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Grants:Project/Committee/Candidates/Selection process

< Grants:Project | Committee | Candidates

Project Grants

committee selection process

To maintain a large, diverse, and active committee, we add new members in each round. This is the process by which candidates are added to the Project Grants Committee.


how members are added

  1. Anyone may add their name and a statement indicating interest to the list of candidates. These may be added on a rolling basis, although we announce via an open call before each round.
  2. The committee is encouraged to actively invite new members to add themselves to the list of candidates! See below for an invite template. Personal invitation is how we get some of our most awesome and committed members :)
  3. Before the published deadline for each round, committee members will review the list of candidates to see who meets the criteria to join.
  4. All candidates who meet the criteria should be invited to join the committee. This is done by adding their name to the list of members, and sending the candidate a talk message (see below for a sample message) to onboard them.
  5. Any candidates who do not meet the criteria should be informed and invited to resubmit in the future when they're able to meet the criteria.
  6. All candidate statements and signatures should then be moved to the candidate archives for future reference.

messaging

Sample invites for recruiting new committee members
The Project Grants Committee is looking for new members. I've enjoyed helping recommend projects and grantees for funding as part of this committee. We could use your expertise! More information is on meta-wiki. Hope to see you there. Marti (WMF) (talk) 20:03, 1 August 2016 (UTC)

==Open call to join the [[Grants:Project|Project Grants]] Committee==

Hi [person]! The Wikimedia Foundation and the [[m:Grants:Project/Quarterly/Committee|Project Grants Committee]] invite you to join us to help review proposals for grants up to $100,000 for projects that improve the Wikimedia community. These grants fund individuals, groups and organizations to organize, build, create, research or facilitate something that enhances the work of Wikimedia’s volunteers.

If you'd like to get involved, please '''[[:m:Grants:Project/Quarterly/Committee/Candidates|add yourself as a candidate for the Project Grants Committee]]''' by July 15, 2016. Hope to see you there! ~~~~


Sample of the welcome message we send to new committee members

== Welcome to the Project Grants Committee ==

Hi NAME,
Thanks for signing up to join the Project Grants Committee! It is my pleasure to confirm your membership. We've got a lot to accomplish together, particularly during the next 2 months, and it will be awesome to have your help. Here is how to get started:


To make your membership official, please do 2 things by DATE:

  1. Introduce yourself in the IdeaLab.
  2. Send your email address and preferred username to mjohnson(_AT_)wikimedia.org, so that we can subscribe you to the committee mailing list and get you setup on the committee's scoring tool. Please indicate which of the four themes you are most interested in reviewing:
    1. Software
    2. Research
    3. Offline programs and events
    4. Online programs and events

Then there are 2 first tasks for active committee members to start on right away:

  1. Read the information in the Committee Workroom (your committee organizing hub on meta), beginning with the getting started guide for new members.
  2. Start giving feedback on open proposals. Asking questions to gather information you’ll need to make a recommendation helps prospective grantees think their projects all the way through, and will give us more great proposals to choose from.


Our formal review of proposals starts on August 24. WMF staff will be posting information about scoring and selection of proposals on the committee mailing list and in the Workroom soon, so please keep an eye there!

Thanks again for joining us to help make impactful Project Grants! :-)


Sample of messaging for those who aren't selected to join

==Project Grants Committee candidacy==

Hi NAME,

Thanks very much for submitting your candidacy for the Project Grants Committee - we appreciate that you took the time to share your background and thoughts with us, and enjoyed learning about the awesome contributions you've been making to Wikimedia.

This round, the committee has not selected you to join as a member: we'd like to see you SUGGESTION BASED ON CRITERIA THEY DIDN"T MEET.

We encourage you to keep going with SPECIFIC THINGS THAT ARE AWESOME, and to also stay involved by commenting on open Project Grants proposals and ideas in the IdeaLab - we need everyone's input and yours would be very appreciated as a community member. I hope that you will consider signing up as a candidate again in a future round. Thanks again for participating, SIGNED


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