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User:Iopensa/Model DMP

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Model of data management plan.

Data Management Plan

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Data Management Plan (DMP) / Research Data Plan (RDM) of the project...

Last update: November 2024, Iolanda Pensa

Guiding Principles

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Consider the guiding principles and make a short list of the relevant ones.

Example:

  • Open by default: as open as possible, as closed as needed
  • Easy to find, cite and reuse
  • FAIR data principles
  • CARE data principles
  • ...

Policies and requirements

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Identify all the policies and requirements you need to consider in your projects: regulations of your grant-makers, regulations of your university, regulations included in the project, contracts, policies of your partners, agreements…

Example:

Terms included in the project

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[please report essential sessions]

Wikimedia recommendations

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Relevant contacts: Wikimedia Research https://research.wikimedia.org/

Data produced and collected during the different phases of the project

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Identify  the data produced and collected during the different phases of the project.

WPs / Activities Data produced

(primary data)

Data collected

(secondary data)

Ethical issues, privacy, security, copyright issues Notes
0
1
2
3
  • In the ethical issues please consider:
    • Participants. Be very clear on how you will handle sensitive personal information, e.g. you will need to get consent from participants for preservation and sharing, and to protect the identity of participants with appropriate procedures. These procedures, too, need to be established at the beginning
    • Copyright and intellectual property rights. You have to provide details on what licences you will apply and whether there are any restrictions on reuse of third-party data
    • Volunteers. You have to provide details on what licences you will apply and under which conditions volunteers will be involved; you have to plan a consent form which includes rights management, attribution or anonymisation.
    • Artists and creative partners. You have to provide details on what licences you will apply and under which conditions artworks will be produced; you have to plan an agreement which includes rights management, attribution and eventually a fee.
    • Collaborations with GLAMs. You should inform the institutions about your project and plan an agreement about how you will use their data, credit them within the project and communicate the research results
    • Community rights and CARE principles. You should inform relevant communities about your project and collect feedback from them and integrate them in your practices. Eventually you can involve relevant institutions as partner organisations in your research to make sure you include their feedback

Management of the data

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Data, documentation Owner Size estimate Software, formats License, terms Ethics Temporary storage Collaboration with online open communities Preservation plan
Privacy, confidentiality Criticality (0-3) Necessary actions Wikimedia Meta-Wiki Wikidata Wikimedia Commons OSM OSF (with DOI) Zenodo (with DOI)
  • Size estimate: consider Zenodo allows uploads up to 50GB per record and max 100 files; OSF Open Science Framework max 5GB per file. For example you can simply describe size with <1GB, <5GB, <50GB…
  • Formats: use open formats and produce open documents with LibreOffice ;-)
  • Among the necessary actions:
    • changing formats (from proprietary formats to open formats)
    • requesting authorisation / informed consent
    • producing anonymised data
    • ...

Methods

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Method Instruments Procedures Quality measurement
Interactive visualisation
Qualitative interviews
Survey

Files structure and naming

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Define in which language you will name the folders and files.

Define the structure of folders and files.

Project_number_title

  • 00_Administration of the project
  • 01_Project description
  • 02_Reports of the project
  • 03_Presentations of the project
  • 04_Reference materials

Tools and repositories used

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Tool/repository Description Critical issues Strenghts Use within the project Safety (0-3)
Zenodo 1
OSF Open Science Framework
Wikimedia GitLab
GitHub
Toolforge the Wikimedia Foundation hosting service for community tools https://admin.toolforge.org/ / https://wikitech.wikimedia.org/wiki/Help:Toolforge/Developing_successful_tools
LimeSurvey an open and libre software for surveys https://meta.wikimedia.org/wiki/LimeSurvey
Microsoft OneDrive
Files and folders on SUPSI servers
Files and folders on SWITCH
Google drive - free service 0
Wikimedia Meta-wiki 0
Wikidata 0
Wikimedia Commons
Social media SUPSI
Calls on Teams
Calls on BBB BigBlueButton
Conferences and webinars on BBB BigBlueButton
Files and folders on personal computer
Files and folders on external hard drive

Backups

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Risks and mitigation plans

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Risk Mitigation plan

Attribution

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Examples of other DMP Data Management Plan

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