Grants:Conference/Maithili Wikimedians/Wikicamp Nepal 2018

statusFunded
Wikicamp Nepal
Wikicamp Nepal is a 3 day wikicamp for experienced and new Wikipedians.
targetMaithili, Nepali, Doteli, Newari, Bhojpuri, Sanskrit and Incubator projects (Marwari and Awadhi)
strategic priorityIncrease Participation and involved new Wikipedians
event datesNovember 2018
amount-local1,105,000
amount10,405 USD
typeOrganization
nonprofitNo
creatorBiplab Anand
contact• biplabanand(_AT_)gmail.com• tulsibhagat50(_AT_)gmail.com
organization• Maithili Wikimedians User Group

Event overview

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Purpose and vision Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

We are planning to organize a 3 days Wikicamp for experienced and new Wikipedians of Nepal. The camp is mainly for the Nepali, Maithili, Doteli, Newari (Nepal Bhasha), Bhojpuri and Sanskrit language Wikipedians. We also plan to add 2 incubator projects (Marwari and Awadhi) Wikipedians for the Wikicamp. The main aim to organize the Wikicamp to increase the Wikimedia offline activities in Nepal, develop skill to the new Wikipedians and bring together experienced and newbies Wikipedians. The event is important for the community because it help us plan a strategy for the outreach activities and development of the Wikipedia's of Nepal.

Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

Proposed date(s) November 3rd Week, 2018 (final decision before March 31)
Proposed location Rajbiraj or Lahan (final decision before March 31)
Number of participants 30
Event page Wikicamp Nepal 2018
Primary contact person Biplab Anand

Background

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Community input

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Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions below the table.

Description Priority
Strategic discussions:

What are the top issues affecting your community that need to be discussed in person?

Community development and collaboration, More outreach activities and coordination in different parts of the country. High
Capacity development:

Are there important skills that many people in your community need to learn?

Learn the WMF resources and basic learning session on how to apply for Rapid and Project Grants.
Training session on Phabricator, Gerrit and Wikimedia Tools.
High
Working groups:

Are there joint projects that need to be planned in person?

Collaboration with the GLAM institutions in each provinces of Nepal.
Planning to organize the WikiConference Nepal.
Medium
Community building:

Are there other in-person activities are important for community building?

Exercise to build a solid task force team and get to know each other activities. High

Survey analysis:

We did not conduct a survey. We discussed priorities in Village pump and discussion pages. We have started discussion regarding this event at our community Meetup. There are 12 people participated in the discussion so far at the different Wikipedia’s. The meta project endorsement section also support the event. Most of the people thinks that this is one of the most needed Wikicamp to boost the Wikimedia movement in Nepal.

Local Discussions at Village pumps

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Maithili Wikipedia (mai.wiki)
Nepali Wikipedia (ne.wiki)
Doteli Wikipedia (dty.wiki)
Nepal Bhasa Wikipedia (new.wiki)
Sanskrit Wikipedia (sa.wiki)

Context

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It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?
The target Wikipedias are lagging behind in terms of it's development and skilled editors. This inspire our community to step forward and begin planning of this event.
2. How does this event relate to other activities that your community is working on?
As we have organized various events for the development of Wikipedia and directly Wikimedia Foundation Projects. So, Absolutely we can say "Sustainable development" relates this event to other activities that our community is working on.
3. Please list the priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?
This is the first event of it's type is going to be organize by this community. We are hopeful and make sure to organize such event at least per year or in a two year gap.
4. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?
Never hosted.

Goals and outcomes

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Goals

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The goals of this Wikicamps are:

  • Increase the Wikimedia offline activities in Nepal.
  • Develop technical and leadership skill of the new Wikipedians
  • Build a positive communities by sharing session from established User Group representatives/executive members.
  • Bring together experienced and newbies Wikipedians.
  • Discussion on strategies for offline Wikimedia activities, mostly on Wikipedia Education Program.
  • Discussion on Development of new language projects (Incubator projects) of Nepal.

Measures of success

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Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is. You are welcome to modify, delete or add to the metrics listed below so they reflect the goals of your event.

  • A total of 30 participants from diverse and under-represented Wikipedia communities of Nepal.
  • A total of at least 5 female participants.
  • One blog-post on WMF blog portal.
  • Feedback about conference experience (within 6 months after the event).
  • Discussion between Wikipedia Community and Wikimedia User Groups of Nepal.
  • New communication channels (Facebook, Telegram and Whatsapp) created to better coordinate work among participants.

Plan

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Venue and Logistics

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1. If the venue is more than 1 hour away from a major airport or transportation hub, how will participants travel to the event venue?
Participants will travel to the event venue using Rental car, Auto or Public transport.
2. Is the event venue within walking distance from the hotel? If not, how will people travel between the two locations?
Hotel and event venue is same.
3. Is the event venue and hotel accessible for people with physical disabilities?
Yes.
4. Do you anticipate any challenges with using the space for the event you are planning?
No.

Friendly space policy

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Please link to the friendly space policy that your community will be using for this event.

Participation

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It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.
Wikipedians of Nepali, Maithili, Doteli, Newari, Bhojpuri, Sanskrit and Incubator (Awadhi and Marwari) Projects.
2. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?
We will make a task force team during the events for outreach and Village Pump will be notified accordingly.
3. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.
Hold- We are planning to have a organizer Meetup to discuss about this topic. We will decide it after the Meetup.

Scholarships

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1. How many scholarships would you like to offer?
30
2. What expenses will the scholarship cover?
Round trip airfare, 3 day accommodation, meals, event and local
3. How will scholarship recipients be selected?
Scholarship Committee will select the scholarship recipients.

Resources and risks

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Describe the resource potential for successfully executing this project and the key risks/threats.

Resources

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Organizing team
Team User(s) & committee
WMF Liaison Biplab Anand
Logistics Organizing Team
Scholarships Scholarship committee
Program coordinators Program committee
Other team members See here

Risks

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Examples of risks, along with how you would minimize or overcome them, are:

  • Skill gaps in project leadership team (e.g. no financial management experience)
  • High travel costs and accommodations
  • Support and Safety

Examples of how to minimize these risks include:

  • We have list of skilled volunteers for minimizing and overcome the risks. We have divided and formed various committee and team such as Logistics team, Program committee, Finance committee, Support and Safety Team etc. for the smooth workflow and handling the risks and problems occur during the event.

Budget

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Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Event budget table
Code Item description Quantity Unit × Quantity Unit Cost per unit (NPR) Total cost (NPR) Total cost (USD) Notes
A Venue & Accommodation
A1 Conference Hall 1 Hall × 3 day(s) × 40,000 380.86 Conference Hall for 2 days. Space for 50 people.
A2 Accommodation 17 rooms × 3 day(s) × 3,60,000 3,420.75 Includes breakfast, lunch, dinner and free WiFi for all three days.
B Transportation
B1 Airfare 30 people × 1 2 way 12,000 3,60,000 3,427.79 Based on average of air ticket price. Round trip travel for 30 scholarship recipients.
C Communication Materials
C1 T-shirts 50 piece × × × 1,200 60,000 571.29
C2 Print materials & stationaries 1 package × × × 30,000 30,000 285.64 Such as printed program agenda, pens, banners, badges, stickers
C3 Video Documentation × × × × × 50,000 50,000 476.00 Short interview videos of experienced Wikipedians and short documentary of entire event.
D Worktime
D1 Administrative support × × × 90 day(s) × 1,30,000 1237.81 Accounting, Reporting and Documentation.
E Miscellaneous
E1 Guests 4 person × × × × 45,000 428.47 Literary persons, Municipal Mayor and people from Open source.
E2 Unseen expenses × × × × × × 30,000 285.64 Miscellaneous expenses.
Total amount 1,035,000 9,855 Currency rate on 4 March 2018 using oanda.com
Total cost of event
1,105,000 NPR (~10,405 USD)
Total amount requested from the Conference and Event Grants program
1,105,000 NPR (~10,405 USD)
Additional sources of revenue that may fund part of this event, and amounts funded
None
Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.
Yes

Discussion

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Endorsements

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Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

  • Since this kind of program was never before organised by our local community it will be helpful for planning the community programs and activity of community is sure to get boost after this program. BRP ever 17:34, 4 March 2018 (UTC)
  • This is needed for the improvement of mentioned Wikipedia's development. 86.97.176.192 18:02, 4 March 2018 (UTC)
  •   Support Good Proposal. My 100% support for this good event.- Jayprakash >>> Talk 18:09, 4 March 2018 (UTC)
  • Indeed one of the most awaited event for the community point of view. It can bring the vision and future for the Wikimedia movement in Nepal.  Support-- Pankaj Deo (Talk) 18:33, 4 March 2018 (UTC)
  •   Strong support Raju Jangid (talk) 19:02, 4 March 2018 (UTC)
  •   Strong support Good initiative, cost-effective, and a much needed conference for the Nepali community. Regards, Krishna Chaitanya Velaga (talkmail) 04:46, 5 March 2018 (UTC)
  •   Strong support- Obviously, a huge turning point for the Wikimedia movement in Nepal. -Nabin K. Sapkota (talk) 05:19, 5 March 2018 (UTC)
  •   Strong support- Well, an effective venture is what I can say about this event? This will certainly be significant augment for WIKI - MOVEMENT. Aspiration of improvement.Nawaraj Ghimire (talk) 07:40, 5 March 2018 (UTC)
  •   Strong support -- great initiative Sushma_Sharma (talk) 08:40, 5 March 2018 (UTC)
  •   Strong support--Devraj poudel (talk) 16:46, 5 March 2018 (UTC)
  •   Strong support- No doubt, the event is indeed for the Wikimedia movement in Nepal. - Janak Bhatta (talk) 03:09, 6 March 2018 (UTC)
  •   Strong support-- This is the need of Wikimedians of Nepal. Nirajan pant (talk) 04:51, 6 March 2018 (UTC)
  •   Strong support-- this project will encourage the community nShrestha (talk) 16:12, 6 March 2018 (UTC)
  •   Strong support-- Good luck. This will benefit the Wikimedia community in Nepal.খাঁ শুভেন্দু(Shuvendu) (talk) 16:23, 8 March 2018 (UTC)
  •   Strong support Zeetendra ») 05:00, 9 March 2018 (UTC)
  •   Strong support --J. Ansari Talk 06:37, 19 May 2018 (UTC)

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