Grants:Conference/Godstime Elijah/ Wiki Camp Kwara

statusNot funded

Wiki Camp Kwara 2022

The Kwara Wikimedia community is a vibrant community that can be arguably regarded as one of the most active Wikimedia community in Africa and consist of students from the University Of Ilorin, Kwara State University and other active contributors. Wiki Bootcamp in Kwara is a three day conference in Kwara State where student communities in Kwara and by extension in other higher institutions in Nigeria would come together to learn, share and network with other Wikipedians across various universities. The conference at it's core will help to make an assessment of the progress has made and also determine areas to make improvements.

targetWikipedia, Wikivoyage and Wikidata.

strategic priorityIncreasing participation

event dates24 November 2022 - 26 November 2022

amount-local12,196,808.50

amount$29,389.90

typeIndividual

nonprofitYes

creator• Godstime Elijah

contact• godstime_elijah989

yahoo.com

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Event overview

Purpose and vision

Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

Wiki Camp Kwara will be the first of its kind in Kwara State, Nigeria, affording young Wikimedians the opportunity to bring Wikimedians, Wiki enthusiasts, and open knowledge advocates to gather, connect, deliberate, discuss and proffer solutions to topical issues that focus on community building, knowledge sharing, and critical issues such as skills development of community members, exploring wiki projects, among others.

Do you consider this to be a Regional; Thematic or Growth event? You can read more about each category here.

Growth event. “First time events with the most potential for community growth that focus on the growing youth population in Kwara, Nigeria.

Is it a Remote, or in-person event?

In-person event.

Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

Proposed date(s)	24 - 26 November 2022
Proposed location	Ilorin, Kwara State
Number of participants	80
Event page
Primary contact person	Godstime Elijah, James Popoola, Bukola James

Background

Community input

Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions in the table below, if any of the questions are not relevant leave it blank.

	Description	Priority
Strategic discussions: What are the top issues affecting your community that need to be discussed in person?	1. Presentations or panel discussions with experts. 2. Thematic meet-ups. 3. Movement strategy.	High
Capacity development: Are there important skills that many people in your community need to learn?	1. Creating Wikipedia articles from scratch. 2. Introduction to other wiki projects such as wikivoyage. 3. Career opportunities within the Wikimedia movement. (WiR)	Medium
Working groups: Are there joint projects that need to be planned in person?	Unknown
Community building: Are there other in-person activities are important for community building?	1. Editathons. 2. Training (Wikivoyage etc) 3. Social gathering and networking.	High

Survey analysis:

1. How many people did you send the survey to? How many people responded to the survey?

The WikiCamp Kwara conference which is to be held in Ilorin, Kwara State from the 24th to 26 November 2022, launched a 10 days survey (24th May - 2nd June) on various platforms. The questionnaire was sent to over 70 participants and 35 people responded to the survey. The summary of the survey results can be found here.[1]

2. Did you see consensus around shared goals that this community wants to focus on in the next 12 months? What were the top 2 goals?

Yes, there were similar opinions from many proposed participants which is a shared goal that we will focus on in the next 12 months. However, strategic planning and discussions were the top two goals.

3.Based on survey responses, what are the most important things your community should do at the conference to achieve those goals?

According to the survey, the most important things our community needs to do at the conference are Presentations or panel discussions with experts, Thematic meet-ups, and Movement strategy.

Context

It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?

Wiki Boot Camp Kwara will be the first first-ever conference in Kwara. This event was based on the desire to bring about a forum for both new and existing volunteers within the Wikimedia movement to interact and network, share ideas with each and learn from experienced Wikimedia about the movement, building upon the existing skills that have been learned.

2. How does this event relate to other activities that your community is working on?

Various events have been organized such as training by Fan Clubs, SDGs related projects for the development of Wikimedia projects. This project is meant to build on the successes of other events that have been organized.

3. Do you have any Thematic or Regional committee or group? (Such as WISCom, CEE, Iberocoop, etc).

Plan

Venue and Logistics

1. Do you have any proposed venue for the event? If so, please share details (such as: how far is it from the airport or transportation hub; how close is it to the hotel, do you anticipate any challenges with using the space for the event you are planning?)

Yes. The venue is Monarch hotel and the hotel is about an hour drive to the venue of the conference.

2. Is the event venue and hotel accessible for people with physical disabilities?

Yes.

3. Are you planning to outsource some of the services? For example - a travel agency, an event production service?

Yes. We plan to outsource air travel for speakers to a travel agency.

Friendly space policy

Please link to the friendly space policy that your community will be using for this event.

We will use the WMF Friendly Space Policy along with Keeping Events Safe training modules.

Participation

It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.

For both new and experienced Wikimedians.

2. If your conference has an outreach component to also target non-wikimedian individuals or mission aligned institutions, can you explain your intention for this outreach (for example: how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects)?

The target participants are wikimedians

3. Are you thinking about collaborating with potential partners? Such as national; educational or thematic groups and organizations? If so, will this partnership be a financial one (such as sponsorship), or a visionary one (to collaborate in regards to the content of the event)? Please share some details if you have any.

No.

4. In which ways can Wikimedia Foundation staff support your event onsite? If you would like support, please list the different capacities in which we can support, or describe how you would like Wikimedia Foundation staff to be involved in the event. (Some examples of Wikimedia Foundation support or involvement might be: for outreach and communication efforts; to lead specific sessions; for legal or safety reasons, etc).

We would like Wikimedia Foundation staff support for training facilitation.

Scholarships

1. How many scholarships would you like to offer and what expenses will the scholarship cover?

Scholarship will cover local inter-state transportation, accommodation and feeding.

2. How will scholarship recipients be selected?

Scholarship committee will be constituted for this purpose.

3. Do you plan to target or prioritize specific communities or participants?

Our target community is Kwara community members.

4. How will you insure diversity and inclusion in your scholarship process?

Scholarship committee will ensure that they are all inclusive in their scholarship decision-making.

Resources and risks

Describe the resource potential for successfully executing this project and the key risks/threats.

Resources

Organizing team

Team	User Names
Wikimedia Foundation Liaison
Logistics	Godstime Elijah
Conference Program	James Moore200
Scholarships	Prithee P
Communications	Major Lyte
Volunteer Coordinators	Bukky658
Other team members	Linason Blessing

Risks

Examples of risks, along with how you would minimize or overcome them, are:

Skill gaps in project leadership team (e.g. no financial management experience)
Components of the measurement process that are hard to quantify

Examples of how to minimize these risks include:

Recruiting volunteers with desired skills to project leadership team.
Working with the Wikimedia Foundation Learning & Evaluation Team to develop an appropriate measurement and evaluation plan.

Budget

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

All past proposals can be found here, you can use these for inspiration and reference but you are required to do your own local research and come up with your own budget numbers. Keep in mind that each event is different, has local context and needs, and there is not a one-size-fits all for our communities events. While making decisions on what to fund we will consider the local context and community needs for each event.

Event budget table

Total cost of event

Budget Part 1: Keynote Speakers (10) Travel, Accommodations and meals
	Item	Qty	Rate	Total US Estimate	Remarks
1.1	Airfare to/from Lagos (India)	1 person	$1930-2,000	$2,000
1.2	Airfare to/ from Lagos (Kenya)	1 person	$980-$1,100	$1,100
1.3	Airfare to/from Lagos (Ghana)	1 person	$482-$500	$500
1.4	Airfare to/from Ilorin	7 people	$241 per person	$1,687.00
1.5	Airfare for local speakers to/from Ilorin	5 person	$241	$1,205.00
1.6	Visa assistance	2 person		$300.00
1.7	Accommodation for international speakers	3 persons × 4 nights	$85	$1,020
1.8	Feeding for international speakers	3 persons x 3 days	$15	$360	Meals pre-conferebce and during conference
1.8.1	Feeding for local speakers	7 persons	$12 per meal x 3 days	$504
1.9	Accommodation for local speakers	7 persons	$60 per person x 4 days	$1,680
	Total Bill 1			$10,356.00

Budget Part 2: Full scholarship (5) persons
	Item	Qty	Rate	Total US Estimate	Remarks
2.1	Inter-state transportation fare	5 person	$50	$250.00
2.2	Local travel	30 persons	$12	$360.00	Students from Kwara state University
2.3	Accomodation				Refer to partial scholarship for budget cost
2.4	Meals				Refer to partial scholarship for budget cost
	Total Bill 2			$610.00

⅞

Budget Part 3: Partial scholarship (25) persons
	Item	Qty	Rate	Total US Estimate	Remarks
3.1	Shared accommodation	2 persons per room (20 rooms) x 3 days	$50	$3,000.00	Shared accommodation will be provided for both full and partial scholarship
3.2	Meals	2 per day x 40 persons	$12	$2,880.00	The 40 persons include all those on full and partial scholarship
	Total Bill 3			$5,880.00

Budget Part 4: Conference days
	Item	Qty	Rate	Total US Estimate	Remarks
4.1	Event hall	3 days	$241	$723.00
4.2	Catering	Lunch x 3 days	$16 per meal	$4,800	Total meal per day will be 100 which includes core team, participants and speakers
4.3	Snacks/coffee/tea/drinks	3 days	$5	$1,500
4.4	Photography and video production	3 people		$700.00
4.5	Transportation to/from conference venue	3 days		$240.00	For participants who will not be lodging at the venue hotel
4.6	Security personnel	3 days		$240.00
4.7	Stationaries	80 items	$15	$1,200.00
4.8	Conference tags, bags	90 items	$4	$360.00
	Total Bill 4			$9,763.00

Budget Part 5: Core Organizing Committee (4) Travel and Accommodations
	Item	Qty	Rate	Total US Estimate	Remarks
1.1	Project Management cost	4 months		$1,200.00
	Total Bill 5			$1,200.00

Budget Part 6: Contingency
	Item	Qty	Rate	Total US Estimate	Remarks
5.1	10% Contingency of total budget			$2,780.90
	Total Bill 6			$2,780.90

Budget Part 7: Total
	Item	Total US Estimate
6.1	Budget 1	$10,356.00
6.2	Budget 2	$610.00
6.3	Budget 3	$5,880.00
6.4	Budget 4	$9,763.00
6.5	Budget 5	$2,780.90
6.6	Total Bill 6	$29,389.90

Total amount requested from the Conference and Event Grants program: $29,389.90

Additional sources of revenue that may fund part of this event, and amounts funded: None

Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.

Yes.

Discussion

Endorsements

Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

Strong support I strongly support and look forward to seeing this Kwara Bootcamp a reality. I believe it will bring the most active Wikimedia student communities in Africa together. We look forward to doing this and sharing the success story with the movement at large.James Moore200 (talk) 22:41, 17 June 2022 (UTC)
Affirmative The project's objectives will address many of the challenges that the Wiki Community in Kwara State has been experiencing. And for one, out of many I can talk about, it will revive the commitment and spirit of wikimedians and also enkindle enthusiasts to take a step in contributing to their skills and time to free and open knowledge. #Emawrites (talk) 19:35, 17 June 2022 (UTC) Emawrites
Support As an active volunteer who has passion for open knowledge and thriving to learn anytime opportunity arises, I strongly support Wiki Camp Kwara because this is an opportunity to learn and garner more experience.To the community at large, I believe this is going to be a really great experience for every wikimedian to connect, share and garner ideas,to improve on what they have learnt,relearn,and most of all acquire new knowledge. Aderiqueza (talk) 20:22, 17 June 2022 (UTC)
SupportThis project goals will be achieved in this conference (Wiki camp kwara) so therefore I am supporting it. Favourdare123 (talk) 21:41, 17 June 2022 (UTC)
Strong support This is a welcome development - giving the youths the opportunity to collaborate and work together for the posterity of the free knowledge initiatives of WMF. Iwuala Lucy (talk) 22:32, 17 June 2022 (UTC)
Strong supportPrithee P (talk) 13:59, 6 July 2022 (UTC)
This Wiki Camp will give an opportunity to knowledge equity and also to learn more about the Wikimedia movement and promote free knowledge among new and experienced editors and members of the community who are committed to open and free knowledge. RukayatAjeigbe (talk) 17:59, 21 July 2022 (UTC)