Members of the nine working groups concluded their task of drafting recommendations for structural changes on November 1, 2019.
A first iteration of the draft recommendations was shared in August 2019 for community feedback and reflection. This feedback from online movement stakeholders as well as in-person events prior to, during, and after Wikimania, including many strategy salons and two regional summits, helped the working groups shape the second iteration of their recommendations, which you can access below.
The focus over the next few months will be on synthesizing these 89 recommendations to develop one set, a product that is concise, coherent, and accessible. To do this work, new roles have been discussed and a new working group is currently being formed, composed of thematic area working group members interested and able to continue contributing.
Between November 2019 and March 2020, the main focus of movement strategy will shift to synthesizing the recommendations produced by the nine working groups into one coherent set. Movement perspectives and feasibility assessments will then be gathered as a basis for creating the final and approved product. The immediate next steps will involve working groups ranking and refining their recommendations (if they wish to) and concluding their duty as thematic area groups. A new working/writing group with those members who are keen and available to continue working will help develop the final product.
Writers will do the actual sense-making and synthesis of the recommendations into one coherent set and finalize the end product, taking incoming information from the connectors (like community conversations, research, feasibility assessments) into account. Writers will use the overlaps that have been identified in the recommendations to synthesize multiple recommendations and outline where changes could be made that would address these.
Connectors will help the writers digest, reference, and (where applicable) use existing material, research, input from community conversations (incl. existing material and active participation in upcoming conversations with organized groups and online contributors).
They will go through the material, and bring together the main points to present to the writers. This might be in the form of summaries to the writers or, where necessary, targeted info that might be relevant to a specific recommendation. The goal of this will be to support the writers in integrating the material into the final product.
Reviewers will bring in specific, additional perspectives, expertise, contexts, and advice at different times of the process. This could range from weekly/monthly reviews of specific issues to only one review of the draft before it is finalized.
The goal here would be to ensure that:
the output of the nine working groups is reflected in the final product;
a diverse range of perspectives and contexts are accounted for;
input from phase 1, research and community conversations is well integrated;
the recommendations are relevant and meaningful to the wider movement.
Working Groups timeline
The timeline for the process takes into account movement events (e.g. Wikimania, Wikimedia Summit) as well as general planning procedures in our movement. All Working Groups are expected to tweak the timeline according to their own needs and expectations.
June-July 2018: Call for Working Group members.
August–November 2018: Working Groups set-up, agreement on working mode, definition of support needs, and first steps on content exploration.
By March 2019: Working Groups develop the scope of their work, define guiding questions and engage in community conversations for refinement.
Wikimedia Summit (end of March 2019): The scope of their work is reviewed and revised, bringing many different perspectives in, so that they can then move into analysis.
April-August 2019: Analysis of data, research, and outputs of community conversations; development of recommendations.
Wikimania 2019 (August 2019): First draft of the recommendations is published online and presented during working group sessions at Wikimania. Feedback and input gathered in person and online is used to refine the recommendations.
September–October 2019: Refine draft recommendations using input from research and community conversations. Start identifying and mapping overlaps in each of the nine groups' work. Put finishing touches on recommendations, rank recommendations. Working groups dissolve (by 1 November).
November-December 2019: New working group established to begin synthesizing recommendations and develop one coherent, comprehensive set.
February-May 2020: Synthesized recommendations presented to Board of Trustees. Finalization of recommendations. Working group engagement officially concludes.
2020: Implementation begins; implementation structure and support set-up.
The timeline is subject to change depending on the progress of the conversations and workstreams. Steps in the process will not happen simultaneously for all Working Groups. Some might be faster, and some might need more time, especially if they have strong interdependencies with other groups.