Grants:Project/Rapid/WBG/Annual Plan 2019-20/Report

Report accepted

This report for a Rapid Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/WBG/Annual Plan 2019-20.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

Project Metrics

Target outcome	Achieved outcome	Explanation
2 Onsite Editathons	Not done	Suitable venue could not be found
1 article writing Contest approx 30 articles were to be created.	1 article writing editathon 32 articles were created and expanded.	Too many article writing contests are happening in Wikimedia nowadays, occupying almost all possible dates and finding gaps to introduce another article writing contest was not possible. It was decided by the UG that another contest will put burden to the community and the idea was abandoned.
1 proofreading contest in Bengali Wikisource approx. 20 books were to be proofread	Done 12 books were proofread completely.	Expenses were taken care of by CIS-A2K.
Wiki Loves Monuments 2019 in India	Done	Expenses were taken care of by CIS-A2K.
2 meetups	6 meetups including Annual General Meeting of the user group.
4 Workshops	1 workshop	The violent political situation in the state before, during and after Indian General Election, 2019 led to cancel few workshops for safety reason
5 Wiki Exploration documentation	Done	Thanks to @Amitabha Gupta:, the projects were successfully executed.
1 Wiki Takes Kolkata	Done	Thanks to @Amitabha Gupta: who took care of planning and executing the event.
1 Museum Documentation	not in a very organized way, but yes Done for 1 museum
5-10 contents released	Done for 10 books

Outcome

Please report on your original project targets.

Individual Project Metrics

Target outcome	Achieved outcome	Explanation
Wiki Explores Purba Bardhaman - Phase I	27 historical and archeological heritage sites of Purba Bardhaman district, West Bengal had been photo documented. 246 images has been uploaded to Commons till date, all of which were not previously documented on any Wikimedia sites.
GLAM - Purulia	First such initiative was taken from the user group to document old manuscripts. 5 manuscript was scanned from individual collectors.
Wiki Explores Bankura - Phase II	31 historical and archeological heritage sites of Bankura district, West Bengal had been photo documented. 212 images has been uploaded to Commons till date.
Wikipedia Takes Kolkata IX	Ninth iteration of the Wiki Takes Kolkata happened. 8 photographers participated including 2 female participants. 23 heritage structures were covered. 212 images were uploaded to Wikimedia Commons.
Wiki Explores Paschim Medinipur - Phase I	100 historical and archeological heritage sites of Paschim Medinipur district, West Bengal had been photo documented. 1145 images has been uploaded to Commons till date, all of which were not previously documented on any Wikimedia sites.
Annual General Meeting	First ever Annual General Meeting was conducted after adoption of Bylaws.
Wiki Explores Purba Bardhaman - Phase II	52 historical and archeological heritage sites of Purba Bardhaman district, West Bengal had been photo documented. 580 images has been uploaded to Commons till date, all of which were not previously documented on any Wikimedia sites.
Wiki Explores Purba Medinipur - Phase I	42 historical and archeological heritage sites of Purba Medinipur district, West Bengal had been photo documented. 386 images has been uploaded to Commons till date, all of which were not previously documented on any Wikimedia sites.
Wiki Explores Cooch Behar - Phase I	20 historical and archeological heritage sites of Bankura district, West Bengal had been photo documented. 430 images has been uploaded to Commons till date, all of which were not previously documented on any Wikimedia sites.
WikiWorkshop Hooghly	Workshop was conducted outside Kolkata. Wikimedia Commons was shown to targeted audience who participated in an associated photo-walk in the locality. 33% of the participants were female.
Documenting Kolkata Heritage	Heritage structures of 13 municipality wards of Kolkata Municipal Corporation were photo-documented.
Content donation and scanning	Copyright of 10 books of 2 Bengali authors were released under CC-BY-SA 4.0 license. 10904 pages were scanned and post-processed.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?

Events/Projects	Remarks
Workshop	Highly experienced Wikimedians conducted workshop as resource persons ensuring quality of the events.
Wikipedia Takes	Experienced travel and heritage writer from the community led the event ensuring photo-coverage of under-represented areas.
Wiki Explores	High enthusiasm, dedication and extreme passion to document heritage structures in remote and under-represented areas, which are in verge of destruction, made it possible to execute the Wiki Explores project under odd conditions. We are also fortunate to have @Amitabha Gupta: for planning and successfully executing the events.
Documenting Kolkata Heritage	First attempt from the user group was taken by the user group members to document heritage structures of Kolkat in very organized way.
GLAM	Old manuscripts were scanned in a remote district of West Bengal.
Content Donation	The user group was able to release copyright of 10 books from 2 Bengali authors.
Meetups	2 Wikisource meetups were organized. First Annual General Meeting of the user group was organized. We were able to explore few free venues for the meetups.
In general	This time, the user group asked the community to plan and execute projects as per their need in a decentralized bottom-up way and support was provided. WBG was helped by CIS-A2K to arrange free venues for workshop and other logistics support. The projects were conducted at a very low cost. Documentation is done in a more structured and organized way.

• What did not work so well?

Events/Projects	Remarks
Wikipedia Takes	Relevant Wikidata items and Wikipedia articles are still not created, mainly because the projects were executed by Commons contributors. Uploading all images from all participants could not be ensured. Post photo-walk workshop was not planned to help new users. Use of uploaded images in different Wikimedia projects were low. Very few Images were nominated for valued and quality images.
Wiki Explores	Relevant Wikidata items and Wikipedia articles are still not created for many heritage structures, mainly because the projects were executed by Commons contributors. These task are in the pipeline. Use of uploaded images in different Wikimedia projects were low. Very few Images were nominated for valued and quality images. Heritage sites are scattered and distant, situated in remote places, significantly causing reduction of time and energy. To reduce the cost of the project, we have relied on one Wikimedian to execute the projects, other community members have thus missed the opportunity to be part of the documentation effort.
GLAM - Purulia	It was not an official GLAM, just enough effort was spent to document the manuscripts. Follow-up could not be done because of lack of manpower.
Content donation and scanning	The post-processing time is time-consuming and tiring, so we couldn't get more books scanned. As we have only one scanner and that too is not working for last few months, we had to stop scanning processing.
In general	Few projects committed by the community members was not executed which led us to have some unspent money.

• What would you do differently next time?
  • Wikidata items will have to be created at the earliest.
  • The percentage of use of images contributed in Commons will be ensured, but we are also aware that takes some time.
  • Nominations of images contributed in Commons for Valued Images and Quality Images will be increased.
  • GLAM initiatives will be taken in a more organized way.
  • WBG will closely work with CIS-A2K with respect to build institutional partnerships.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

SL. No.	Event/Project	Item Description	Date	Budget breakdown	INR per Event/Project	USD per Event/Project (1 INR = 0.014 USD as of 29.02.2020)	Remarks
1	Wiki Explores Purba Bardhaman - Phase I	Transport	23.02.2019	5746	6356	88.984
		Food		610
2	Kolkata Meetup, April	Logistics	07.04.2019	2340	2790	39.06
		Food		450
3	GLAM Purulia	Accomodation	15.05.2019	1025	2650	37.10
		Food		425
		Transport		1200
4	Barak Bangla Language Movement Editathon 2019			0	0	0
5	Kolkata Meetup, July	Food	16.06.2019	766	766	10.72
6	Bengali Wikisource Meetup, Kharagpur		08.09.2019	0	0	0
7	Wiki Explores Bankura - Phase II	Transport	14.09.2019 - 15.09.2019	5250	7926	110.96
		Accomodation		1100
		Food		1576
8	Wikipedia Takes Kolkata IX	Food	22.09.2019	300	300	4.20
9	Kolkata Meetup, December	Food	01.12.2019	761	910	12.74
10	Wiki Explores Paschim Medinipur - Phase I	Transport	03.12.2019 - 07.12.2019	13038	21861	306.05
		Accomodation		4520
		Food		4083
		Other		220
11	Wiki Explores Purba Bardhaman - Phase II	Transport	09.01.2020 - 10.01.2020	6064	6861	96.05
		Food		747
		Other		50
12	Wiki Explores Purba Medinipur - Phase I	Transport	13.01.2020 - 16.01.2020	11285	16968	237.55
		Accomodation		2850
		Food		2833
13	Wiki Explores Cooch Behar - Phase I	Transport	20.01.2020 - 21.01.2020	4976	9097	127.36
		Accomodation		2464
		Food		1412
		Other		245
14	WikiWorkshop Hooghly	Food	09.02.2020	3633	6758	94.61
		Transport		365
		Logistics		2200
15	Documenting Kolkata Heritage	Transport		160	719	10.07
		Food		559
16	Logistics Procurement				10980	153.72
17	Scanning of Content Donated Books				10904	152.66
	Total				108719	1522.07

Remaining funds

Do you have any remaining grant funds?

Yes, we have 33,618 with us. We would like to request to re-use this fund for our next similar activities.

The funds remaining from this grant in the amount of 33,618 INR were deducted from another grant payment for Grants:Project/Rapid/WBG/Annual Plan 2021-22.

Anything else

Anything else you want to share about your project?