Grants talk:Programs/Wikimedia Community Fund/Rapid Fund/Strategic Meeting of Indian Representatives Attending Wikimedia Summit in Berlin (ID: 22451561)

Endorsment from Chinmayee Mishra (talk)

•  Support--Chinmayee Mishra (talk) 09:40, 10 January 2024 (UTC)

Endorsment from User:511KeV

 Support as a Co-Grantee & MC ambassador. I endorse the project for the strategically significant meeting involving Indian representatives attending the Wikimedia Summit in Berlin. This gathering, focused on the review and analysis of Movement Charter Drafts, is crucial for preparing participants to actively contribute to summit discussions. It plays an important role in fostering meaningful conversations, exchanging insights, and forming a collective opinion on key matters affecting Indian Communities that are highlighted in the drafts. This initiative will ensures that Indian representatives are well-prepared to actively shape the future of the Wikimedia movement. --_signed, 511KeV ^(talk) 11:19, 10 January 2024 (UTC)

Endorsment from BHARATHESHA ALASANDEMAJALU (talk)

•  SupportBHARATHESHA ALASANDEMAJALU (talk) 17:50, 10 January 2024 (UTC)

Endorsment from TheAafi

As one of the invited representatives from the region to Wikimedia Summit 2024, I believe that this event makes sense and could help prepare the attendees for WS2024 for a better and fruitful result, involving at the better representation. The support from the regional members of the MCDC and of the CIS-A2K is well appreciable and I'm certain that this helps the historically underrepresented region have a better voice. ─ The Aafī ^(talk) 14:01, 13 January 2024 (UTC)

Follow-up Questions from South Asia Regional Funds Committee and Programme Officer

Hello @FromPunjab,

Thank you for your interest in the rapid fund programme. Your grant application has moved from the grant eligibility phase to grant review phase and it is undergoing the review process. Would you be able to provide responses to the following questions?

Thank you and looking forward to hearing from you.

Regards, Jacqueline on behalf of SA Regional Funds Committee

--

1) Could you provide a more detailed breakdown of the budget request? Here's the budget template for rapid fund grants. Would it be possible to use the budget template provided and include more information on your cost estimates and thought process in putting together the budget? As CIS-A2K will be hosting the meeting, could you provide more information on the venue and facilities component?

2) Would you be able to share how you plan to distribute the funds to the other participants and also the meta usernames (if applicable) of the 15-18 participants?

3) For rapid fund grants in cycle 4, the earliest start date is 16 March 2024. The Wikimedia Summit is planned for 19-21 April 2024. As part of your learning and evaluation segment where "impact will be assessed by analysing post-meeting contributions at the Wikimedia Summit" , would you like to provide revised start and end dates for your application? JChen (WMF) (talk) 12:34, 6 March 2024 (UTC)

Hello @JChen (WMF)

Thank you so much for your questions.

The responses of the above questions as below:

1. Yes, the meeting will be hosted by CIS-A2K. The venue will be in Delhi. The facilities provided will include travel, accommodation and food. The more detail of the budget is as shown in the below link:

https://docs.google.com/spreadsheets/d/1dgf3XuFeaaQ44ByKzeBbnJnOlyH5j5SiVzT_YGNFQE4/edit?pli=1#gid=0]

2.Our plan for distributing the funds involves covering the travel expenses for all participants to ensure they can reach the venue comfortably. Additionally, we will allocate funds for their accommodation and provide for their meals during the event.

Here is the list of the 12 participants along with their meta usernames:

Sandeep Kaur- User:FromPunjab

Bharathesha-User:BHARATHESHA ALASANDEMAJALU

Shreya-User:Shreya.Bhopal

Iflaq-User:511KeV

Suyash-User:Suyash.dwivedi

Aafi-User:TheAafi

Chinmayee-User:Chinmayee Mishra

Nitesh-User:Nitesh Gill

Anirudh-User:अनिरुद्ध कुमार

Subodh-User:Subodh (CIS-A2K)

Tanveer (CIS-A2K)

Manavpreet Kaur (Attend Online)

3. We think that the pre-meeting planning is just as vital as the post-meeting contributions, which are critical for assessing impact. Our pre-meeting's objective is to get attendees ready for the Wikimedia Summit by going over the subjects and themes that will be covered there, with an emphasis on going over and analyzing the Movement Charter Drafts.We want to make sure that our participants are capable of actively contributing to the future direction of the Wikimedia movement, which is why we are arranging this meeting. We changed our closing date to April 15, 2024, because the grant is still being reviewed. We appreciate your attention to the significance of contributions made both before and after the meeting in the assessment section. FromPunjab (talk) 05:28, 11 March 2024 (UTC)

Your grant application has been approved

Hello @FromPunjab

Congratulations! Your grant application has been approved in the amount of INR 405,000 from 22 March 2024 to 31 March 2024.

Let’s continue having regular conversations over the course of your grant implementation. Please let me know if you require support in any way or would like to share your experiences with a wider community through the Let's Connect Programme or on South Asia Open Community Calls.

Additional resources which may be useful

• The reporting requirements and templates for the grant can be found here. All reports are to be completed and submitted via Fluxx.
• Timelines for reporting can be found in your grant agreement or on Fluxx.
• Instructions for post award: https://meta.wikimedia.org/wiki/Grants:Processing/Grantee_Portal/Post_award/Individuals
• Documenting project expenses: https://meta.wikimedia.org/wiki/Grants:Documenting_project_expenses

Plug

We are actively recruiting community members to join the South Asia Regional Funds Committee and hope you can help spread the word and recommend people to apply. For more information, refer to Grants:Regions/South Asia/Committee Call 2024.

Future grants

We thank you for your participation in the grant application process and we hope to continue to journey with you as you embark on this project. For future grant applications, we encourage you to get in touch with the regional programme officer early before submitting your grant application. This allows lead time to support you in putting together an application and also work through fiscal sponsor options (if required) with you. The timeline for future rapid fund grant rounds can be found here - Grants:Project/Rapid#Timeline

Thank you.

Regards,

Jacqueline on behalf of the South Asia Regional Funds Committee JChen (WMF) (talk) 01:15, 22 March 2024 (UTC)

Thank you so much @JChen (WMF)

I am writing to request that the project's closing date be moved to April 15, 2024. When you ask that the dates be changed, I also bring up this date in the questions above. Please consider this so that I have enough time to write my report.

Thank you for your understanding. FromPunjab (talk) 07:01, 22 March 2024 (UTC)

Hello @FromPunjab,

Thanks for flagging this. We're connecting via email on this.

Closing the loop here.

Regards,

Jacqueline JChen (WMF) (talk) 07:21, 22 March 2024 (UTC)