Wikimedia Conference 2018/Eligibility Criteria

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Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating at the Wikimedia Conference as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.

Eligibility criteria and statusEdit

The eligibility criteria for participating in the Wikimedia Conference 2018 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.

Chapters, Thematic Organizations, and User Groups must have shown signs of recent activity (within the past six months as of September 30, 2017) and be up-to-date on their reporting by the eligibility deadline (December 15, 2017). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before Jan 1, 2017. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?” give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.

Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.

Participant groupsEdit

The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.

  • Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG via FDC process) and Allied Organizations. Participants from this group have to arrange and pay for their travel/accommodation by themselves. Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
  • Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do not receive funding via an annual plan grant (APG via FDC process). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). We also included individual community members who come from underrepresented communities and who have demonstrated project or community leadership. WMDE will do the travel arrangement and hotel booking based on the information provided in the registration form.
  • Group 3: Representatives of the committees WMF Board of Trustees, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.
  • Group 4: Additional participants invited by the Program and Engagement Coordinator to complement the conference program. Travel and accommodation for this group will be organized by WMDE.

The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).

Participant number regulationEdit

    • Chapters, Thematic Organizations and User Groups may send two delegates. Chapters and Thematic Organizations which employ at least 0.5 FTE by Sep 1, 2017, may send one additional delegate who is a paid staff member.
    • Allied organizations may send two delegates.
    • The biggest ten language/project communities (by numbers of active editors [>5 edits/month]) with no related or supporting affiliate, or where there is an affiliate, which is not eligible because it was recognized after April 19, 2017, may send one delegate."
      • As per September 2017, the biggest communities without an (eligible) affiliate representation are the Japanese, Vietnamese, Tamil, Bengali, Slovak, Croatian, Hindi and Malay, Wikimedia Commons and Wikivoyage communities.
      • The user groups West Bengal Wikimedians User Group (for the Bengali community), Hindi Wikimedians User Group (for the Hindi community), Wikimedia Community User Group Malaysia (for the Malay community), as well as the Commons Photographers User Group (for the Wikimedia Commons community) and the Wikivoyage Association (for the Wikivoyage communities) may send one delegate. For the language communities (Japanese, Vietnamese, Tamil, Slovak, Croatian), decision finding and making process on who will be sent to the conference, need to be made in the public (on-wiki).

Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.

Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and OthersEdit

ChaptersEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Staff? Number of participants allowed Travel and hotel booking organized by
  Wikimedia Armenia  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Argentina  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Österreich  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Australia  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Bangladesh  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Belgium  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Canada  Y  Y  Y  Y sAPG Group 2 2 WMDE
  Wikimedia CH  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Chile  Y  Y  Y  Y sAPG Group 2 2 WMDE
  Wikimedia Česká republika  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Deutschland  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Danmark  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Eesti  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia España  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia Suomi  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimédia France  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimédia Magyarország  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Indonesia  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia Israel  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia India  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Italia  Y  Y  Y  Y No Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia México  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Nederland  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Norge  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Polska  Y  Y  Y  Y No Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Portugal  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Serbia  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Russia  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Sverige  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Taiwan  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia Ukraine  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia UK  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia District of Columbia  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia New York City  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia Uruguay  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Venezuela  Y  Y  Y  Y No Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia South Africa  Y  Y  Y  Y No Group 2 > .5 FTE Staff 3 WMDE

Thematic OrganizationsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Staff? Number of participants allowed Travel and hotel booking organized by
Amical Wikimedia  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate

Wikimedia User GroupsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Algeria Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
Art+Feminism User Group  Y  Y  Y  Y sAPG Group 2 2 WMDE
Azerbaijani Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of Republic of Srpska  Y  Y  Y  Y sAPG Group 2 2 WMDE
Wikimedians of Bashkortostan User Group  Y  Y  Y  Y No Group 2 2 WMDE
Basque Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of Bulgaria User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Community User Group Brasil  Y  Y  Y  Y sAPG Group 2 2 WMDE
Wiki Education Brazil User Group  Y  Y  Y  Y sAPG Group 2 2 WMDE
Wikimedia Community User Group Belarus  Y  N Pending Reporting  N No Group 2 2 WMDE
Wikimedia Community User Group Côte d'Ivoire  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Community User Group in China  Y  N Pending Reporting  N No Group 2 2 WMDE
Wikimedians of Colombia User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Digitization User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedistas de Ecuador  Y  Y  Y  Y No Group 2 2 WMDE
Egypt Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
Esperanto kaj Libera Scio  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Community User Group Georgia  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Community User Group Ghana  Y  Y  Y  Y No Group 2 2 WMDE
GLAM Macedonia User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Community User Group Greece  Y  Y  Y  Y No Group 2 2 WMDE
Wikipedia Community Schools Association Greece  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Community Ireland User Group  Y  Y  Y  Y sAPG Group 2 2 WMDE
Iraqi Wikimedians  Y  Y  Y  Y No Group 2 2 WMDE
Iranian Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
위키미디어 대한민국(Wikimedians of Korea)  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of the Levant User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia LGBT  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Community User Group Sri Lanka  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of Latvia User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia MA User Group (Morocco)  Y  Y  Y  Y No Group 2 2 WMDE
Maithili Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
Shared Knowledge (Macedonia)  Y  Y  Y  Y sAPG Group 2 2 WMDE
Wikimedia Community User Group Malta  Y  N Pending Reporting  N No Group 2 2 WMDE
MediaWiki Stakeholders' Group  Y  Y  Y  Y No Group 2 2 WMDE
Tec de Monterey Wiki Learning  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia User Group Nigeria  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of Nepal  Y  Y  Y  Y No Group 2 2 WMDE
Punjabi Wikimedians  Y  Y  Y  Y No Group 2 2 WMDE
PhilWiki Community  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Community User Group Pakistan  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of Albanian Language User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians in Thailand  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Tunisia User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Community User Group Turkey  Y  Y  Y  Y No Group 2 2 WMDE
Tremendous Wiktionary User Group  Y  Y  Y  Y No Group 2 2 WMDE
Cascadia Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of Colorado User Group  Y  Y  Y  Y No Group 2 2 WMDE
Florida Librarians of Wikipedia User Group  Y  Y  Y  Y No Group 2 2 WMDE
Georgia Piedmont Wikimedians User Group  N  N Appears inactive  N No Group 2 2 WMDE
Wikimedians of Iowa User Group  N  N Appears inactive  N No Group 2 2 WMDE
Kentucky Wikimedians User Group  N  N Appears inactive  N No Group 2 2 WMDE
North Carolina Triangle Wikipedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
New England Wikimedians  Y  Y  Y  Y No Group 2 2 WMDE
Ohio Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of Uzbekistan Community  N Due October Appears inactive  N No Group 2 2 WMDE
Wikimujeres  Y  Y  Y  Y No Group 2 2 WMDE
Whose Knowledge?  Y  Y  Y  Y No Group 2 2 WMDE
Wiki Project Med  Y  Y  Y  Y No Group 2 2 WMDE
Wikisource Community User Group  Y  Y  Y  Y No Group 2 2 WMDE
WikiToLearn User Group  N  N Appears inactive  N No Group 2 2 WMDE
Wikiversity Journal User Group  Y  N Pending Reporting  N No Group 2 2 WMDE
WikiWomen's User Group  Y  Y  Y  Y No Group 2 2 WMDE
WikiConference North America  Y  Y  Y  Y No Group 2 2 WMDE
WikiDonne  Y  Y  Y  Y No Group 2 2 WMDE
Wikimaps User Group  Y Due November  Y Pending Reporting No Group 2 2 WMDE
West Bengal Wikimedians User Group  Y 1st Year  N Not until WMCON 2019 No Group 2 1 WMDE
Commons Photographers User Group  Y 1st Year  N Not until WMCON 2019 No Group 2 1 WMDE
Wikivoyage Association  Y 1st Year  N Not until WMCON 2019 No Group 2 1 WMDE
Hindi Wikimedians User Group  Y 1st Year  N Not until WMCON 2019 No Group 2 1 WMDE
Wikimedia Community User Group Malaysia  Y 1st Year  N Not until WMCON 2019 No Group 2 1 WMDE
Karavali Wikimedians User Group  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Erzya language User Group  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Lëtzebuerg User Group  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Peru User Group  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Wikimedia Tool Developers Group  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Wikipedia Library User Group  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Odia Wikimedians User Group  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Cameroon User Group  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Chicago User Group  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
San Diego Wikimedians User Group  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Open Foundation West Africa  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Wikimedia Community User Group Botswana  Y 1st Year  N Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Romania and Moldova User Group  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Don Wikimedians User Group  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikimedians of North American Indigenous Languages User Group  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikibase Community User Group  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Grŵp Defnyddwyr Cymuned Wicimedia Cymru  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikitongues  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Igbo Wikimedians User Group  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikiesfera Grupo de Usuarixs  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikimedia Community User Group Tanzania  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikimedia Community User Group Albania  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Jenga Wikipedia ya Kiswahili  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikimedia Community User Group Uganda  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikimedians of Slovakia User Group  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikimedians of Los Angeles User Group  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikimedians of Minnesota User Group  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikipedia & Education User Group  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a
Wikimedians of Tamazight User Group  Y 1st Year  N Not until WMCON 2020 No n/a 0 n/a

Allied OrganizationsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Centre for Internet & Society - Access to Knowledge Program  Y  Y FDC Group 1 2 Allied Organization
Wiki Education Foundation  Y  Y sAPG Group 1 2 Allied Organization

Additionally invited communitiesEdit

Community Decision making process on whom to send

(provide link to the discussions)

Group Number of participants allowed Travel and hotel booking organized by
Japanese community Group 2 1 WMDE
Vietname community Group 2 1 WMDE
Tamil community Group 2 1 WMDE
Slovak community sk:Wikipédia:Krčma#Slovenský reprezentant na Wikimedickej konferencii 2018 Group 2 1 WMDE
Croatian community Group 2 1 WMDE