Bengali Wikipedia 10th Anniversary Celebration Kolkata/Community and Team

Core committee from Wikimedia Kolkata community

Organizing committee

Prof. Asis Mazumdar, Dean, Faculty of Interdisciplinary Studies, Jadavpur University
Sanjay Gopal Sarkar, Joint Registrar (Academic), Jadavpur University
Siddhartha Bhattachrya, Secretary, Faculty of Interdisciplinary Studies, Jadavpur University
Prof.Mahidas Bhattacharya, Director, School of Languages and Linguistics, Jadavpur University
Dr. Rita Ray, Jadavpur University
Dr. Samir Karmakar, Jadavpur University
Atanu Saha (Jt. Convener),Jadavpur University

Team

The conference preparations are being led by members of the Wikimedia Kolkata Community on the ground and is headed by members of the Wikimedia Kolkata Community, who are playing a major part in various teams as well. Also part of various teams are members of the larger India Wiki-Community who have rugged it out for a few years and now share their experience in giving the hosts a welcome helping hand in this first national Wiki-initiative in the country. Four people in well regarded positions within Wikimedia have graciously agreed to join the team in advisory capacity.

The committee features people of varying backgrounds, including professionals, students, individuals well connected with various institutions, attendees of past Wikimania's, and longtime Wikipedians.

Functionaries

For sake of approaching authorities and to provide coordination, a small group of appointments has been established.

Name	Function	Community	Roles
Jayanta Nath	Secretary	Kolkata Community	Overall planning & project management Overseeing preparations and doing groundwork Motivate & support all stakeholders
Kalyan Sarkar	Chair	Kolkata Community
Bodhiswatta Mondal	Treasurer	Kolkata Community

The following persons act as coordinators and handle the funds.

Atanu Saha
Ayan Choudhury
Bodhisattwa Mandal
Santanu Chandra
Sujay Chandra

Advisory group

In addition, a small group of advisors has been designated whose task is to guide the Working Group with advice to ensure that it is progressing along the correct path - Keepers of the Flame, so to say. They will play no arbitration role. They are :

Name	Username	Affiliation
Arjuna Rao Chavala	Arjunaraoc	Past president of Wikimedia India Chapter
Bishakha Datta	Bishdatta	Member of Wikimedia Foundation Board of Trustees
T. Vishnu Vardhan	Visdaviva	CIS A2k program Director

Teams

The following teams are listed. Details of duties/responsibilities are given here.

Team	Sub team	Roles	Members
Finance	--	Mechanics of handling finance Budgetting Getting expenditures approved Keeping financial records Post-event accounts
Sponsorship & Advertisement	Sponsorship	Find sponsors Communicate with sponsors
Sponsorship & Advertisement	Advertisement	Advertisements as per Wikimedia Policy
Scholarship Coordination	--	Organise scheme for scholarships Help organise grants Correspondence with aspirants Manages attendees scholarships Works with applicants to manage expectations & schedules
Volunteer Coordination	--	Plans for staffing needs; support for each other group Identifies & screens staff & related time-lines Fills in any gaps
Speaker Coordination	--	Relationships with speakers Coordinates with Program manager Coordinates with Registration coordinator Manages speakers sponsorships and special needs
Conference Planning	Program Management	heads the program committee Program timetable Coordinates with communications on releases Coordinates with Tech & Logistics on room/hall needs
	Registration & Help Desk	Development of the registration system (technical) Managing registration questions/issues/problems, off and on-site. Helps people needing help	Currently being managed by the Technical Team
	Hall management	Ensuring Hall prepared as per schedules Help speaker’s special needs in the hall
Technical & IT	--	Oversees & schedules sysadmin and programming work, coordinating: Software setup Software for volunteer coordination / allocation Calendaring software for showing/editing the program Arranges wi-fi connectivity Ensures servicability of hall presentation projectors
Venues & Logistics	--	Venue Accommodation Transport Catering Reception
Parties & Fun	--	Parties Outings Fun events, tourneys Building an enthusiastic social team Coordination with satellite parties & calendars Additional fun activities
Press & Media	--	Basic copy for press Liaises with press/media correspondents Deals with press inquiries and assignments Conducts press conference
Wiki Outreach,Communications and Announcements	--	Community announcements Designs Website Makes announcements & updates Follow up on statistics during and after Other promotional activities Follow up during and after the event