Wikimedia Summit 2020/Budget

Below you can find the estimated project budget for the planning and execution of the Wikimedia Summit 2020 on the basis of 220 participants.

Wikimedia
Summit 2020
Program Fringe Events Registration & Participants
Location
Logistics
Contact
Documentation,
Reports, Reviews

Wikimedia Summit 2020
Program Design Process Thematic, regional, language-specific meetups Venue and Hotel Team
Item Description Costs Comments
Conference Costs €124,341.00 Including venue rental, catering, technical equipment, WIFI, facilitators, note takers, child care
Dinner Snack and Social Event Costs €62,790.00 Including catering, party venue rental, personnel costs, DJ
Communication Costs €11,795.00 Including production of conference material, photographer, visa costs
Staff Costs €85,000.00 Including Logistics and Event Coordinator, Program Coordinator, Assistant Logistics Support, Visiting Wikimedian
Accommodation Costs €37,532.49 Including for approx. 132 participants who do not belong to Group 1 or Group 3 according to the eligibility criteria, including but not limited to hotel accomodation on each applicable conference day
Travel Costs €100,830.00 Including for approx. 132 participants who do not belong to Group 1 or Group 3 according to the eligibility criteria, including but not limited to travel insurance, airline tickets, and reimbursement for out-of-pocket expenses incurred by attendees
TOTAL WMSUMMIT20 COSTS €422,288.49