Grants:Programs/Wikimedia Community Fund/WBG/Annual Plan 2022-23/Midpoint Report
Midterm Learning Report
Report Status: Accepted
Due date: 2023-01-15T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Midterm
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their midpoint report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.
General information edit
This form is for organizations receiving Wikimedia Community Funds (General Support) or Wikimedia Alliances Funds to report on their mid-term learning and results. See the Wikimedia Community Fund application if you want to review the initial proposal.
- Name of Organization: West Bengal Wikimedians User Group
- Title of Proposal: WBG/Annual Plan 2022-23
- Amount awarded: 14630 USD, 1100000 INR
- Amount spent: 639205 INR
Part 1 Understanding your work edit
1. Briefly describe how your strategies and activities proposed were implemented and if any changes to what was proposed are worth highlighting?
- The following activities which were proposed were organized
- National-level photographic competitions on Wikimedia Commons
- Wiki Loves Monuments 2022 in India - The competition on built heritage was organized by the user group for the 5th consecutive year during the month of September, 2022, jury members were engaged to review the images and results were declared.
- Wiki Loves Food 2022 in India - The photographic competition focusing on Indian cuisine was also organized on WIkimedia Commons during the month of November, 2022.
- Field documentation through Wiki Exploration Program - 4 phases of field trips have happened till now covering 6 districts of West Bengal. A drone operator was assigned in two of the phases to capture aerial view of built heritage structures. Photographs and videos captured in these trips are yet to be uploaded on Wikimedia Commons
- Proofread competitions on Bengali Wikisource - 2 proofread competitions were organized on Bengali Wikisource for a total duration of four months. which got expected traction from participants. The events were Rabimas proofread competition focusing on the books written by Noble Laureate polymath Rabindranath Tagore and Bangladesh Liberation War proofread competition focusing on reference books on Bangladesh Liberation War.
- Infrastructure and logistic support - A Sony ILCE-7M3 camera body and Sony FE 24-105mm F4 G OSS Lens was purchased at the start of the grant period to support Wiki Exploration Program. A Lenovo legion laptop along with accessories were also purchased and handed over to a volunteer in need.
- GLAM initiative in Bihar - A GLAM opportunity was successfully explored in Patna to digitize a leading newspaper named Behar Herald.
2. Were there any strategies or approaches that you feel are being effective in achieving your goals?
Photograph of a monument located in West Bengal won the 4th prize in Wiki Loves Monuments 2022 in India
Over the years, we have developed few strategies to find and bridge existing gaps about knowledge on the culture and heritage of our region, generate and bring useful content on Wikimedia sites about them and provide necessary infrastructure to the volunteers so that bring quality to their projects. In this grant period, the approaches and strategies were same as before.
- National level photographic competition - We have a good photographic community which has proved as a vital resource to plan and execute national level competitions on Wikimedia Commons.
- Field documentations through Wiki Exploration - Our proactive search of built heritage by sending small teams has brought photographs and videos of built heritage structures located in West Bengal with varied degree of past documentation.
- Proofread competitions - We have managed to engage and anchor volunteers on Bengali Wikisource through proofread competitions.
- Infrastructure support - The camera, lens, laptop and other accessories purchased in this grant period has helped our WIki Exploration team and other volunteers to continue their contribution and bring more quality to their project.
3. What challenges or obstacles have you encountered so far?
- We have faced some unexpected challenges this year.
- Most of our volunteer workforce have faced difficulty in their personal and family lives which has hampered the progress of some of our project. Some of the phases of the Wiki Exploration Program which were due to be end by now could not be finished till now because of this.
- Wiki Loves Food was a disaster for us. We didn't get the attention from photographers in this competition. Most probably, this was because we were placed under strict diet on central banner which significantly reduced our visibility. We recommend a more agile and optimal strategy to be adapted by central banner so that the efforts we take don't get wasted.
4. Please describe how different communities are participating and being informed about your work.
- We are operating as a user group, so all our core members are aware of all our activities. We have also informed volunteers about our projects through mailing lists, village pumps, central banners, site notices and different relevant social media channels. Our call for participation for photographic competitions on Wikimedia Commons like Wiki Loves Monuments and proofread competitions on Bengali Wikisource got attention from relevant persons who participated in those events. We are also developing a working relationship with our fiscal sponsor Kiwix, with whom we will be very happy to engage for our future projects.
5. Please share reflections on how your efforts are helping to engage participants and/or build content, particularly for underrepresented groups.
- Our activities are mostly focused on finding knowledge gaps and building contents around them. In this process, we have tried to engage different types of contributors like photographers and proofreaders. The photographic competitions on Wikimedia Commons and proofread competitions on Bengali Wikisource were organized to attract newcomers and from different underrepresented groups and areas of the country. We have seen submissions of photographs of monuments which were not uploaded before. Some of them are expected and have shown signs to be retained in the movement in the future.
6. In your application, you outlined your learning priorities. What have you learned so far about these areas during this period?
- We are still learning on how to successfully organize campaigns. Although Wiki Loves Monuments 2022 in India can be said as a decently successful event but we still need to figure out on how to reach out to professional photographers and archeological experts. WIki Loves Food 2022 in India was an unexpected failure for us with very little participation compared to the last year, mostly because of low visibility due to the strict diet placed on central banner. For now, we have decided to stop the competition from next year. We are still struggling to get significant participants from proofread competitions, mostly because of the unfamiliarity of the project among Wikimedians and difference of workflow with other Wikimedia projects. For that, we are thinking to build curriculum and tutorials for Wikisource in the future. We are also figuring out ways to sustain our projects as it requires huge dedication and commitment to manage and execute volunteer run projects, which get hampered by other real life issues and problems.
7. What are the next steps and opportunities you’ll be focusing on for the second half of your work?
- We will prioritize the remaining phases of the Wiki Exploration Program to be completed as soon as possible. Two proofread competitions will also be conducted in this half.
Part 2: Metrics edit
8a. Open and additional metrics data.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of new Wikimedia Commons uploaders | Number of newly registered individuals who will be uploading photographs on Wikimedia Commons
|
1200 | 359 | * Wiki Loves Monuments 2022 in India - 312
|
* Wiki Loves Monuments 2022 in India - https://wikiloves.toolforge.org/monuments/2022/India
|
| Number of places covered during Wiki Exploration field trip | * South 24 Parganas district - 36
|
188 | 61 | * South 24 Parganas district - Yet to happen
|
N/A |
| Number of volunteers supported w.r.t. logistics and infrastructure | This includes providing camera and lens for documentation purpose, along with laptop, WiFi routers and internet support for daily editing | 8 | 2 | * Camera and Lens - 1
|
N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | * Wiki Loves Food 2022 in India - ~ 125
|
285 | N/A | * Wiki Loves Food 2022 in India - 50
|
N/A |
| Number of organizers that continue to participate/retained after activities | Number of individuals organizing programs, projects and events organized or supported by WBG
|
24 | 22 | * Wiki Loves Food 2022 in India - 5
|
N/A |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | Wikimedia and non-Wikimedia partners of WBG relevant to this fund proposal | 2 | 1 | * Bihar Bengalee Association - 1 | N/A |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | N/A | N/A | N/A | N/A | N/A |
| Number of people reached through social media publications | N/A | N/A | N/A | N/A | N/A |
| Number of activities developed | Online or offline activities organized by WBG through its different programs
|
18 | 8 | * Photographic competitions on Wikimedia Commons - 2
|
N/A |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
8b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | All individuals participating in different programs, projects and events organized or supported by WBG.
|
1600 | 555 | * Wiki Loves Food 2022 in India - 97 (the low number is most likely due to low visibility from strict diet of central banner)
|
|
| Number of editors | Number of individuals editing on-line programs, projects and events organized or supported by WBG
|
1590 | 553 | * Wiki Loves Food 2022 in India - 97 (the low number is most likely due to low visibility from strict diet of central banner)
|
|
| Number of organizers | Number of individuals organizing programs, projects and events organized or supported by WBG | 11 | 11 |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikimedia Commons | Number of photographs uploaded
|
26000 | 6932 | * Wiki Loves Food 2022 in India - 594
|
N/A |
| Wikisource | Number of pages proofread in 4 proofreading competitions on Bengali Wikisource | 12000 | 8486 | * Rabimas proofread competition - 4962
|
N/A |
| N/A | N/A | N/A | N/A | N/A | |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
9. Are you having any difficulties collecting data to measure your results?
- No
10. Are you collaborating and sharing learning with Wikimedia affiliates or community members?
- Yes
10a. Please describe how you have already shared them and if you would like to do more sharing, and if so how?
- We are mostly sharing and brainstorming about our learning within our user group very informally. We also share some of our learning with Wikimedia Bangladesh chapter when we meet monthly during our Bangla Wikimoitree calls and get their feedback. In the second half, we plan to share some of them in few of the conferences as presentations.
11. Documentation of your work process, story, and impact.
- Below there is a section to upload files, videos, sound files, images (photos and infographics, e.g. communications materials, blog posts, compelling quotes, social media posts, etc.). This can be anything that would be useful to understand and show your learning and results to date (e.g., training material, dashboards, presentations, communications material, training material, etc).
- Below is an additional field to type in link URLs.
- Wiki Loves Food 2022 in India - Winners, Statistics
- Rabimas proofread competition - Progress, Result
- Bangladesh Liberation War proofread competition - Progress, Result
- Uploaded files taken with WBG camera Sony FE 24-105mm F4 G OSS
 | |||||||||
| Annual activity reports | |||||||||
| Grant proposals and reports |
| ||||||||
 | |||||||||||||
| Images | |||||||||||||
| Grant proposals | |||||||||||||
| Grant reports | |||||||||||||
| List of butterflies |
| ||||||||||||
Part 3: Financial reporting and compliance edit
12. Please state the total amount spent in your local currency.
- 639205
13. Local currency type
- INR
14. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Provide links to your financial reporting documents.
- https://docs.google.com/spreadsheets/d/15CB0EIGUJO9AnWGWw7Hlz03N8jcNQwseB6BoncwsMKk/edit?usp=sharing
15. Based on your implementation and learning to date, do you have any plans to make changes to the budget spending?
- No
15a. Please provide an explanation on how you hope to adjust this.
- N/A
16. We’d love to hear any thoughts you have on how the experience of being a grantee has been so far.
- Note from Kiwix: some expenses receipts marked as missing in above financial document but only because corresponding programs have not started yet. Nothing else to report.