group 1 1+1* Affiliate
  Wikimedia Portugal  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Serbia  Y  Y  Y  Y FDC Group 1 1 Affiliate
  Wikimedia Russia  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Sverige  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Taiwan  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Ukraine  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia UK  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia District of Columbia  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia New York City  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Uruguay  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Venezuela  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia South Africa  Y  Y  Y  Y sAPG Group 2 1 WMDE

* Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event.

Thematic OrganizationsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Amical Wikimedia  Y  Y  Y  Y sAPG Group 1 1+1* Affiliate
Wikimedia Medicine  Y  Y  Y  Y None Group 2 1 WMDE

* Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event.

Wikimedia User GroupsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
AfroCROWD User Group  Y  Y  Y  Y sAPG Group 2 1 WMDE
Algeria Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Art+Feminism User Group  Y  Y  Y  Y sAPG Group 2 1 WMDE
Azerbaijani Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Basque Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Black Lunch Table Wikimedians  Y 1st Year  N Not until Wikimedia Summit 2021 sAPG n/a 0 n/a
Cascadia Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Commons Photographers User Group  Y  Y  Y  Y No Group 2 1 WMDE
Dehalvi Wikimedia User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Don Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikipedians of North Caucasus User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Egypt Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Esperanto kaj Libera Scio  Y  Y  Y  Y No Group 2 1 WMDE
Florida Librarians of Wikipedia User Group  Y  Y  Y  Y No Group 2 1 WMDE
Gender Diversity Visibility Community User Group  Y  Y  Y  Y No Group 2 1 WMDE
Georgia Piedmont Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
GLAM Macedonia User Group  Y  Y  Y  Y sAPG Group 2 1 WMDE
Grupo de Usuários Wiki Movimento Brasil  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Grŵp Defnyddwyr Cymuned Wicimedia Cymru  Y  Y  Y  Y No Group 2 1 WMDE
Hausa Wikimedians User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Hindi Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Igbo Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Iranian Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Iraqi Wikimedians  Y  Y  Y  Y No Group 2 1 WMDE
Jenga Wikipedia ya Kiswahili  Y  Y  Y  Y No Group 2 1 WMDE
Karavali Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Maithili Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Marathi Wikimedians User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
MediaWiki Stakeholders' Group  Y  Y  Y  Y No Group 2 1 WMDE
Muj(lh)eres latinoamericanas en Wikimedia  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Mali User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
New England Wikimedians  Y  Y  Y  Y No Group 2 1 WMDE
North Carolina Triangle Wikipedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
North-West Russia Wiki-Historians User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Odia Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Ohio Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Open Foundation West Africa  Y  Y  Y  Y sAPG Group 2 1 WMDE
PhilWiki Community  Y  Y  Y  Y No Group 2 1 WMDE
Punjabi Wikimedians  Y  Y  Y  Y No Group 2 1 WMDE
San Diego Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Shared Knowledge (Macedonia)  Y  Y  Y  Y sAPG Group 2 1 WMDE
Tremendous Wiktionary User Group  Y  Y  Y  Y No Group 2 1 WMDE
Vietnam Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
West Bengal Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Whose Knowledge?  Y  Y  Y  Y No Group 2 1 WMDE
Wikibase Community User Group  Y  Y  Y  Y No Group 2 1 WMDE
WikiClassics User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
WikiConference North America  Y  Y  Y  Y No Group 2 1 WMDE
WikiDonne  Y  Y  Y  Y No Group 2 1 WMDE
Wikiesfera Grupo de Usuarixs  Y  Y  Y  Y No Group 2 1 WMDE
WikiJournal User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimaps User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia and Libraries User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community Ireland User Group  Y  Y  Y  Y sAPG Group 2 1 WMDE
Wikimedia Community of Tatar language User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Albania  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Belarus  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Botswana  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Côte d'Ivoire  Y  Y  Y  Y sAPG Group 2 1 WMDE
Wikimedia Community User Group Georgia  Y  Y  Y  Y sAPG Group 2 1 WMDE
Wikimedia Community User Group Greece  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Guinea Conakry  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Haiti  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Wikimedia Community User Group Hong Kong  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group in China  Y  N  N  N No Group 2 1 WMDE
Wikimedia Community User Group Malaysia  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Malta  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Sri Lanka  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Tanzania  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Tchad  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Wikimedia Community User Group Turkey  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Uganda  Y  Y  Y  Y sAPG Group 2 1 WMDE
Wikimedia Digitization User Group  Y  N  N  N No Group 2 1 WMDE
Wikimedia Community User Group Ghana  Y  Y  Y  Y sAPG Group 2 1 WMDE
Wikimedia LGBT  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia MA User Group (Morocco)  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Stewards User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Wikimedia Tool Developers Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Tunisia User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia User Group Nigeria  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians for offline wikis User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians in Residence Exchange Network User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians in Thailand  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Albanian Language User Group  Y  Y  Y  Y sAPG Group 2 1 WMDE
Wikimedians of Bashkortostan User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Bulgaria User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Cameroon User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Chicago User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Colorado User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Democratic Republic of Congo User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Erzya language User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of India technical user group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Wikimedians of Kerala User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Latvia User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Los Angeles User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Minnesota User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Nepal  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of North American Indigenous Languages User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedistas de Perú  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Wikimedians of Republic of Srpska  Y  Y  Y  Y sAPG Group 2 1 WMDE
Wikimedians of Romania and Moldova User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Saint Petersburg User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Wikimedians of Santali Language User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Wikimedians of Slovakia User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Tamazight User Group  Y  Y  Y  Y No Group 2 1 WMDE
Caribbean Wikimedians User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Wikimedians of the Levant User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimédiens du Bénin User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Wikimedistas de Bolivia  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedistas de Ecuador  Y  Y  Y  Y No Group 2 1 WMDE
Wikimujeres  Y  Y  Y  Y No Group 2 1 WMDE
Wikipedia & Education User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikipedia Asian Month User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikipedians of Goa User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a
Wikipedians of Slovenia User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikisource Community User Group  Y  Y  Y  Y No Group 2 1 WMDE
WikiToLearn User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikitongues  Y  Y  Y  Y No Group 2 1 WMDE
Wikivoyage Association  Y  Y  Y  Y No Group 2 1 WMDE
WikiWomen's User Group  Y  Y  Y  Y No Group 2 1 WMDE
Yoruba Wikimedians User Group  Y 1st Year  N Not until Wikimedia Summit 2021 No n/a 0 n/a

Allied OrganizationsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Centre for Internet & Society - Access to Knowledge Program  Y  Y FDC Group 1 1 Allied Organization
Wiki Education Foundation  Y  Y sAPG Group 1 1 Allied Organization