Grants:Project/Rapid/WBG/Annual Plan 2017-18/Report

Report accepted

This report for a Rapid Grant approved in FY 2016-17 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/WBG/Annual Plan 2017-18.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

We have not yet met the targeted goal. Though we have done some work of high significance; yet much work is left, but they are in continuance and about to be done shortly. Hence, considering the gravity of the work and the vast zones to be covered. Our performance by the end of one year is satisfactory and participants are on the spur to carry on the remaining works enthusiastically.

As per our project goals:

Project Metrics

Target outcome	Achieved outcome	Explanation
Wikisource 10 Celebration	Done	The active participation of Bengali Wikisource community helped execute 7-month long proofreading contest and celebration event for Wikisource 10th Anniversary.
Wikipedia 17 Celebration	Not done	The community took no initiative to organize such event.
2 Workshops	3 Workshops	Experienced Wikimedians were invited to be the resource persons of these workshops.
3 Photo-walks	2 Photo-walks 8 Photo-documentation projects	West Bengal has a highly active Wikimedia Commons community, which led to the planning and execution of such events.
2 Internet Logistic Support	0	Internet Logistic Support was provided to Wikimedians by Project Tiger for those who needed, so WBG abandoned this project goal as it was not necessary.
6 Meetups	2 official meetups & ~ 10 unofficial meetups	Community lacked initiative to organize meetups and failed to find venues.
50 T-shirts	0	Other projects were prioritized due to limited resource.
Community build up in 5 places outside of West Bengal	Initiative was taken to build community for 1 place outside West Bengal through Wikisource workshop.	Lack of volunteer initiative and proper contacts were the main reason for not getting expected outcome.
GLAM - scan and processing of 10,000 pages	4,943 pages scanned and post processed. Copyright of 10 books were released under CC-BY-SA 4.0 license.	Post-processing is time consuming.

Outcome

Please report on your original project targets.

Individual Project Metrics

Target outcome	Achieved outcome	Explanation
Bengali Wikisource 10th Anniversary Proofreading Contest	7 month long proof reading contest was organized. 54 Wikimedians enrolled 90% of the enrolled prticipants were new to the project 32 enrolled participants actually proofread. Participants worked on 53 books. A quarry was built to retieve the result.	The contest was throughly planned and well circulated and thus resulting in good number of new participation. The arrangement of prizes was a high motivating factor. As the user group rapid grant from WMF started from July 15, 2017, almost near the end of the contest, CIS-A2K and Bangladesh Wikimedia chapter were requested previously to deal with the prizes an rapid grant fund was not used. Necessary information about the winners were sent to the two bodies to distribute prizes.
Wikidata workshop, Kolkata	The first ever Wikidata Workshop in Kolkata was organized by WBG for 2 days. Honored presence of Asaf Bartov, Senior Program Officer, Emerging Wikimedia Communities, Wikimedia Foundation as the resource person. 13 Wikimedians participated.	Asaf Bartov's esteemed presence made the event a success. Institutional wifi of the venue was not up to the mark, causing hindrance to the workshop. Logistics handling and coordinating about Asaf's travel by CIS-A2K in different parts of India helped a lot.
Wikipedia Takes Kolkata VII	7th edition of Wikipedia Takes Kolkata photo scavenger hunt was organized. 10 photographers participated. 14 heritage and cultural destinations in Barabazar/Chitpore area of Kolkata were covered. 235 images were uploaded to Commons, 12 of them are Quality images.	Wikipedia articles and Wikidata items are yet to be created as the focus was mainly on adding photo-contents of these under-represented area in Commons.
Wiki Explores Purulia - Phase I	22 historical and archeological heritage sites of Purulia district, West Bengal had been photo documented 726 images has been uploaded to Commons till date, 7 of them are Quality images. 3 Wikipedia articles were created. 1 participant out of the 4 was new to the movement. 1 participant became more active than before.	This was the first project by West Bengal community where the participants traveled extensively covering a vast zone of area for 3 days. Lack of bright weather affected the quality of images. High enthusiasm and dedication from the part of participants was the key factor to execute the project.
The Netherlands and the world - Chinsurah	15 people participated to document Dutch heritage of Chinsurah. 1595 images has been uploaded to Commons. Photodocumented all identifiable tombs in Dutch Cemetery. Wikidata items of 172 people buried in Dutch Cemetery were created. Geolocated almost all identifiable tombs in Dutch Cemetery, and added coordinates in corresponding Wikidata items. 12 tombs identified which were not documented before. 13 books about Dutch Bengal were uploaded in 3 Wikisource projects. 3 Wikipedia articles were created.	The collaboration with Wikimedia Nederland boosted the volunteer community to participate actively. Day 3 of the event was funded under rapid grant, the previous 2 days happened before the rapid grant proposal was accepted to be funded.
Bengali Wikisource 10th Anniversary Celebration	13 people participted, among them 8 were completely new to the Bengali Wikisource project. Full day workshop on Wikisource was conducted by experienced Wikisourcer Hrishikes	Institutional wifi of the venue was not up to the mark, causing hindrance to the workshop.
Wikipedia Takes Kolkata VIII	8th edition of Wikipedia Takes Kolkata photo scavenger hunt was organized. 10 photographers participated. 8 heritage destinations in Beleghata area of Kolkata were covered. 209 images were uploaded to Commons.	Enthusiastic laborious and dedicated photo documentation and knowledge sharing marked the event significantly. Wikipedia articles and Wikidata items are yet to be created as the focus was mainly on adding photo-contents of these under-represented area in Commons.
Wiki Explores Bankura - Phase I	The new user who participated in Wiki Explores Purulia - Phase I, executed this project alone. 16 heritage destinations in Bankura district were covered. 2337 images were uploaded to Commons.	The participant traveled vast area of Bankura district for 4 days on a motor-bike. Extensive travel, dedicated and enthusiastic documentation along with a strong bent for conservation of local history marked the project an exceptional one. Wikipedia articles and Wikidata items are yet to be created as the focus was mainly on adding photo-contents of these under-represented area in Commons.
Wiki Explores Birbhum - Phase I	The participant of Wiki Explores Bankura - Phase I executed this project alone. 8 heritage destinations in Birbhum district were covered. 719 files were uploaded to Commons.	The participant traveled vast area of Bankura district for 2 days on a motor-bike. Dedicated and enthusiastic documentation along with a strong bent for conservation of local history adds watermark to the event. Wikipedia articles and Wikidata items are yet to be created as the focus was mainly on adding photo-contents of these under-represented area in Commons.
Wiki Explores Malda - Phase I	2 photographers executed this project for 3 days. 29 heritage structures of Malda district and Murshidabad district were covered. 605 images were uploaded to Commons.	Vast area coverage and dedicated photo documentation are behind this event's success. Wikipedia articles and Wikidata items are yet to be created as the focus was mainly on adding photo-contents of these under-represented area in Commons.
Wiki Explores Hooghly - Phase I	The participant of Wiki Explores Birbhum - Phase I executed this project alone. 18 heritage destinations were covered. 2155 images were uploaded to Commons.	Dedicated documentation together with a strong knowledge of local heritage adds high watermark to the event. Wikipedia articles and Wikidata items are yet to be created as the focus was mainly on adding photo-contents of these under-represented area in Commons.
Museum Documentation Program - Indian Museum, Phase 1	One day photo documentation was done to document systematically the rich collection of Indian museum. 229 images were uploaded in Commons so far. Wikipedia articles and Wikidata items are yet to be created as the focus was mainly on adding photo-contents of these under-represented area in Commons.	Pre-study of the collections helped largely in time of documentation.
Wikisource workshop, Assam University	First Bengali Wikisource outside the state of West Bengal. Collaboration with Department of Bengali, Assam University.	Lack of infrastructure, frequent load sheddings, lack of personal laptops and Internet devices were the main obstacles for conducting the workshop. Despite all obstacles, the participants were curious to learn.
GLAM	4,943 pages scanned and post processed. Copyright of 10 books were released under CC-BY-SA 4.0 license, which were the first successful content release initiative in West Bengal.	The post-processing of scanned books requires patience and hard-work. The step is time-consuming. The scanning and post-processing of copyright-released books were also done by the user group.

Distribution of images uploaded to Commons according to districts in Wiki Explores projects during this grant period.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?

Events/Projects	Remarks
Workshops	Highly experienced Wikimedians conducted workshops as resource persons ensuring quality of the events.
Wikipedia Takes	Experienced travel and heritage writers led the events ensuring photo-coverage of under-represented areas.
Wiki Explores	High enthusiasm, dedication and extreme passion to document heritage structures in remote and under-represented areas, which are in verge of destruction, made it possible to execute the Wiki Explores project under odd conditions. The sole explorations of SuvadipSanyal is worth mentioning.
Netherlands and the world	Good team work and coordination was the reason behind the success of the event.
Museum Documentation Program	The collections of State Archaeology Museum were photo-documented for the first time for Commons.
GLAM	The user group was able to release copyright of 10 books, which was first such succesful initiative in West Bengal.
In general	WBG was helped by CIS-A2K to arrange free venues for workshop and other logistics support. The projects were conducted at a very low cost.

• What did not work so well?

Events/Projects	Remarks
Workshops	Lack of proper infrastructure in the venue like high speed internet support hindered the workshops.
Wikipedia Takes	Relevant Wikidata items and Wikipedia articles are still not created, mainly because the projects were executed by Commons contributors. Uploading all images from all participants could not be ensured. Post photo-walk workshop was not planned to help new users. Use of uploaded images in different Wikimedia projects were low. Very few Images were nominated for valued and quality images.
Wiki Explores	Relevant Wikidata items and Wikipedia articles are still not created, mainly because the projects were executed by Commons contributors. The exploration projects depended on 1-4 participants only as documenting vast area with such few volunteers is extremely tedious job. Uploading all images of Wiki Explores Purulia from all participants could not be ensured. Use of uploaded images in different Wikimedia projects were low. Very few Images were nominated for valued and quality images. Heritage sites are scattered and distant, situated in remote places, significantly causing reduction of time and energy.
Nederlands and the World	The team missed few tombs to geolocate.
Museum Documentation Programs	Non-cooperation from museum staffs hindered documentation process in State Archaeology Museum. Beauracratic red-tapism and the institutional mentality to not releasing their collections for photography were the main obstacle to reciprocate the project in different museums. Uploading all images could not be ensured.
GLAM	The post-processing time is time-consuming and tiring, so we couldn't get more books scanned. As we have only one scanner, we had to decline a digitization offer from a library in Patna.
Meetups	The community lacked initiative to organize meetups and failed to search for meetup venues.
In general	Lack of man-power is one significant issue of which the events suffered.

• What would you do differently next time?

1. Wikidata items will have to be created at the earliest.
2. One-to-one approach will be taken to guide the photo-documentation project leaders to create Wikipedia articles.
3. The percentage of use of images contributed in Commons will be ensured.
4. Nominations of images contributed in Commons for Valued Images and Quality Images will be increased.
5. Number of participants will be tried to increase, thus strengthening man power in documentation related events.
6. Phase by phase documentation of places of interest with a view to detailed documentation will be ensured.
7. Motivating and inspiring and mentoring of locals by way of bringing them under the umbrella of Wikimedia movement so that they can document them respective places more easily and with better convenience.
8. More emphasis on GLAM initiatives will be taken.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

SL. No.	Event/Project	Item Description	Date	Total INR	INR per Event/Project	USD per Event/Project (1 INR = 0.014 USD as of 13.08.2018)	Remarks
1	Bengali Anniversary 10th Anniversary Proofreading Contest	Prize		0	0	0	As the user group rapid grant from WMF started from July 15, 2017, almost near the end of the contest, CIS-A2K and Bangladesh Wikimedia chapter were requested previously to deal with the prizes and rapid grant fund was not used.
2	Wikidata Workshop, Kolkata	Transport	16.09.17 - 17.09.17	2415.25	7870.25	110.18
3		Food		4175.00
4		Logistics support		680.00
5		Others	16.09.17	600.00
6	Wikipedia Takes Kolkata VII	Food	12.11.17	210.00	210.00	2.94
7	Wiki Explores Purulia - Phase I	Transport	16.11.17 - 19.11.17	8050.00	13021.00	182.29
8		Food		2771.00
9		Accomodation	17.11.17 - 19.11.18	2200.00
10	The Netherlands and the world - Chinsurah	Transport	26.11.17	100.00	990.00	13.86
11		Food		890.00
12	Bengali Wikisource 10th Anniversary Celebration	Transport	09.12.17 - 11.12.17	275.00	2535.00	35.49
13		Food	10.12.17	2260.00
14	Wikipedia Takes Kolkata VIII	Transport	17.12.17	105.00	2047.86	27.63
15		Food		2302.86
16	Wiki Explores Bankura - Phase I	Transport	12.01.18 - 16.01.18	1201.00	4521.00	63.29
17		Food		956.00
18		Accomodation		2364.00
19	Wiki Explores Birbhum - Phase I	Transport	22.01.18 - 24.01.18	1296.07	2692.92	37.70
20		Food		596.85
21		Accomodation		800.00
22	Wiki Explores Malda - Phase I	Transport	15.03.18 - 19.03.18	4650.00	5093.00	71.30
23		Food	16.03.18 - 18.03.18	443.00
24		Accomodation	15.03.18 - 18.03.18	0
25	Wiki Explores Hooghly - Phase I	Transport	14.04.18 - 17.04.18	1725.04	4611.04	64.55
26		Food		986.00
27		Accomodation		1900.00
28	Museum Documentation Programs	Transport	28.04.18 - 29.04.18	144.00	2066.00	28.92
29		Food		1580.00
30		Permit		342.00
31	Wikisource Workshop, Assam University	Transport	18.05.18, 21.05.18, 24.05.18	11083.00	14403.00	201.64
32		Food	18.05.18	520.00
33		Accomodation	18.05.18 - 19.05.18	2800.00
34	GLAM	Scan and post-process			19772.00	276.80
	Total				79833.07	1116.59

Remaining funds

Do you have any remaining grant funds?

No, we dont have any remaining funds with us.

Anything else

Anything else you want to share about your project?

• Wiki Explores Purulia - Phase I project was featured in Outlook Traveller, one of the leading travel magazine of India. The article was released under CC-BY-SA license, uploaded to Commons, and worked upon in English Wikisource. The article can be read here.