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Wikimedia Conference 2017/Eligibility Criteria

Eligibility criteria and statusEdit

The eligibility criteria for participating in the Wikimedia Conference 2017 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.

Chapters, Thematic Organizations and User Groups must have shown signs of recent activity (within the last six months) and be up-to-date on their reporting by the eligibility deadline (December 1, 2016). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before March 30, 2016. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?”give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.

Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.

Participant groupsEdit

The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.

  • Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG). Participants from this group have to arrange and pay for their travel/accommodation by themselves.
Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
  • Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do not receive funding via an annual plan grant (APG). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). WMF Travel department will arrange the travel and WMDE will do the hotel booking based on the information provided in the registration form.
  • Group 3: Representatives of the committees WMF board, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.
  • Group 4: Additional representatives from eligible affiliates who would otherwise have only one representative in Berlin, Individual community members who come from underrepresented communities and who have demonstrated project or community leadership, as well as community Stewards, to participate in the strategy track. Travel and accommodation for this group will be organized by WMF Travel staff.

The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).

Participant number regulationEdit

  • Chapters and Thematic Organizations with full APG funding may send two delegates (board or staff). If they employ at least 0.5 FTE by October 31, 2016, they may send one additional delegate who is a paid staff member.
  • Chapters and User Groups may send one delegate. Chapters and User Groups who employ at least 0.5 FTE by October 31, 2016 may send one additional delegate who is a paid staff member.
  • Allied organizations may send two delegates.

Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.

Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and OthersEdit

ChaptersEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
  Wikimedia Armenia  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia Argentina  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia Österreich  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia Australia  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimedia Bangladesh  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimedia Belgium  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimedia Canada  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimedia CH  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia Chile  Y  N  N No No Group 2 1+1 WMF/WMDE
  Wikimedia Česká republika  Y  Y  Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Deutschland  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia Danmark  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimedia Eesti  Y  Y  Y Yes No Group 2 2 WMF/WMDE
  Wikimedia España  Y  Y  Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Suomi  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimédia France  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia Hong Kong  N  N  N No No Group 2 1 WMF/WMDE
  Wikimédia Magyarország  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimedia Indonesia  Y  Y  Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Israel  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia India  Y  N  N No No Group 2 1 WMF/WMDE
  Wikimedia Italia  Y  Y  Y Yes No Group 1 3 Affiliate
  Wikimedia Macedonia  N  N  N No No Group 2 1 WMF/WMDE
  Wikimedia Macau  N  N  N No No Group 2 1 WMF/WMDE
  Wikimedia México  Y  N  N No No Group 2 1+1 WMF/WMDE
  Wikimedia Nederland  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia Norge  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia Philippines  Y  N  N No No Group 2 1 WMF/WMDE
  Wikimedia Polska  Y  Y  Y Yes No Group 1 3 Affiliate
  Wikimedia Portugal  N  N  N No No Group 2 1+1 WMF/WMDE
  Wikimedia Serbia  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia Russia  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimedia Sverige  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia Taiwan  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimedia Ukraine  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia UK  Y  Y  Y Yes Yes Group 1 3 Affiliate
  Wikimedia District of Columbia  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimedia New York City  Y  Y  Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Uruguay  N  N  N No No Group 2 1 WMF/WMDE
  Wikimedia Venezuela  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
  Wikimedia South Africa  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE

Thematic OrganizationsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Amical Wikimedia  Y  Y  Y Yes Yes Group 1 3 Affiliate

Wikimedia User GroupsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Art+Feminism User Group  Y n/a -1st Year  N Not eligible No n/a 0 n/a
Azerbaijani Wikimedians User Group  Y  Y  Y Yes No Group 2 1 WMF/WMDE
Wikimedians_of_Republic_of_Srpska  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Bashkortostan User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Basque Wikimedians User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Bulgaria User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Brasil  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community Brazilian Group of Education and Research  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Belarus  Y  Y  Y Yes No Group 2 1+1 n/a
Wikimedia Community User Group Côte d'Ivoire  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group in China  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Colombia User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Digitization User Group  N  N  N No No Group 2 1 WMF/WMDE
Algeria Wikimedians User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedistas de Ecuador  Y  N  N No No Group 2 1 WMF/WMDE
Egypt Wikimedians User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Esperanto kaj Libera Scio  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Georgia  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Ghana  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
GLAM Macedonia User Group  Y n/a -1st Year  N Not eligible No n/a 0 n/a
Wikimedia Community User Group Greece  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikipedia Community Schools Association Greece  Y n/a -1st Year  N Not eligible No n/a 0 n/a
Kentucky Wikimedians User Group  Y n/a -1st Year  N Not eligible No n/a 0 n/a
Wikimedia Community Ireland User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Iraqi Wikimedians  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Iranian Wikimedians User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Iceland User Group  N  N  N No No Group 2 1 WMF/WMDE
위키미디어 대한민국(Wikimedians of Korea)  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedians of the Levant User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia LGBT  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Sri Lanka  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Latvia User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia MA User Group (Morocco)  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Maithili Wikimedians User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Shared Knowledge (Macedonia)  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Malta  Y n/a -1st Year  N Not eligible No n/a 0 n/a
MediaWiki Farmers User Group  N  N  N No No Group 2 1 WMF/WMDE
MediaWiki Stakeholders' Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Tec de Monterey Wiki Learning  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia User Group Nigeria  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Nepal  N  N  N No No Group 2 1 WMF/WMDE
Punjabi Wikimedians  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
PhilWiki Community  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Pakistan  N  N  N No No Group 2 1 WMF/WMDE
Wikimedians of Albanian Language User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedians in Thailand  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Tunisia User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedia Community User Group Turkey  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Tremendous Wiktionary User Group  Y n/a -1st Year  N Not eligible No n/a 0 n/a
Cascadia Wikimedians User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikimedians of Colorado User Group  Y  Y  Y Yes No Group 2 1 WMF/WMDE
Florida Librarians of Wikipedia User Group  Y n/a -1st Year  N Not eligible No n/a 0 n/a
Georgia Piedmont Wikimedians User Group  Y  Y  Y Yes No Group 2 1 WMF/WMDE
GLAM-Wiki US Consortium  N  N  N No No Group 2 1 WMF/WMDE
Wikimedians of Iowa User Group  Y n/a -1st Year  N Not eligible No n/a 0 n/a
Kentucky Wikimedians User Group  Y n/a -1st Year  N Not eligible No n/a 0 n/a
North Carolina Triangle Wikipedians User Group  Y  Y  Y Yes No Group 2 1 WMF/WMDE
New England Wikimedians  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Ohio Wikimedians User Group  Y n/a -1st Year  N Not eligible No n/a 0 n/a
Wikimedians of Uzbekistan Community  N  N  N No No Group 2 1 WMF/WMDE
Wikimujeres  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Whose Knowledge?  Y n/a -1st Year  N Not eligible No n/a 0 n/a
The Wikinewsie Group  N  N  N No No Group 2 1 WMF/WMDE
Wiki Project Med  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
Wikisource Community User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE
WikiToLearn User Group  Y n/a -1st Year  N Not eligible No n/a 0 n/a
Wikiversity Journal User Group  N n/a -1st Year  N Not eligible No n/a 0 n/a
WikiWomen's User Group  Y  Y  Y Yes No Group 2 1+1 WMF/WMDE

Allied OrganizationsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Centre for Internet & Society - Access to Knowledge Program  Y  Y  Y Yes Yes Group 1 2 Allied Organization
Wiki Education Foundation  Y  Y  Y Yes No Group 1 2 Allied Organization