There are some guidelines for Community Events and Projects support. Community Events and Projects support, based on the below guidelines. Through such support, CIS-A2K would like to help catalyze community driven events, projects and celebrations of key milestones. You are requested to go through the following guidelines before making an application:
Only Indian citizens are eligible for this support.
Please sign in to your Wikimedia account to post your request.
The community may plan for on-ground events like one-two day workshops, edit-a-thons or photo walks as well as online edit-a-thons or contests of one week to one month duration. The projects could be of one month to maximum three months duration.
The applicant will need to seek the support from the community on the respective project village pump. After the discussion, at least 5 active community members should support the request. Then the application will be placed in the Events & Projects section of the CIS-A2K request page.
Kindly apply 30 days in advance for projects/events with a budget of less than INR 40,000/- and 60 days in advance for projects/events with budgets exceeding INR 40,000/-.
You are strongly advised to notify all Indian mailing lists, language-specific mailing lists and village pumps about the proposed event or project and the requested grant.
The project proposal should include a clear scope, objectives, implementation plan, deliverables and expected impact. The project budget can be up to a maximum of INR 1,00,000/-.
If the requested project budget exceeds INR 40,000, then a project evaluation committee formed by CIS-A2K will evaluate the project.
Once the estimated budget is approved for the event, the community has to take care of the expenses according to the approved budget.
If the actual expenses exceed more than 10% of the approved budget, the project coordinator has to provide a valid explanation for the same for getting the sanction.
All the event expenses bills should be in the name of CIS-A2K, except for public transport & travel tickets.
All the original bills for expenses incurred for the event should be submitted to CIS-A2K by speed post, as we are statutorily obligated to provide these for an Audit.
Flight tickets will only be considered if the travel distance is more than 1000 km with prior approval well in advance.
Reimbursement of travel, stay and food will be done as per norms set by CIS-A2K.
When the event is happening, one of the CIS-A2K programme staff needs to be involved either remotely or in person.
After the project completion, the project report submission on Meta is mandatory.
Wikimedia Foundation & CIS contractors, grantees, and staff will not be eligible for this support.