Grants talk:PEG/Wiki-ID/Wikipedia:Nusantara 2016

This grant is currently under review. Comments are welcome on this page. Remember the Friendly space expectations!

GAC members decisions

GAC comments

Tools

Could you please breakdown the "Tools" item in budget? Thank you.

— Danny B. 00:53, 3 May 2016 (UTC)

Sorry for long respond, this is the breakdown:

• Roll Banner  : 4 Pcs x Rp 550,000 = Rp 2,200,000
• Banner  : 12 Pcs x Rp 200,000 = Rp 2,400,000
• Certificate  : 360 Pcs x Rp 15,000 = Rp 5,400,000
• ID Card  : 50 Pcs x Rp 6,000 = Rp 300,000
• Merchandise : 360 Pcs x Rp 15,000 = Rp 5,400,000
• Books and other source : 5 Pcs x Rp 80,000 = Rp 400,000
• Stationary  : 1 x Rp 500,000 = Rp 500,000
• Grand Total = Rp 16,600,000

Thank you. -- Andita Ratih (talk) 05:30, 4 May 2016 (UTC) (with some edit by --Bonaditya (talk) 06:49, 4 May 2016 (UTC))

Thanks, could you please add USD amounts as well? Thank you.
— Danny B. 12:50, 4 May 2016 (UTC)

Note: USD 1 = IDR 13,157.8947

Number	Tools description	Unit	Number of units	Cost per unit	IDR Total	USD Total
1.	Roll banner	Pcs	4	550,000	2,200,000	167.2
2.	Banner	Pcs	12	200,000	2,400,000	182.4
3.	Certificate	Pcs	360	15,000	5,400,000	410.4
4.	ID Card	Pcs	50	6,000	300,000	22.8
5.	Merchandise	Pcs	360	15,000	5,400,000	410.4
6.	Books and other source	Pcs	5	80,000	400,000	30.4
7.	Stationary		1	500,000	500,000	38

Total

IDR 16,600,000 or USD 1,261.6

--Bonaditya (talk) 11:58, 5 May 2016 (UTC)

Thanks. What can I imagine under "merchandise"?
Also suggesting to put the breakdown on submission page as well, thanks.
— Danny B. 17:02, 16 May 2016 (UTC)

Danny B., thank you for your precision. The following is a table that had been fixed. The right word is Souvenir as gift. And thanks for your advice.

Note: USD 1 = IDR 13,157.8947

Number	Tools description	Unit	Number of units	Cost per unit	IDR Total	USD Total
1.	Roll banner	Pcs	4	550,000	2,200,000	167.2
2.	Banner	Pcs	12	200,000	2,400,000	182.4
3.	Certificate	Pcs	360	15,000	5,400,000	410.4
4.	ID Card	Pcs	50	6,000	300,000	22.8
5.	Souvenir	Pcs	360	15,000	5,400,000	410.4
6.	Books and other source	Pcs	5	80,000	400,000	30.4
7.	Stationary		1	500,000	500,000	38

Total

IDR 16,600,000 or USD 1,261.6

--Andita Ratih (talk) 19:58, 21 May 2016 (UTC)

active wikipedian vs new wikipedian

How do you define number of new/active wikipedians per event? What figure seems more important for you? Probably, it is better to concentrate on events with higher retention rate or analyze what makes some events more successful in training new wikipedians and others in engaging active wikipedians? rubin16 (talk) 19:58, 29 May 2016 (UTC)

WMF Comments

•Hi Andita Ratih,Andy lesmanaand Hiro Hamada 1. Thank you all of the hard work you put into planning this project and writing the proposal. We are happy that you are planning to continue hosting regular offline events following the format that you used in your previous grant since it was so effective for increasing the number of active volunteers in your community. It is exciting to see the ways that you are planning to develop the skills of your community members in this round of the project, and it is great to see how many additional partners and supporters you have. Below are a few questions about your current plan:

• It is good that you are focusing on developing public speaking and management skills within your core group of volunteers. Who will be conducting these trainings? How will you determine if the training is successful?
• What tasks will the operational staff person doing? Can you provide a breakdown of hours you expect each to work during the course of the project?
• One of the goals for this project is to recruit new editors, and you have listed your target as 140 New Wikipedians. Does ‘New Wikipedian’ mean someone who has created a user name, or will they need to complete a minimum number of edits or activities to qualify?
• Do you have any goals for increasing the number of active volunteers either online or offline? For example, do you want to increase the number of people who regularly attend events, or increase the number of active editors on Bahasa Wikimedia projects?
• It is wonderful to hear that you have a proven concept of training and that you have done trainings for up to 50 people - do you have a plan for how you will follow up with people who attend trainings to encourage them to continue editing?

We look forward to your responses so that we can learn more about your plans. --KHarold (WMF) (talk) 17:34, 24 May 2016 (UTC)
Dear Mrs. Kacie Harold,
Sorry for the late reply.

• 1. We determine the success of training by how successful Nusantara is. Because this training is held to support the main event, not as a standalone event. The training will be conducted by the previous committee and our partners.
• 2. Because of the volunteer time is limited, we need operational staff prepare administration of event, as a public relation to contact our participant and as an accountant to prepare and report the budget from 3 hours from start of the event until an hour from finish of the event.
• 3. Yes. New Wikipedian create a new username and edit about 100 articles and present and active in our event at least 2 times consecutive.
• 4. Persuade the participant to create and edit articles that they interested. So, automatically the New Wikipedians keep contributing in Wikipedia.
  

Regards,
Hiro Hamada 1 (talk) 15:55, 10 June 2016 (UTC)

Hi Hiro Hamada 1, thank you for responding to our questions. It is good to have more details about your project.

1. If you are training people on public speaking, perhaps you could look at how many people who were trained began leading events or teaching small groups. You could also do a short survey after the trainings are done to ask what skills and lessons were most useful for them so that future training can be more effective.
2. Your plan shows that 12 events are planned during this project, and that 720 hours of administrative and operational support are needed - this comes out to 60 hours of work per event which seems very high. Can you please provide more specific details about how many people you want to hire, and what each of their responsibilities will be, and how many hours they will work on each project. You might consider using an expense tracking software to keep track of payments and reimbursements.

Once we have more information about the paid staff time you are requesting, we will be able to make a funding decision. --KHarold (WMF) (talk) 17:52, 15 June 2016 (UTC)

Moving back to draft

We are moving this request back to draft as there has been no response from the grant applicant in over a month. Please re-open the request when you are ready to move forward. Thanks, Alex Wang (WMF) (talk) 04:14, 18 July 2016 (UTC)