Wikimedia Conference 2018/Eligibility Criteria
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Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating at the Wikimedia Conference as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.
Eligibility criteria and status edit
The eligibility criteria for participating in the Wikimedia Conference 2018 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.
Chapters, Thematic Organizations, and User Groups must have shown signs of recent activity (within the past six months as of September 30, 2017) and be up-to-date on their reporting by the eligibility deadline (December 15, 2017). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before Jan 1, 2017. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?” give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.
Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.
Participant groups edit
The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.
- Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG via FDC process) and Allied Organizations. Participants from this group have to arrange and pay for their travel/accommodation by themselves. Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
- Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do not receive funding via an annual plan grant (APG via FDC process). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). We also included individual community members who come from underrepresented communities and who have demonstrated project or community leadership. WMDE will do the travel arrangement and hotel booking based on the information provided in the registration form.
- Group 3: Representatives of the committees WMF Board of Trustees, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.
- Group 4: Additional participants invited by the Program and Engagement Coordinator to complement the conference program. Travel and accommodation for this group will be organized by WMDE.
The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).
Participant number regulation edit
- Chapters, Thematic Organizations and User Groups may send two delegates. Chapters and Thematic Organizations which employ at least 0.5 FTE by Sep 1, 2017, may send one additional delegate who is a paid staff member.
- Allied organizations may send two delegates.
- The biggest ten language/project communities (by numbers of active editors [>5 edits/month]) with no related or supporting affiliate, or where there is an affiliate, which is not eligible because it was recognized after April 19, 2017, may send one delegate."
- As per September 2017, the biggest communities without an (eligible) affiliate representation are the Japanese, Vietnamese, Tamil, Bengali, Slovak, Croatian, Hindi and Malay, Wikimedia Commons and Wikivoyage communities.
- The user groups West Bengal Wikimedians User Group (for the Bengali community), Hindi Wikimedians User Group (for the Hindi community), Wikimedia Community User Group Malaysia (for the Malay community), as well as the Commons Photographers User Group (for the Wikimedia Commons community) and the Wikivoyage Association (for the Wikivoyage communities) may send one delegate. For the language communities (Japanese, Vietnamese, Tamil, Slovak, Croatian), decision finding and making process on who will be sent to the conference, need to be made in the public (on-wiki).
Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.
Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and Others edit
Chapters edit
| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Staff? | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|---|
 Wikimedia Armenia
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Argentina
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Österreich
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Australia
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No | Group 2 | 2 | WMDE | |
 Wikimedia Bangladesh
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No | Group 2 | 2 | WMDE | |
 Wikimedia Belgium
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No | Group 2 | 2 | WMDE | |
 Wikimedia Canada
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sAPG | Group 2 | 2 | WMDE | |
 Wikimedia CH
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Chile
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sAPG | Group 2 | 2 | WMDE | |
 Wikimedia Česká republika
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Deutschland
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Danmark
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No | Group 2 | 2 | WMDE | |
 Wikimedia Eesti
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sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia España
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sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia Suomi
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sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimédia France
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimédia Magyarország
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No | Group 2 | 2 | WMDE | |
 Wikimedia Indonesia
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sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia Israel
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia India
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No | Group 2 | 2 | WMDE | |
 Wikimedia Italia
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No | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia México
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No | Group 2 | 2 | WMDE | |
 Wikimedia Nederland
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Norge
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Polska
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No | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Portugal
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No | Group 2 | 2 | WMDE | |
 Wikimedia Serbia
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Russia
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No | Group 2 | 2 | WMDE | |
 Wikimedia Sverige
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia Taiwan
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sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia Ukraine
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sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia UK
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
 Wikimedia District of Columbia
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sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
| Wikimedia New York City
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sAPG | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia Uruguay
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No | Group 2 | 2 | WMDE | |
 Wikimedia Venezuela
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No | Group 2 | > .5 FTE Staff | 3 | WMDE |
 Wikimedia South Africa
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No | Group 2 | > .5 FTE Staff | 3 | WMDE |
Thematic Organizations edit
| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Staff? | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|---|
| Amical Wikimedia |
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FDC | Group 1 | > .5 FTE Staff | 3 | Affiliate |
Wikimedia User Groups edit
| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Algeria Wikimedians User Group |
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No | Group 2 | 2 | WMDE |
| Art+Feminism User Group |
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sAPG | Group 2 | 2 | WMDE |
| Azerbaijani Wikimedians User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedians of Republic of Srpska |
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sAPG | Group 2 | 2 | WMDE |
| Wikimedians of Bashkortostan User Group |
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No | Group 2 | 2 | WMDE |
| Basque Wikimedians User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedians of Bulgaria User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedia Community User Group Brasil |
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sAPG | Group 2 | 2 | WMDE |
| Wiki Education Brazil User Group |
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sAPG | Group 2 | 2 | WMDE |
| Wikimedia Community User Group Belarus |
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Pending Reporting |
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No | Group 2 | 2 | WMDE |
| Wikimedia Community User Group Côte d'Ivoire |
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No | Group 2 | 2 | WMDE |
| Wikimedia Community User Group in China |
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Pending Reporting |
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No | Group 2 | 2 | WMDE |
| Wikimedians of Colombia User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedia Digitization User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedistas de Ecuador |
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No | Group 2 | 2 | WMDE |
| Egypt Wikimedians User Group |
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No | Group 2 | 2 | WMDE |
| Esperanto kaj Libera Scio |
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No | Group 2 | 2 | WMDE |
| Wikimedia Community User Group Georgia |
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No | Group 2 | 2 | WMDE |
| Wikimedia Community User Group Ghana |
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No | Group 2 | 2 | WMDE |
| GLAM Macedonia User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedia Community User Group Greece |
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No | Group 2 | 2 | WMDE |
| Wikipedia Community Schools Association Greece |
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No | Group 2 | 2 | WMDE |
| Wikimedia Community Ireland User Group |
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sAPG | Group 2 | 2 | WMDE |
| Iraqi Wikimedians |
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No | Group 2 | 2 | WMDE |
| Iranian Wikimedians User Group |
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No | Group 2 | 2 | WMDE |
| 위키미디어 대한민국(Wikimedians of Korea) |
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No | Group 2 | 2 | WMDE |
| Wikimedians of the Levant User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedia LGBT |
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No | Group 2 | 2 | WMDE |
| Wikimedia Community User Group Sri Lanka |
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No | Group 2 | 2 | WMDE |
| Wikimedians of Latvia User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedia MA User Group (Morocco) |
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No | Group 2 | 2 | WMDE |
| Maithili Wikimedians User Group |
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No | Group 2 | 2 | WMDE |
| Shared Knowledge (Macedonia) |
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sAPG | Group 2 | 2 | WMDE |
| Wikimedia Community User Group Malta |
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Pending Reporting |
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No | Group 2 | 2 | WMDE |
| MediaWiki Stakeholders' Group |
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No | Group 2 | 2 | WMDE |
| Tec de Monterey Wiki Learning |
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No | Group 2 | 2 | WMDE |
| Wikimedia User Group Nigeria |
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No | Group 2 | 2 | WMDE |
| Wikimedians of Nepal |
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No | Group 2 | 2 | WMDE |
| Punjabi Wikimedians |
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No | Group 2 | 2 | WMDE |
| PhilWiki Community |
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No | Group 2 | 2 | WMDE |
| Wikimedia Community User Group Pakistan |
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No | Group 2 | 2 | WMDE |
| Wikimedians of Albanian Language User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedians in Thailand |
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No | Group 2 | 2 | WMDE |
| Wikimedia Tunisia User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedia Community User Group Turkey |
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No | Group 2 | 2 | WMDE |
| Tremendous Wiktionary User Group |
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No | Group 2 | 2 | WMDE |
| Cascadia Wikimedians User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedians of Colorado User Group |
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No | Group 2 | 2 | WMDE |
| Florida Librarians of Wikipedia User Group |
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No | Group 2 | 2 | WMDE |
| Georgia Piedmont Wikimedians User Group |
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Appears inactive |
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No | Group 2 | 2 | WMDE |
| Wikimedians of Iowa User Group |
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Appears inactive |
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No | Group 2 | 2 | WMDE |
| Kentucky Wikimedians User Group |
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Appears inactive |
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No | Group 2 | 2 | WMDE |
| North Carolina Triangle Wikipedians User Group |
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No | Group 2 | 2 | WMDE |
| New England Wikimedians |
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No | Group 2 | 2 | WMDE |
| Ohio Wikimedians User Group |
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No | Group 2 | 2 | WMDE |
| Wikimedians of Uzbekistan Community |
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Due October | Appears inactive |
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No | Group 2 | 2 | WMDE |
| Wikimujeres |
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No | Group 2 | 2 | WMDE |
| Whose Knowledge? |
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No | Group 2 | 2 | WMDE |
| Wiki Project Med |
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No | Group 2 | 2 | WMDE |
| Wikisource Community User Group |
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No | Group 2 | 2 | WMDE |
| WikiToLearn User Group |
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Appears inactive |
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No | Group 2 | 2 | WMDE |
| Wikiversity Journal User Group |
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Pending Reporting |
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No | Group 2 | 2 | WMDE |
| WikiWomen's User Group |
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No | Group 2 | 2 | WMDE |
| WikiConference North America |
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No | Group 2 | 2 | WMDE |
| WikiDonne |
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No | Group 2 | 2 | WMDE |
| Wikimaps User Group |
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Due November |
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Pending Reporting | No | Group 2 | 2 | WMDE |
| West Bengal Wikimedians User Group |
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1st Year |
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Not until WMCON 2019 | No | Group 2 | 1 | WMDE |
| Commons Photographers User Group |
|
1st Year |
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Not until WMCON 2019 | No | Group 2 | 1 | WMDE |
| Wikivoyage Association |
|
1st Year |
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Not until WMCON 2019 | No | Group 2 | 1 | WMDE |
| Hindi Wikimedians User Group |
|
1st Year |
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Not until WMCON 2019 | No | Group 2 | 1 | WMDE |
| Wikimedia Community User Group Malaysia |
|
1st Year |
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Not until WMCON 2019 | No | Group 2 | 1 | WMDE |
| Karavali Wikimedians User Group |
|
1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Wikimedians of Erzya language User Group |
|
1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Wikimedians of Lëtzebuerg User Group |
|
1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Wikimedians of Peru User Group |
|
1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Wikimedia Tool Developers Group |
|
1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Wikipedia Library User Group |
|
1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Odia Wikimedians User Group |
|
1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Wikimedians of Cameroon User Group |
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1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Wikimedians of Chicago User Group |
|
1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| San Diego Wikimedians User Group |
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1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Open Foundation West Africa |
|
1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Wikimedia Community User Group Botswana |
|
1st Year |
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Not until WMCON 2019 | No | n/a | 0 | n/a |
| Wikimedians of Romania and Moldova User Group |
|
1st Year |
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Not until WMCON 2020 | No | n/a | 0 | n/a |
| Don Wikimedians User Group |
|
1st Year |
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Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikimedians of North American Indigenous Languages User Group |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikibase Community User Group |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Grŵp Defnyddwyr Cymuned Wicimedia Cymru |
|
1st Year |
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Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikitongues |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Igbo Wikimedians User Group |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikiesfera Grupo de Usuarixs |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikimedia Community User Group Tanzania |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikimedia Community User Group Albania |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Jenga Wikipedia ya Kiswahili |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikimedia Community User Group Uganda |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikimedians of Slovakia User Group |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikimedians of Los Angeles User Group |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikimedians of Minnesota User Group |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikipedia & Education User Group |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
| Wikimedians of Tamazight User Group |
|
1st Year |
|
Not until WMCON 2020 | No | n/a | 0 | n/a |
Allied Organizations edit
| Affiliate Name | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Centre for Internet & Society - Access to Knowledge Program |
|
|
FDC | Group 1 | 2 | Allied Organization | ||
| Wiki Education Foundation |
|
|
sAPG | Group 1 | 2 | Allied Organization |
Additionally invited communities edit
| Community | Decision making process on whom to send
(provide link to the discussions) |
Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|
| Japanese community | Group 2 | 1 | WMDE | |
| Vietname community | Group 2 | 1 | WMDE | |
| Tamil community | Group 2 | 1 | WMDE | |
| Slovak community | sk:Wikipédia:Krčma#Slovenský reprezentant na Wikimedickej konferencii 2018 | Group 2 | 1 | WMDE |
| Croatian community | Group 2 | 1 | WMDE |