Wikimedia Conference 2016/Eligibility Criteria

Eligibility criteriaEdit

Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating at the Wikimedia Conference as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.

Eligibility criteria and statusEdit

The eligibility criteria for participating in the Wikimedia Conference 2016 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.

Chapters, Thematic Organizations and User Groups must have shown signs of recent activity and be up-to-date on their reporting by the eligibility deadline (January 1). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before December 1, 2015. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?”give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.

Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.

Participant groupsEdit

The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.

  • Group 1: Representatives of Chapters, Thematic Organizations and User Groups with an annual plan grant (APG). Participants from this group have to arrange and pay for their travel/accommodation by themselves.
Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
  • Group 2: Representatives of Chapters, Thematic Organizations and User Groups which don’t receive funding via an annual plan grant (APG). WMF Travel department will arrange the travel and WMDE will do the hotel booking based on the information provided in the registration form.
  • Group 3: Representatives of the committees WMF board, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.

The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).

Participant number regulationEdit

Chapters and Thematic Organizations can send two delegates; or up to four, if they have paid staff; User Groups can send one delegate. Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.

Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and OthersEdit

ChaptersEdit

Affiliation Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding? Group Number of participants allowed Travel and hotel booking organized by
  Wikimedia Argentina Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia Armenia Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia Australia Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Bangladesh Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Belgium Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Canada Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Česká republika Y Y Y Yes No Group 2 2-4 WMF/WMDE
  Wikimedia CH Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia Chile Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Danmark Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Deutschland Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia District of Columbia Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Eesti Y Y Y Yes No Group 2 2-4 WMF/WMDE
  Wikimedia España Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimédia France Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia Hong Kong Y  N  N No No
  Wikimedia India Y  N  N No No Group 2 2-4 WMF/WMDE
  Wikimedia Indonesia Y Y Y Yes No Group 2 2-4 WMF/WMDE
  Wikimedia Israel Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia Italia Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia Macau  N  N  N No No
  Wikimedia Macedonia  N  N  N No No
  Wikimédia Magyarország Y Y Y Yes No Group 2 2-4 WMF/WMDE
  Wikimedia México Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Nederland Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia New York City Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Norge Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia Österreich Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia Philippines Y  N  N No No Group 2 2 WMF/WMDE
  Wikimedia Polska Y Y Y Yes No Group 2 2-4 WMF/WMDE
  Wikimedia Portugal Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Serbia Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia South Africa Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Suomi Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Sverige Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia Taiwan Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia UK Y Y Y Yes Yes Group 1 2-4 Affiliate
  Wikimedia Uruguay Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Venezuela Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Russia Y Y Y Yes No Group 2 2 WMF/WMDE
  Wikimedia Ukraine Y Y Y Yes Yes Group 1 2-4 Affiliate

Thematic organizationsEdit

Affiliation Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding? Group Number of participants allowed Travel and hotel booking organized by
Amical Wikimedia Y Y Y Yes Yes Group 1 2-4 Affiliate

User GroupsEdit

Affiliation Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding? Group Number of participants allowed Travel and hotel booking organized by
Azerbaijani Wikimedians User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Republic of Srpska Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Bashkortostan User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Bulgaria User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community User Group Brasil  N  N  N No No
Wikimedia Community Brazilian Group of Education and Research Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community User Group Belarus Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community User Group Côte d'Ivoire Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia User Group China Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Colombia User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Digitization User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Algeria Wikimedians User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedistas de Ecuador Y Y Y Yes No Group 2 1 WMF/WMDE
Egypt Wikimedians User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Esperanto kaj Libera Scio Y Y Y Yes No Group 2 1 WMF/WMDE
Persian Wiki User Group  N  N  N No No
Wikimedia Community User Group Georgia Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Ghana User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community User Group Greece Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community Ireland User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Iraqi Wikimedians Y Y Y Yes No Group 2 1 WMF/WMDE
Iranian Wikimedians User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Iceland User Group Y Y Y Yes No Group 2 1 WMF/WMDE
위키미디어 대한민국 (Wikimedians of Korea) Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of the Levant Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia LGBT Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Latvia User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia MA User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Shared Knowledge (Macedonia) Y Y Y Yes No Group 2 1 WMF/WMDE
MediaWiki Farmers User Group Y Y Y Yes No Group 2 1 WMF/WMDE
MediaWiki Stakeholders' Group Y Y Y Yes No Group 2 1 WMF/WMDE
Tec de Monterey Wiki Learning Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia User Group Nigeria Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Nepal Y Y Y Yes No Group 2 1 WMF/WMDE
PhilWiki Community Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia Community User Group Pakistan  N  N  N No No
Punjabi Wikimedians Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Albanian Language User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians in Thailand Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedia TN User Group Y Y Y Yes No Group 2 1 WMF/WMDE
Cascadia Wikimedians User Group Y Y Y Yes No Group 2 1 WMF/WMDE
GLAM-Wiki US Consortium Y  N  N No No Group 2 1 WMF/WMDE
North Carolina Triangle Wikipedians Y Y Y Yes No Group 2 1 WMF/WMDE
New England Wikimedians Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimedians of Uzbekistan Community Y Y Y Yes No Group 2 1 WMF/WMDE
Wikimujeres Y Y Y Yes No Group 2 1 WMF/WMDE
The Wikinewsie Group  N  N  N No No
Wiki Project Med Y Y Y Yes No Group 2 1 WMF/WMDE
Wikisource Community User Group Y Y Y Yes No Group 2 1 WMF/WMDE
WikiWomen's User Group Y Y Y Yes No Group 2 1 WMF/WMDE

Allied Organizations (Not Recognized)Edit

Affiliation Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding? Group Number of participants allowed Travel and hotel booking organized by
Wiki Education Foundation Y Y Y Yes No Group 1 2 Allied Organization
Centre for Internet & Society - Access to Knowledge Program Y Y Y Yes Yes Group 1 2 Allied Organization