Wikimedia Chapters Association/Draft budget 2012-2013
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This page is currently a draft. More information pertaining to this page may be available on the talk page. |
The draft budget was rejected during the Wikimedia Chapters Association/First meeting. A committee has been set up to work on a new budget proposition
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First draft (NOT ACCEPTED BY THE CHAPTERS ASSOCIATION) edit
This is a first draft of the budget for the Wikimedia Chapters Association. The idea behind this document is to try and round up the important things that need to be taken into consideration when looking at how the WCA will operate, and what means it will need to find and secure in order to operate.
Here are a few things to keep in mind while looking at this document:
- There are a few assumptions that have been made regarding this document, namely:
- It starts on the 1st of July 2012 and goes to the 30 of June 2013. This because the WCA should have been starting its working existence at Wikimania 2013. Although this might not be the case, the idea is that the budget covers a whole 12 months, including important meetings for the Association. Although some costs will not be recurring (such as setting up an office and such), most of them will, and thus the budget can be pushed a few months to reflect the reality of the next 12 months and still work.
- The assumption about the location of registration has been that it was going to be Belgium.
- Belgium's labor law / tax system is extremely complicated, and every source I've been finding on this makes it hard to evaluate the salary+employer taxes. The best "formula" I have found, which takes into consideration Gross salary (before taxes on the employee side) and the part of tax paid by the employer (sorry for the layman's vocabulary, I've read this all in French and don't really have equivalents in English) is the following:
Gross salary x 13 x 1,75 = annual cost for the employer[1]. In all literature on the subject, it is clear that the cost of labor is highest in Belgium compared to other EU countries) [2] [3]. However, choosing Belgium as a starting point to calculate cost of labor probably constitutes a "high" end of the labor cost scale, which makes sense. - Founding fees are a guestimate, this may vary depending on where the WCA ends up incorporating.
- This is a draft budget. It falls under the attributions of the Secretary General to finalize the budget for the months to come. This is intended as a basis for discussion, and especially for the WCA to ask itself how it is going to operate in the first year of its "real" existence and manage its revenue stream to have the means to operate.
- Please comment on the talk page. If you wish to propose alternate/amended versions, just ask for the ods/xls version (meta won't take it) at delphine (AT) notafish (PUNTO) org.
Here the file: File:20120710- budget WCA draft.pdf
Total: 446 830,42 €
Tables - FIGURES NOT ACCEPTED BY THE CHAPTERS ASSOCIATION edit
First draft from File:20120710- budget WCA draft.pdf by User:Notafish (Wikitable format):
| (Category) | (Subcategory) | (Description) | Unit price (€) | Number | Total (€) | notes |
|---|---|---|---|---|---|---|
| Administration | Rent | 750 | 8 | 6000 | November 2012-June 2013 | |
| Administration | Utilities | 250 | 8 | 2000 | Electricity etc. | |
| Administration | Insurance | 50 | 12 | 600 | Recurring, various civil responsibility insurance (need of a liability insurance for officers?) | |
| Administration | Bank fees | 150 | 12 | 1800 | Might be quite important, re: exchange rate and dealing with many currencies | |
| Administration | Accounting (external) | 50 | 104 | 5200 | Unit price = €/hr 2hrs/week on average - Bookkeeping, first outside the association | |
| Administration | Legal fees | 60 | 15 | 900 | Unit price = €/hr - Includes the occasional lawyer advice | |
| Administration | Legal reserve | 1500 | 1 | 1500 | Reserve - Needed to be ready for anything that might happen | |
| Administration | Telephone & Telecommunications | 180 | 12 | 2160 | includes mobile, internet hosting, roaming etc. | |
| Administration | Postage | 100 | 12 | 1200 | ||
| Administration | Office supplies | 100 | 8 | 800 | Day to day office supplies | |
| Administration | Computers | 1200 | 5 | 6000 | Computer desktops & laptops | |
| Administration | Maintenance | 100 | 8 | 800 | Reserve: various repairs & Installation | |
| Administration | Miscellaneous | 1000 | 1 | 1000 | Reserve | |
| Administration | One time costs start | Office search (Agency) | 2200 | 1 | 2200 | 1 time thing to find the office |
| Administration | One time costs start | Fixtures and equipement (Office furniture etc.) | 2000 | 1 | 2000 | Big lump sum at the beginning, then a small recurring sum |
| Administration | One time costs start | Decoration | 500 | 1 | 500 | At the beginning |
| Administration | One time costs start | Founding fees | 1500 | 1 | 1500 | TO BE DEFINED with location, fee is placeholder |
| Administration | One time costs start | Supplies | 500 | 1 | 500 | |
| Administration | One time costs start | Miscellaneous | 1000 | 1 | 1000 | |
| Personnel | Salaries | Secretary General | 8000 | 12 | 96000 | Gross salary, this does not include taxes paid by the employee |
| Personnel | Salaries | Taxes on salaries (SG) | 7166.67 | 12 | 86000 | looks like Belgium has a rate of x2 between gross salary and what the employer pays. |
| Personnel | Salaries | Deputy SG (or CFO) | 4500 | 9 | 40500 | hired by SG, so let's say between 3 and 6 months after beginning of operations |
| Personnel | Salaries | Taxes on salaries (DSG) | 4031.25 | 9 | 36281.25 | |
| Personnel | Salaries | Chapter development coordinator | 3500 | 6 | 21000 | This is a support person (might be persons if we go local & part time for example) to help with chapter developments |
| Personnel | Salaries | Taxes on salaries (CDC) | 3135.42 | 6 | 18812.5 | |
| Personnel | Salaries | Office Manager | 2500 | 8 | 20000 | Day to day business, office support |
| Personnel | Salaries | Taxes on salaries (office manager) | 2239.58 | 8 | 17916.67 | |
| Personnel | Salaries | PR person | 50 | 208 | 10400 | €/hr - 4hrs/week - might be external and occasional at first (no need for much public facing communication) |
| Personnel | Search Firm | 10000 | 1 | 10000 | Searching for the SG and subsequent roles | |
| Personnel | Travel | Scheduled events (Wikimania, Chapters meeting) and visit chapters/regions/groups. In the 1st year, pretty intense, the following can alternate | ||||
| Personnel | Travel | SFO | 2000 | 3 | 6000 | Plan at least 2 meeting on site with WMF staff for SG, one for Deputy |
| Personnel | Travel | Europe | 450 | 5 | 2250 | Attending some regional/local events - average 450€ per travel |
| Personnel | Travel | South America | 1500 | 2 | 3000 | Iberoconf at least, one/a few other chapter visits would be good |
| Personnel | Travel | Asia | 2000 | 2 | 4000 | A regional conference if exists, plus some chapter visits |
| Personnel | Travel | Wikimania | 2160 | 1 | 2160 | basis Washington DC |
| Personnel | Travel | Chapters meeting | 400 | 3 | 1200 | basis Berlin (SG, DSG, CDC) |
| Personnel | Accommodation | 140 | 60 | 8400 | 140€/day in average (includes hotel-100€/food-3 meals/day for 40€) with an average of 4 days per stay | |
| Personnel | Entertainement | 150 | 10 | 1500 | Expenses at office (as opposed as while traveling) - receiving chapters, sponsors, Foundation, whoever | |
| Personnel | Outside consultation | 75 | 40 | 3000 | Various consultation fees (location search, other) Unit price/hr | |
| Personnel | Miscellaneous | 1000 | 1 | 1000 | Reserve | |
| Chapters development and support | Event logistics | 1500 | 2 | 3000 | Make sure the scheduled events have what the WCA need to meet productively - 2 events | |
| Chapters development and support | Publications and communication | 150 | 15 | 2250 | Anything that the WCA needs to do to fulfill its mission (for ex. Chapters Starters Kit) | |
| Chapters development and support | Design costs | 50 | 40 | 2000 | €/hr | |
| Chapters development and support | Printing costs | 1000 | 1 | 1000 | ||
| Chapters development and support | Research | 1200 | 1 | 1200 | Various research for chapter support | |
| Chapters development and support | Delegates travel (WCA Board) | 500 | 10 | 5000 | Average price for various travel to office and chapters. 10 destinations (includes WMania & Chapters meeting) | |
| Chapters development and support | Various supplies | 500 | 1 | 500 | ||
| Chapters development and support | Facilitation | 600 | 8 | 4800 |
NOT ACCEPTED BY THE CHAPTERS ASSOCIATION FIGURES
Second draft from File:Draft_Budget_2.pdf by User:Theo10011 (Wikitable format)
| Category | (Item) | Amount/Salary (€) | Description/Responsibilities | Notes |
| Personnel | Secretary General | 60000 | Liaison, manager, working on larger issues regarding chapters. | Fees slashed to more realistic levels. Can be performance or approval based after the first year. |
| Personnel | Accountant | 42000 | Grant-making, reports, budgets for all chapters. | Based on averages for Belgium. (Non-industry specific) |
| Personnel | Legal consultant (on retainer) | 30000 | Contracts, agreements, legal advice Earmarked for Law firm on retainer+hourly billing. | |
| Personnel | PR/Translator | 42000 | Media queries and assistant to chapters, translation services and contacts with translators. | Based on averages for Belgium. (Non-industry specific) |
| Personnel | Event organizer | 18000 | Part-time Event organizer available to all chapters. | Based on averages for Belgium. (Non-industry specific) |
| Personnel | Taxes | ??? | After consultation with a tax law firm. | Left intentionally out, to be filled in after consultation with a tax-law firm. |
| Travel | Travel | 12000 | Chapter visits and non specific events. | Entire travel budget to attend events and visit chapters using budget travel services. |
| Travel | 3000 | Wikimania | 3 Full time staff to Wikimania | |
| Travel | 1800 | Chapters conference | 3 Full time staff to Berlin. | |
| Travel | Accomodations | 7200 | 120 € Per day (assumed at 60 days) | Total accommodations budget. (includes per diem) |
| Travel | Misc. | 1500 | ||
| Travel | Outside Consultation | 3000 | For any special consultation required by chapters. | |
| Chapter development and Support | Chapters network | 10000 | Create a chapters network for communication. | Ongoing project to link all chapters through Skype or other video conferencing service. |
| Chapter development and Support | GLAM* *Can be a larger amount collectively pooled by all chapters to fund GLAM events. | 15000 | Fund GLAM projects collectively | Collectively fund GLAM related projects in other countries. |
| Chapter development and Support | Professionalization | 15000 | Develop chapter infrastructure, back-office support. | |
| Chapter development and Support | Project support | 10000 | Provide support to proposed chapter events and activities. | Support chapter organized conferences and projects like WLM. |
| Chapter development and Support | Other Projects | 10000 | Earmarked for future unknown projects. |