Grants:Return unused funds to WMF

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This page documents a process common to all or most of WMF's grants programs. Please don't edit this page, but please do leave a comment on the discussion page instead.

Purpose and background

These are the instructions for returning funds to WMF by wire or check. In some cases, other options for returning funds may be available if they are needed. If you need to be reimbursed for expenses incurred for returning funds, please contact WMF in advance of the transfer so that these expenses can be approved. For more about why these instructions may be needed, please see Grants Remaining funds. If you return funds by any method, it is important that you let WMF know when you are returning the funds and why so that we may make sure to record receipt of the funds.

By wire

Are you sending funds in EUR? Use instructions for wire transfers in EUR instead.

Are you sending funds in GBP? Use instructions for wire transfers in GBP instead.

Important note: ALL international wires to WMF must have BOTH the New York routing number (021000089) AND the individual marketplace routing number (321171184). The individual marketplace routing number can be included in the special instructions field, if there is no dedicated field in the wire transfer form. When possible, please also provide your name and/or the amount in foreign currency in the special instructions field.

Please wire your remaining funds to the following account:

Account name: Wikimedia Foundation, Inc.
Account address: 1 Sansome Street, Suite 1895; San Francisco, CA 94104; USA
Bank name: CITIBANK, N.A.
Bank address: 99 Post Street; San Francisco, CA 94104
Account number: 203129580
Individual marketplace routing number: 321171184 (use if sender is from USA)
New York routing number: 021000089
SWIFT code: CITIUS33

After sending the wire, please email a copy of your transfer receipt to grantsadmin wikimedia.org. If a receipt is not available, please provide the following information in your email to us, so that we may trace your wire.

date sent
amount and currency sent
your grant name

Wire transfers in EUR

If you will be returning your underspend in Euros, please use the following information for the wire transfer to WMF's new Citibank EUR account. After sending the wire, remember to notify WMF of the funds transfer (instructions below) so, that your return of unspent grant funds can be credited to your grant.

Account name: Wikimedia Foundation, Inc.
Account address: 1 Sansome Street, Suite 1895; San Francisco, CA 94104; USA
Currency: EUR
Account number: 18796289
IBAN: GB81CITI18500818796289
Swift code: CITIGB2L
Sort code: 185008
Bank branch address: Citigroup Centre; Canada Square; Canary Wharf; London E14 5LB; United Kingdom

After sending the wire, please email a copy of your transfer receipt to grantsadmin wikimedia.org. If a receipt is not available, please provide the following information in your email to us, so that we may trace your wire.

date sent
amount and currency sent
your grant name

Wire transfers in GBP

If you will be returning your underspend in GBP, please use the following information for the wire transfer to WMF's Citibank GBP account. After sending the wire, remember to notify WMF of the funds transfer (instructions below) so, that your return of unspent grant funds can be credited to your grant.

Account name: Wikimedia Foundation, Inc.
Account address: 1 Sansome Street, Suite 1895; San Francisco, CA 94104; USA
Currency: GBP
Account number: 18797269
IBAN: GB05CITI18500818797269
Swift code: CITIGB2L
Sort code: 185008
Bank branch address: Citigroup Centre; Canada Square; Canary Wharf; London E14 5LB; United Kingdom

After sending the wire, please email a copy of your transfer receipt to grantsadmin wikimedia.org. If a receipt is not available, please provide the following information in your email to us, so that we may trace your wire.

date sent
amount and currency sent
your grant name

Deduct unused funds from a future disbursement to the grantee

In some cases, WMF may consider deducting unused grant funds from a future disbursement to a grantee if the grantee has a new grant request already approved at the time funds are due, or if a new request is currently under consideration at the time funds are due (and is subsequently approved). In some cases, this may save the grantee the time and expenses associated with returning the funds to WMF.

Please note that this arrangement must be approved with WMF staff in writing at the time unused funds are reported, and may not be acceptable in all cases.