Wikimedia Summit 2019/Eligibility Criteria

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Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating in the Wikimedia Summit as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.

Is your affiliate eligible?Edit

The eligibility criteria for participating in the Wikimedia Summit 2019 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.

Chapters, Thematic Organizations, and User Groups must have shown signs of recent activity (within the past six months as of September 30, 2018) and be up-to-date on their reporting by the eligibility deadline (December 1, 2018). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before Jan 1, 2018. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?” give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.

Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We (the WMF Learning & Evaluation team) are watching updates to that page and will be making updates to the eligibility listing accordingly.

Participant groupsEdit

The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.

  • Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG via FDC process) and Allied Organizations. Participants from this group have to arrange and pay for their travel/accommodation by themselves. Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the event, even if they have not set aside funds specifically for the event.
  • Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do NOT receive funding via an annual plan grant (APG via FDC process). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). WMDE will do the travel arrangement and hotel booking based on the information provided in the registration form.
  • Group 3: Representatives of the committees WMF Board of Trustees, FDC, sAPG Committee, AffCom or WMF staff. Travel and accommodation for this group will be organized by the WMF travel department.
  • Group 4: Additional participants – mostly members of the Movement Strategy Working Groups. Travel and accommodation for this group will be organized by WMDE.

The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).

Participant number regulationEdit

Every affiliate – Chapters, Thematic Organizations, User Groups, Movement Partners/Allied Organizations – is allowed to send one (1) delegate.

Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event (as marked in the list).

Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives.

Overall, the 2019 event will be designed to be a working event where we bring a diverse audience from across the organized part of the movement together. Based on the movement’s experiences at the 2018 Developers Summit and the 2017 Diversity Conference, we aim for a participant structure of not more than 200 representatives (plus WMDE supporting staff) that are engaged and interested in conversations about movement strategy and governance. Based on the needs of the Movement Strategy Process we envision the participant structure as follows:

  • Wikimedia affiliates: Leadership (Chair or other board member, Executive Director (paid)) ~125 participants*
  • Wikimedia Foundation: Board of Trustees, Executive Director, C level team ~30 participants
  • Wikimedia Committees (those relevant to the Affiliates issues): Funds Dissemination Committee, Affiliations Committee, Simple APG committee ~15 participants
  • Movement Strategy Working Group members: Members of all Working Groups (if not already present through the other groups) ~20*

* We expect, based on our experiences from the previous years, that not all Affiliates might be able or eligible to come to the Summit. Seats not taken by affiliate delegates will be shifted towards the group of Working Group members (group 4), to be able to invite as many Working Group members as possible.

Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and OthersEdit

ChaptersEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
  Wikimedia Armenia  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Argentina  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Österreich  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Australia  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Bangladesh  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Belgium  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Canada  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia CH  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Chile  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Česká republika  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Deutschland  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Danmark  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Eesti  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia España  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Suomi  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimédia France  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimédia Magyarország  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Indonesia  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Israel  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia India  N  N Pending Reporting  N No Group 2 1 WMDE
  Wikimedia Italia  Y  Y  Y  Y No Group 1 1 Affiliate
  Wikimedia México  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Nederland  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Norge  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Polska  Y  Y  Y  Y No Group 1 1 Affiliate
  Wikimedia Portugal  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Serbia  Y  Y  Y  Y FDC Group 1 1 Affiliate
  Wikimedia Russia  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Sverige  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia Taiwan  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Ukraine  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia UK  Y  Y  Y  Y FDC Group 1 1+1* Affiliate
  Wikimedia District of Columbia  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia New York City  Y  Y  Y  Y sAPG Group 2 1 WMDE
  Wikimedia Uruguay  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia Venezuela  Y  Y  Y  Y No Group 2 1 WMDE
  Wikimedia South Africa  Y  Y  Y  Y No Group 2 1 WMDE

* Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event.

Thematic OrganizationsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Amical Wikimedia  Y  Y  Y  Y FDC Group 1 1+1* Affiliate

* Chapters and Thematic Organizations with a full-time, paid Executive Director are allowed to send the Executive Director as well to the event.

Wikimedia User GroupsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Algeria Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Art+Feminism User Group  Y  Y  Y  Y sAPG Group 2 1 WMDE
Azerbaijani Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Republic of Srpska  Y  Y  Y  Y sAPG Group 2 1 WMDE
Wikimedians of Bashkortostan User Group  Y  Y  Y  Y No Group 2 1 WMDE
Basque Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Bulgaria User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Belarus  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Côte d'Ivoire  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group in China  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Colombia User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Digitization User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedistas de Ecuador  Y  Y  Y  Y No Group 2 1 WMDE
Egypt Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Esperanto kaj Libera Scio  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Georgia  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Ghana  Y  Y  Y  Y No Group 2 1 WMDE
GLAM Macedonia User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Greece  Y  Y  Y  Y No Group 2 1 WMDE
Wikipedia Community Schools Association Greece  Y  Y  N  N No Group 2 1 WMDE
Wikimedia Community Ireland User Group  Y  Y  Y  Y sAPG Group 2 1 WMDE
Iraqi Wikimedians  Y  Y  Y  Y No Group 2 1 WMDE
Iranian Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
위키미디어 대한민국(Wikimedians of Korea)  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of the Levant User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia LGBT  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Sri Lanka  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Latvia User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia MA User Group (Morocco)  Y  Y  Y  Y No Group 2 1 WMDE
Maithili Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Shared Knowledge (Macedonia)  Y  Y  Y  Y sAPG Group 2 1 WMDE
Wikimedia Community User Group Malta  Y  Y  Y  Y No Group 2 1 WMDE
MediaWiki Stakeholders' Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia User Group Nigeria  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Nepal  Y  Y  Y  Y No Group 2 1 WMDE
Punjabi Wikimedians  Y  Y  Y  Y No Group 2 1 WMDE
PhilWiki Community  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Pakistan  N  N Pending Reporting  N No Group 2 1 WMDE
Wikimedians of Albanian Language User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians in Thailand  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Tunisia User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Turkey  Y  Y  Y  Y No Group 2 1 WMDE
Tremendous Wiktionary User Group  Y  Y  Y  Y No Group 2 1 WMDE
Cascadia Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Colorado User Group  Y  Y  Y  Y No Group 2 1 WMDE
Florida Librarians of Wikipedia User Group  Y  Y  Y  Y No Group 2 1 WMDE
Georgia Piedmont Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Kentucky Wikimedians User Group  N  N Pending Reporting  N No Group 2 1 WMDE
North Carolina Triangle Wikipedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
New England Wikimedians  Y  Y  Y  Y No Group 2 1 WMDE
Ohio Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimujeres  Y  Y  Y  Y No Group 2 1 WMDE
Whose Knowledge?  Y  Y  Y  Y No Group 2 1 WMDE
Wiki Project Med  Y  Y  Y  Y No Group 2 1 WMDE
Wikisource Community User Group  Y  Y  Y  Y No Group 2 1 WMDE
WikiToLearn User Group  Y  Y  Y  Y No Group 2 1 WMDE
WikiJournal User Group  Y  Y  Y  Y No Group 2 1 WMDE
WikiWomen's User Group  Y  Y  Y  Y No Group 2 1 WMDE
WikiConference North America  Y  Y  Y  Y No Group 2 1 WMDE
WikiDonne  Y  Y  Y  Y No Group 2 1 WMDE
Wikimaps User Group  Y  Y  Y  Y No Group 2 1 WMDE
West Bengal Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Commons Photographers User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikivoyage Association  Y  Y  Y  Y No Group 2 1 WMDE
Hindi Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Malaysia  Y  Y  Y  Y No Group 2 1 WMDE
Karavali Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Erzya language User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Tool Developers Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia and Libraries User Group  Y  Y  Y  Y No Group 2 1 WMDE
Odia Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Cameroon User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Chicago User Group  Y  Y  Y  Y No Group 2 1 WMDE
San Diego Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Open Foundation West Africa  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedia Community User Group Botswana  Y  Y  Y  Y No Group 2 1 WMDE
Don Wikimedians User Group  Y  Y  Y  Y No Group 2 1 WMDE
Wikimedians of Romania and Moldova User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of North American Indigenous Languages User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikibase Community User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Grŵp Defnyddwyr Cymuned Wicimedia Cymru  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikitongues  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Igbo Wikimedians User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikiesfera Grupo de Usuarixs  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community User Group Tanzania  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community User Group Albania  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Jenga Wikipedia ya Kiswahili  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community User Group Uganda  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Slovakia User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Los Angeles User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Minnesota User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikipedia & Education User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Tamazight User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians for offline wikis User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Vietnam Wikimedians User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Gender Diversity Visibility Community User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikipedia Asian Month User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community User Group Hong Kong  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Kerala User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedistas de Bolivia  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Muj(lh)eres latinoamericanas en Wikimedia  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
AfroCROWD User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians in Residence Exchange Network User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community User Group Guinea Conakry  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedia Community of Tatar language User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a
Wikimedians of Democratic Republic of Congo User Group  Y 1st Year  N Not until Wikimedia Summit 2020 No n/a 0 n/a

Allied OrganizationsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Centre for Internet & Society - Access to Knowledge Program  Y  Y FDC Group 1 1 Allied Organization
Wiki Education Foundation  Y  Y sAPG Group 1 1 Allied Organization