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Welcome to the second issue of the AffCom News! The newsletter distributes relevant news and events about the work of Wikimedia's Affiliations Committee. This issue covers April-June 2024.

Affiliations Committee News
AffCom group photo at Wikimedia Summit 2024 in Berlin, Germany

The AffCom News is delivered quarterly to all Wikimedia Affiliates and individual subscribers. You may leave comments or ideas for future newsletter on the talk page. You can also help us by translating the newsletter into your language(s). Subscribe to the newsletter by adding your talk page to this list.

If you have an interesting story about what your Affiliate has been doing, feel free to reach out to us at cst@wikimedia.org.

Affiliate Strategy Updates

On June 12, 2024, Wikimedia Foundation Board of Trustees chair and liaison to the Affiliations Committee Nataliia Tymkiv posted the following update on Wikimedia Foundation Affiliates Strategy work to Wikimedia-l:

  • Adoption of a new affiliate health criteria: The AffCom charter tasked the committee with “promoting community health and growth”, including by “monitoring affiliates' continued compliance with affiliate rules and criteria” and by “provid[ing] support to affiliates as they attempt to grow in membership, build programs to further the Wikimedia mission, and improve their governance practices”. As a result from the Affiliates Strategy conversation since 2023, AffCom has voted to adopt the following 10 criteria for affiliates, grouped into four main areas:
Goal Delivery Organisational Development Leadership & Inclusion Engagement & Collaboration
Follow through and communication of expectations and goals
Good governance and communication Diverse, skilled, and accountable leadership Internal (membership) engagement
Financial and legal compliance Diversity balance (especially gender) Community connection
Affiliate health and resilience Universal Code of Conduct compliance Partnerships and collaboration
  • Changes to User Groups recognition process: AffCom has adopted the revised process for User Group recognition, adding to the recognition process:
1) a live interview (by video call) with AffCom members;
2) the requirement that user group applicants publish a public letter of intent to affected wikis/projects and affiliates; and
3) the creation of a one-year trial period for applicants to demonstrate their activities and effectiveness.

Read more details about the Affiliate Strategy implementation.

Affiliate Recognition and Derecognition

AffCom is responsible for overseeing the recognition and derecognition process for Wikimedia movement affiliates (Chapters, Thematic Organizations, and User Groups).

Here are the new Wikimedia Affiliates that were recognized in the past quarter:

Chapters Recognition Status Report

The following report covers the Chapters recognition pipeline:

Application Status
 
The Bylaws review is complete. The Criteria review by AffCom is complete. Review by Trust and Safety and Human rights is complete. The next step is drafting recommendations for BoTs by AffCom.
 
The Bylaws review is complete. The Criteria review by AffCom is complete. Review by Trust and Safety and Human rights is complete. The next step is drafting recommendations for BoTs by AffCom.
 
AffCom has prepared recommendations for the Board of Trustees on Chapter application. The next step is the overall process & status review by staff and drafting recommendations before the application is submitted to the Board.
 
The Bylaws review is complete. The Criteria review by AffCom is complete. Review by Trust and Safety and Human rights is complete. The next step is a Criteria review by staff.
 
The Bylaws review is complete. The templates for the Criteria review and Trust and Safety and Human rights review were shared with the affiliate. The requested details are awaited from the affiliate.
 
Pre-Application prep work with AffCom for recognition as a Chapter.

User Group Recognition Status Report

In the third quarter of 2023-24, the Affiliations Committee received 5 new User Group applications.

There are no new recognitions, as the Wikimedia Board of Trustees approved a soft moratorium on applications. All applications received before June 12, 2024, can be processed for recognition using the current recognition requirements. All applications after this date will have to follow the new process for recognitions.

See the pipeline archive page for the third quarter on Meta-wiki.

Affiliate Activities and Compliance Report

As of 1 Juli 2024, 35 Wikimedia Chapters (95%), 2 Thematic Organization (100%), and 126 active User Groups (84%) were compliant with the required reporting.

This represents a decrease in compliance trend for Chapters (87% last quarter), a decrease for User Groups (64% last quarter), and increase for Thematic Organizations (50% last quarter). See the detailed quarterly compliance archive on Meta-wiki.

Here are the activity reports from Wikimedia Affiliates published within the past quarter:

Chapter reports

Annual Chapter reports:

Grant reports:

User group reports

User Groups' annual reports:

User Groups' grants reports:

AffCom scope of work

AffCom frequently receives requests for intervention from affiliate staff and members for situations outside AffCom's ability to intervene, requests that involve questions around serious abuse, harassment, or legal questions around conflict of interest and employment policies.

Due to the volunteer nature of AffCom and their limited expertise in legal matters which are bound by local laws, the committee is often required to decline cases on the basis that they cannot directly intervene in such issues. It is the responsibility of affiliates to engage local legal experts to resolve these matters. Despite their limitations, AffCom remains available for guidance on broader strategic and operational concerns. This approach underscores the importance of understanding AffCom's scope and the need for affiliates to handle local legal issues independently.

AffCom Conflict Intervention

AffCom is managing six (6) active conflicts, with no new reports in Quarter 4 2023-24. The AffCom safeguards good governance and collaboration within the Wikimedia network of chapters and user groups. Recent cases highlight their diverse interventions, addressing issues like misrepresentation in leadership, disengagement, restricted community participation, and potential conflicts of interest. They facilitate communication, review bylaws, and uphold standards of conduct within user groups.

Additionally, AffCom addresses internal conflicts regarding representation in grant access, reviews membership suspensions, and ensures compliance regarding engagement with banned user policies. AffCom strengthens the Wikimedia movement through these efforts by fostering transparency, communication, and a culture of inclusivity and respect within its affiliates.

AffCom Movement Contribution

 
Wikimedia Summit 2024 group photo
 
AffCom members Suyash Dwivedi and Agus Damanik
 
ESEAP Conference 2024 group photo

AffCom participates in Wikimedia movement conversations that relate to the affiliate system or where the Committee's experience and expertise would be otherwise beneficial, including answering questions about the affiliate system, providing advice relevant to affiliates or potential affiliates, and sharing knowledge and lessons related to operating as a committee with other movement bodies.

In the past quarter, AffCom members or the committee as a whole participated in these conversations:

Wikimedia Summit 2024

The Wikimedia Summit 2024, held in Berlin from April 19–21, 2024, focused on two primary objectives:

  • Bringing people together to make significant progress on designing future Wikimedia governance, including generating outputs on the Movement Charter; and
  • Discussing the future of global affiliate gatherings, as the Summit marked its final occurrence in its current form.

By the Summit's conclusion, a group of affiliates was formed with the commitment to design a new concept for future affiliate gatherings, with the working assumption that the next gathering would take place in 2026.

AffCom members actively participated in discussions on affiliates' perspectives, relationships between affiliates and hubs, capacity development, and future gatherings. These discussions provided invaluable feedback for AffCom's role within the Wikimedia ecosystem. The summit also allowed AffCom to strengthen relationships with affiliates, address challenges, and explore new opportunities. It served as a platform to connect with new members, Maor Malul and Aleksey Chalabyan, and build strong bonds with advisors HakanIST and Johnny Alegre.

ESEAP Conference 2024

This year's ESEAP Conference was the third regional conference for Wikimedia communities throughout the East, Southeast Asia, and the Pacific (ESEAP) region. The conference took place in Kota Kinabalu, Malaysia on 10–12 May 2024 with the theme "Collaboration beyond the horizon".

As part of AffCom's role in ensuring recognition, compliance, and collaboration among affiliates, AffCom vice chair and treasurer Suyash Dwivedi gave a presentation at the conference titled "Fostering Collaborative Growth: Non-Conventional Approaches to Engaging, Networking, and Affiliate Advancement."

In addition to his presentation, Suyash participated in a roundtable discussion on "ESEAP Perspectives in Wikimedia Global Governance". This conference was instrumental in building strong community connections and clarifying participants' doubts related to AffCom's recognition and conflict intervention processes. It also provided an opportunity for in-person meetings with AffCom members Agus Damanik and Johnny Alegre, who are from the ESEAP region.

AffCom Administration

AffCom Diff Blog

AffCom published a Diff blog in April 2024, introducing the new members and advisors and outlined the evolution of its approach for advisor engagement.

Officers Elections

In Quarter 1 2024-25 (July-September 2024), AffCom will hold its regular officers elections. The officers positions up for election are chair, vice-chair, and secretary.

AffCom advisors Aarya Joshi, Johnny Alegre, and Lucas Teles will serve as members of the officers elections committee.

Departing Members

The terms of two AffCom members, Basak Tosun and Joy Agyepong, ended in Quarter 4 of 2023-2024. AffCom expresses its gratitude for their long association with the committee and their significant contributions to advancing the affiliate strategy and supporting the usual workflows and beyond.

Communications Subcommittee

As governed by the relevant provision in its Charter, AffCom has created a Communications Subcommittee to oversee its communications, outreach, and engagement functions. The inaugural roster of this subcommittee consist of Johnny Alegre, Harriet Bayel, Aaryaa Joshi, and Mari Avetisyan, which have started their work with the second edition of this newsletter.

Upcoming AffCom Events

In Quarter 1 2024-25 (July-September 2024), AffCom will be participating in the following events:

Wikimania 2024

Wikimania 2024, the 19th edition of Wikimania will be held in Katowice, Poland from 7–10 August 2024, hosted by Wikimedians of the Central and Eastern Europe region. Among AffCom attendees are members Mari Avetisyan and Maciej Artur Nadzikiewicz, as well as advisors Delphine Ménard and HakanIST.

Other Movement News

2024 Board of Trustees election

In 2024, the term of 4 (four) Community- and Affiliate-selected Trustees on the Wikimedia Foundation Board of Trustees will come to an end. This is a volunteer position, with each Trustee serving a three-year term. The Board of Trustees oversees the Wikimedia Foundation's work, most importantly by approving its Annual Plan. This year, there are twelve eligible candidates, out of fifteen submitted applications during the call for candidates period. Campaign period is ongoing until late August 2024, and the voting period will be in the first two weeks of September 2024. Read more about the process on Meta-wiki.

Archives

2024

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Quarterly newsletters

2023

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2022

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  • 2022-12-07 The Board of Trustees has adopted the revised charter for the Affiliations Committee.
  • 2022-11-30 The term of the serving AffCom members was prolonged to the end of 2023, and as per the decision of the Board of Trustees, and no elections are held in late 2022. The Board has invited AffCom to work on Affiliate Strategy.
  • 2022-08-03 The Tyap Wikimedians Proposed User Group was recognized as a Wikimedia affiliated usergroup.
  • 2022-07-11 AffCom published their standing on hubs and the role the Commitee can take in developing these new Wikimedia structures.
  • 2022-07-08 The Women in Religion User Group was recognized as a Wikimedia affiliated usergroup.
  • 2022-04-09 Joy Agyepong and Benoît Prieur have been appointed to the Affiliations Committee as new members. In addition, incumbent member Mehman Ibragimov has been re-appointed for an additional term.
  • 2022-01-14 The Affiliations Committee has officially appointed Camelia Boban as Chair, Jeffrey Keefer as Vice-Chair, Houcemeddine Turki as Secretary, and Suyash Dwivedi as Treasurer, for a one-year term.

2021

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2020

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2019

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2018

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2017

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  • 2017-12-08 The Affiliations Committee looks for new candidates for the 2019-20 term.
  • 2017-09-10 Wikimedia Community User Group Malaysia is recognized as a user group for a one-year renewable period.
  • 2017-07-05 Wikimedians of Chicago User Group is recognized as a user group for a one-year renewable period.
  • 2017-07-05 Wikimedians of Cameroon User Group is recognized as a user group for a one-year renewable period.
  • 2017-07-05 Wikimedia Community User Group Cameroon is recognized as a user group for a one-year renewable period.
  • 2017-07-05 Odia Wikimedians User Group is recognized as a user group for a one-year renewable period.
  • 2017-06-28 Hindi Wikimedians User Group is recognized as a user group for a one-year renewable period.
  • 2017-06-27 Wikipedia Library User Group is recognized as a user group for a one-year renewable period.
  • 2017-05-19 Wikimedia Tool Developers Group is recognized as a user group for a one-year renewable period.
  • 2017-05-03 Wikivoyage Association is recognized as a user group for a one-year renewable period.
  • 2017-04-27 Commons Photographers User Group is recognized as a user group for a one-year renewable period.
  • 2017-04-03 The Affiliations Committee held its annual meeting at the Wikimedia Conference 2017 in Berlin.
  • 2017-03-06 Wikimedians of Peru User Group is recognized as a user group for a one-year renewable period.
  • 2017-03-01 Wikimedia Philippines was derecognized as a chapter, due to its inability to fulfill legal compliance and documentation issues.
  • 2017-02-28 Wikimaps User Groups is recognized as a user group for a one-year renewable period.
  • 2017-02-28 West Bengal Wikimedians User Groups is recognized as a user group for a one-year renewable period.
  • 2017-02-21 Wikimedians of Lëtzebuerg User Group is recognized as a user group for a one-year renewable period.
  • 2017-02-16 Karavali Wikimedians User Group is recognized as a user group for a one-year renewable period.
  • 2017-02-16 Wikimedians of Erzyan Language User Group is recognized as a user group for a one-year renewable period.
  • 2017-01-16 The Affiliations Committee appointed three new members for the 2017-2018 term.

2016

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  • 2016-12-18 The Affiliations Committee announced call for membership for 2017-18 term.
  • 2016-11-07 Kelompok Pengguna WikiDonne diakui sebagai sebuah kelompok pengguna untuk periode satu tahun yang dapat diperbarui.
  • 2016-10-25 Wiki Pendidikan Brasil sekarang diakui sebagai Kelompok Pengguna Wikimedia, menggantikan "Komunitas Pendidikan dan Riset Wikimedia Brasil".
  • 2016-11-07 Kelompok Pengguna KonferensiWiki Amerika Utara diakui sebagai kelompok pengguna untuk periode satu tahun yang dapat diperbarui.
  • 2016-09-26 Tremendous Wiktionary User Group is recognized as a user group for a one-year renewable period.
  • 2016-09-26 Whose Knowledge is recognized as a user group for a one-year renewable period.
  • 2016-09-26 Art+Feminism User Group is recognized as a user group for a one-year renewable period.
  • 2016-09-26 GLAM Macedonia Wikimedians is recognized as a user group for a one-year renewable period.
  • 2016-09-26 Wikimedians of Peru User Group is recognized as a user group for a one-year renewable period.
  • 2016-08-19 The Affiliations Committee announced changes to current chapter and thematic organization criteria.
  • 2016-08-12 Wikimedia User Group status of PhilWiki Community is renewed for a one-year term through January 17, 2017.
  • 2016-08-01 WikiToLearn User Group is recognized as a Wikimedia User Group for a one-year, renewable period, on August 1, 2016.
  • 2016-08-01 Wikimedia Community User Group Malta is recognized as a Wikimedia User Group for a one-year, renewable period, on August 1, 2016.
  • 2016-07-14 Wikimedia Community User Group Brasil is renewed for an additional one-year renewable period as a Wikimedia user group.
  • 2016-06-23 The Affiliations Committee convened at the Wikimania 2016. The committee presented a session at the last day of Wikimania about Wikimedia affiliates.
  • 2016-06-10 Wikimedia Community Ireland is renewed through 8 December, 2016, as a Wikimedia user group.
  • 2016-06-07 Kentucky Wikimedians User Group is recognized as a user group for a one-year renewable period.
  • 2016-05-31 Wikimedia of Latvia User Group is renewed for an additional one-year renewable period as a Wikimedia user group.
  • 2016-05-31 Wikimedia Tunisia User Group is renewed through December 31, 2016 at which time they may again renew for an additional one-year term.
  • 2016-05-27 Wikimedians in Thailand is renewed for an additional one-year renewable period as a Wikimedia user group.
  • 2016-05-24 Wikimedia Community Brazilian Group of Education and Research is renewed for an additional one-year renewable period as a Wikimedia user group.

2015

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2014

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2013

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2012

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