Wikimedia Conference 2016/Eligibility Criteria
Eligibility criteria edit
Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating at the Wikimedia Conference as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.
Eligibility criteria and status edit
The eligibility criteria for participating in the Wikimedia Conference 2016 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.
Chapters, Thematic Organizations and User Groups must have shown signs of recent activity and be up-to-date on their reporting by the eligibility deadline (January 1). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before December 1, 2015. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?”give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.
Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.
Participant groups edit
The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.
- Group 1: Representatives of Chapters, Thematic Organizations and User Groups with an annual plan grant (APG). Participants from this group have to arrange and pay for their travel/accommodation by themselves.
- Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
- Group 2: Representatives of Chapters, Thematic Organizations and User Groups which don’t receive funding via an annual plan grant (APG). WMF Travel department will arrange the travel and WMDE will do the hotel booking based on the information provided in the registration form.
- Group 3: Representatives of the committees WMF board, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.
The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).
Participant number regulation edit
Chapters and Thematic Organizations can send two delegates; or up to four, if they have paid staff; User Groups can send one delegate. Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.
Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and Others edit
Chapters edit
| Affiliation | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding? | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
 Wikimedia Argentina
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia Armenia
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia Australia
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Bangladesh
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Belgium
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Canada
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Česká republika
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2-4 | WMF/WMDE |
 Wikimedia CH
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia Chile
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Danmark
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Deutschland
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia District of Columbia
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Eesti
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2-4 | WMF/WMDE |
 Wikimedia España
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimédia France
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia Hong Kong
|
✓ | 
|
|
No | No | |||
 Wikimedia India
|
✓ |
|
|
No | No | Group 2 | 2-4 | WMF/WMDE |
 Wikimedia Indonesia
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2-4 | WMF/WMDE |
 Wikimedia Israel
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia Italia
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia Macau
|
|
|
|
No | No | |||
 Wikimedia Macedonia
|
|
|
|
No | No | |||
 Wikimédia Magyarország
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2-4 | WMF/WMDE |
 Wikimedia México
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Nederland
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
| Wikimedia New York City
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Norge
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia Österreich
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia Philippines
|
✓ |
|
|
No | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Polska
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2-4 | WMF/WMDE |
 Wikimedia Portugal
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Serbia
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia South Africa
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Suomi
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Sverige
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia Taiwan
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia UK
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
 Wikimedia Uruguay
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Venezuela
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Russia
|
✓ | ✓ | ✓ | Yes | No | Group 2 | 2 | WMF/WMDE |
 Wikimedia Ukraine
|
✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
Thematic organizations edit
| Affiliation | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding? | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Amical Wikimedia | ✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2-4 | Affiliate |
User Groups edit
| Affiliation | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding? | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Azerbaijani Wikimedians User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Republic of Srpska | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Bashkortostan User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Bulgaria User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia Community User Group Brasil |
|
|
|
No | No | |||
| Wikimedia Community Brazilian Group of Education and Research | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia Community User Group Belarus | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia Community User Group Côte d'Ivoire | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia User Group China | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Colombia User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia Digitization User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Algeria Wikimedians User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedistas de Ecuador | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Egypt Wikimedians User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Esperanto kaj Libera Scio | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Persian Wiki User Group |
|
|
|
No | No | |||
| Wikimedia Community User Group Georgia | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia Ghana User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia Community User Group Greece | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia Community Ireland User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Iraqi Wikimedians | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Iranian Wikimedians User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Iceland User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| 위키미디어 대한민국 (Wikimedians of Korea) | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of the Levant | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia LGBT | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Latvia User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia MA User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Shared Knowledge (Macedonia) | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| MediaWiki Farmers User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| MediaWiki Stakeholders' Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Tec de Monterey Wiki Learning | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia User Group Nigeria | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Nepal | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| PhilWiki Community | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia Community User Group Pakistan |
|
|
|
No | No | |||
| Punjabi Wikimedians | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Albanian Language User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians in Thailand | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedia TN User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Cascadia Wikimedians User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| GLAM-Wiki US Consortium | ✓ |
|
|
No | No | Group 2 | 1 | WMF/WMDE |
| North Carolina Triangle Wikipedians | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| New England Wikimedians | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimedians of Uzbekistan Community | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikimujeres | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| The Wikinewsie Group |
|
|
|
No | No | |||
| Wiki Project Med | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| Wikisource Community User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
| WikiWomen's User Group | ✓ | ✓ | ✓ | Yes | No | Group 2 | 1 | WMF/WMDE |
Allied Organizations (Not Recognized) edit
| Affiliation | Recent activity? | Up-to-date on reports? | Eligible? | Ready to register? | APG funding? | Group | Number of participants allowed | Travel and hotel booking organized by |
|---|---|---|---|---|---|---|---|---|
| Wiki Education Foundation | ✓ | ✓ | ✓ | Yes | No | Group 1 | 2 | Allied Organization |
| Centre for Internet & Society - Access to Knowledge Program | ✓ | ✓ | ✓ | Yes | Yes | Group 1 | 2 | Allied Organization |