Grants:Project/WM ZA/Joburgpedia Digitization 2016

WMZA/Joburgpedia 2016
summaryThis grant request is to fund JoburgpediA Digitization project, this project brings together A rich South African History Archive Institution (SAHA); A renowned Photo-Journalist and Wikipedia around the history rich City of Johannesburg.
targetWikimedia ZA and support to local languages
type of grantorganisation
amount$ 2 260.83
contactThuvack Bobbyshabangu
organization• Wikimedia South Africa

The Joburgpedia Digitization Project is the second digitization project in the Large JoburgpediA Umbrella of Project with a New GLAM Partner (South African History Archives - SAHA) and the Historical Works of a Renowned Photo Journalist Gille De Vlieg. In this project we attempt to add Historical images about South Africa's everyday Life in Troubled Townships and Shanty Towns.



Our goal is to introduce Wikipedia to The South African History Archives (SAHA) and its stakeholders in Johannesburg and surrounding areas. Our First project with this new GLAM partner will look at digitizing at least 300 historical photographs of a Photo Journalist and Fellow of SAHA.

The Photographs are a rich trove of life in Townships and Shanty towns under the Apartheid Era. These are works taken by Gille De Vlieg and will be released under Creative Commons Licensing.



Strategy & Activities


This project is mainly a Digitization project which has an element of Edit-A-Thon, all interestingly tied-in with a GLAM Institution.

The following activities are planned :

  • 2 x Edit-A-Thons for SAHA Staff and other Archivists in Johannesburg
  • Digitization of 300 Historical Pictures by Gille De Vlieg to be released under CC License

Further information on the activities mentioned above follow below.



We will host 2 edit-a-thons at the SAHA buildings in Johannesburg. The edit-a-thons will be used to train SAHA Staff and other Archivists from Wits University.



Gille De Vlieg, a renowned Photo-Journalist and Associate of SAHA has agreed to release 300 Historical Pictures under CC License. The pictures depict day to day life under Apartheid South Africa, and are high value for illustrating Wikipedia Articles.

Our relationship building efforts with SAHA is beginning to yield some fruits and we hope to secure more high value images in future.


Target readership (Local Wiki Projects) Increasing reach Participation

This project will benefit the following online communities:

English Wikipedia
Afrikaans Wikipedia
Zulu Wikipedia
Xhosa Wikipedia
Sotho Wikipedia
Xitsonga Wikipedia
Setswana Wikipedia
Siswati Wikipedia
Increasing Wikimedia's reach in the Global South is one of the salient points of Vision 2015. South Africa is crucial to this objective, as a key African hub. This project is highly anticipated and has already received a fair amount of attention in Johannesburg. The potential of this project to increase participation is daunting. Extensive focus will be put into creating lasting contacts with those attending our Edit-A-Thons and participating in our other activities.
Quality Credibility
Wikimedia Commons still has a very poor representation of Johannesburg heritage sites. The available images are of moderate to acceptable quality. This project aims to improve the coverage of the Johannesburg heritage sites on commons and Wikipedia projects especially small languages. The involvement of local authoritities, heritage societies as partners we will be able to improve our credibility as a Chapter and movement in handling such important issues as heritage and historical sites documentation.

Measures of success


We will consider this project a success if we can achieve the following Global Metrics:

Joburgpedia - 2016 Metrics Planning table (Global metrics 2014–15)
Metric description Goal Notes Metric description Goal Notes
1. Number of active editors involved 5 [1] 4. Number of new images/media 300 [2]
2. Number of newly registered users 10 [3] 5. Number of articles added 10 [4]
3. Number of individuals involved 25 [5] 6. Number of bytes added TBD [6]
  1. We aim to engage University students who will have participated in the Train-The-Trainer workshops
  2. These are the Historical images that have been pledged by Gille De Vlieg to illustrate South African Historical Content.
  3. Including SAHA Staff Members and University Students.
  4. We estimate about 10 A class articles will be added by each Staff Member of SAHA.
  5. Including, existing WMZA volunteers, University students and SAHA Staff
  6. We did not measure this metric, due to difficulty in using the Wikimetrics tool. The tool has been made easy to use, so we will report on this item this year.

Resources and risks




Wikimedia ZA coordination team


  • The ConhillEdu Project has undergone structural changes and thus unable to supply similar monetary contributions (Part Catering and Part Transport Costs) as they did last year. As a result we have allowed for these two items in our budget to mitigate this risk.

Budget breakdown

Description Requested Funds (ZAR) Requested Funds (USD)
Qty Rate Total (ZAR) Rate Total (USD) Notes
Bill No. 1 - Preliminaries and General
1.1 Project Management - 1 person (Thuvack) 1 2 500.00 2 500.00 175.19 175.19 [1]
1.2 Transportation 4 450.00 1 800.00 31.53 31.53
1.3 Incidental costs & contingencies 1 2 500.00 2 500.00 175.19 175.19
TOTAL BILL Number 1 6 800.00 476.52
Qty Rate Total (ZAR) Rate Total (USD) Notes
Bill No. 2 - Digitization & Edit-A-Thons x 2 events
2.1 Data and Wifi Connectivity 2 250.00 500.00 17.52 35.04
2.2 Catering (Snacks & Coffe) 2 750.00 1 500.00 52.56 105.12
2.3 Scaning & Digitization of Historical Images 300 65.00 19 500.00 4.56 1 366.50
TOTAL BILL Number 2 21 500.00 1 506.66
  1. Compensation to Project Coordinator and Support team for time required during working hours.

Bills Subtotals

Description Requested Funds (ZAR) Requested Funds (USD)
PROJECT SUMMARY PAGE Total in Rands (ZAR) Total in Dollars (USD)
1 Bill No. 1: Preliminary & General R 6 800.00 $ 476.52
2 Bill No. 2 - Digitization & Edit-A-Thons R 21 500.00 $ 1 506.66
3 SUBTOTAL R 28 300.00 $ 1 983.18
4 VAT (14%) R 3 962.00 $ 277.65
5 TOTAL BUDGET PRICE R 32 262.00 $ 2 260.83

Budget Summaries

Total project budget
ZAR 32 262.00 or $ 2 260.83 rounded total as calculated per exchange rate of R14.27/1USD on 06/09/2016 using South African Reserve Bank – USD:ZAR Hitorical rates
Total amount requested
ZAR 32 262.00 or $ 2 260.83 rounded total as calculated per exchange rate of R14.27/1USD on 06/09/2016 using South African Reserve Bank – USD:ZAR Hitorical rates
Are there additional sources of revenue that will fund any part of this project? List them here.
SAHA = R 5000 worth of Venue costs to host the work shops as well as access to Lap Tops.

Non-financial requirements




For more information on project team members and the local organizing committee, visit our Team page.



Community notification




Do you think this project should be selected for a Project and Event Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

  •   Support - All the best. Wikicology (talk)
  •   Support - Great opportunity for new material and relationship building in a relatively neglected area. HelenOnline (talk) 09:47, 8 December 2016 (UTC)
  •   Support - This is the kind of project that will help Wikimedia South Africa to cement its presence in the South African heritage space, and at the same time help bring South African heritage into the Wikimedia space. --Slashme (talk) 22:01, 14 January 2017 (UTC)