CIS-A2K/Community support/Community building using help desks
CIS-A2K (Centre for Internet and Society - Access to Knowledge) is a campaign to promote the fundamental principles of justice, freedom, and economic development. It deals with issues like copyrights, patents and trademarks, which are an important part of the digital landscape.
If you have a general proposal/suggestion for Access to Knowledge team you can write on the discussion page. If you have appreciations or feedback on our work, please share it on feedback page.
New editors across our projects often have doubts or make mistakes that they need help with. They need a place where they can ask questions or get clarifications - and when they begin, they are usually unfamiliar with village pumps or mailing lists or even talk pages.on basic editing. Many existing editors want to help new editors and could appreciate a central place where they can meet and help new editors.
There is a need for a Help Desk for new editors. Currently, most Indic Wikipedias do not have a Help Desk. Odia community wants to establish a Help Desk. They have also looked at the Teahouse project was was started on English Wikipedia to support new editors - and taken lessons and tips from there. The result is the Chatasabha has been running for past few weeks on Odia Wikipedia. A few new editors have already become active after receiving help on this from existing editors. Incidentally, Chatasabha means "place for students."
- Help build the community by encouraging new editors
- Help build the community by providing a channel for existing editors to help new editors and build relationships
- Help build the community by encouraging collaboration among existing editors on the Help Desk
Basic design edit
- New editors (guests) can ask questions which experienced editors (hosts) will answer
- Chatasabha will have a simple (uncluttered) and user-friendly interface
- It will have minimal Wiki formatting and codes for guests to ask questions
- Answers will be given in simple language that new users can understand
- Guests can ask questions without usernames or logging in - but will be encouraged to do so, so that hosts can continue to help the on-wiki
- Hosts can ask or answer questions without having to register - but will be encouraged to do so
- Hosts will be encouraged to stay in touch with guests and help them along as they reach their first 100 edits - after which they are usually relatively able to manage independently.
- Given that community sizes are tiny, a constant effort will be made to reduce the effort load on the existing community by having editing tutorial resources readily available for guests to go through (before they ask questions) or for ready made answers to common questions (so that hosts don't have to type out the most common answers to common questions over and over again)
Guidelines to hosts edit
- Make some sample answers available at the very beginning on the Chatasabha page so that guests can read and learn them by themselves. If they still have a problem, the option to ask a question is of course there
- Keep Chatasabha on your watchlist so questions get answered quickly
- Provide answers that should be descriptive, brief and specific to the question
- Don't just provide links to policies (WP:NPOV, WP:Notability, WP:Citations, Use of Templates, etc.) Add these as part of answers with brief descriptions in simple sentences that are specific to that question / policy. (New editors don't understand wikispeak and will need time to become familiar with Wiki terms)
- Illustrated tutorials should be used if available as they are more effective for explaining (e.g. using infobox, referencing, categorization, etc.)
- If questions are asked from an IP address, invite them to create a new user account and log in next time while asking questions. Ask them to provide email in "My Preference" so they could be replied back by mail.
- Always end the answer in an open manner like, Please let me know if you are able to do this.
- Leave a link that the question has been answered on the the user's or IP address's talk page, so the user notices it while editing the next time.
- If the guest doesn't reply back after a day of the question being answered, leave a message on the her/his talk page with a link to the question's answer section.
- Document answers in a central page so that other hosts do not waste effort and time answering the same kind of questions in future
Please see this section to see how sample questions will be answered.
Workplan & Timeline edit
Measures of Success and Assessment edit
|Measure||Objective||Baseline||Actual||Assessment / Comment|
|Prepare Guidelines / Tips for Chatasabha||Easy reference guides for hosts to help guests they can support new editors||Share the guidelines and help hosts understand them and get inputs for hosts to improve them||to be completed by July 15th 2012||To be filled in end Oct 2012|
|Demonstrating how this has been implemented on Odia Wikipedia||Implement based on the plan and improve based on lessons from Chatasabha||Regular updates to all communities||Fortnightly updates starting July 15th 2012||To be filled in end Oct 2012|
|Measure||Objective||Baseline||Actual||Assessment / Comment|
|Guests||Convert 10 % of guests to editors||
||To be filled in fortnightly reports starting end July||To be filled in end Oct 2012|
Lessons So Far edit
Based on the experience of Odia Wikipedia, Teahouse as well conversations with community members who have been involved in similar initiatives, the following lessons are already available
- New editors usually don't know where to go to ask questions or seek help - and would appreciate a easy-to-reach Chatasabha
- The number of questions or guests is low - unless there is a way of directing new editors to then
- Many have basic doubts such as
- Can I also write/edit articles on Wikipedia?
- How can I type in my language?
- Where do I start? How do I start?
- How can I change incorrect facts?
- New wikipedians prefer more "casual" channels to ask questions (like Facebook, etc.) and one reason is that they need their answers more simple and less formal
- Even more experienced Wikipedians need help and a Chatasabha would be useful for them as well.
Future Learning Points edit
- What are the most commonly asked questions?
- What is the simplest way of asking these questions?
- How do we invite more guests?
- How can we improve our design to get more participation from both guests and hosts?
- How do we encourage more hosts?
Going Forward edit
The following can also be looked at going forward.
- Build confidence in new editors who learn about editing and are comfortable with editing to become hosts
- Preparation and constant updating of an FAQ of commonly asked questions & answers which can be prominently placed at the Chatasabha
- Promotion in social media or in media / press (You want to write on Wikipedia, come join us! If you want to ask any question go to http://or.wikipedia.org/wiki/WP:CS)
- Preparation of a more detailed standard guidelines for hosts