Bengali Wikipedia 10th Anniversary Celebration Kolkata/Roles of Teams

Team Roles

Name	Function	Community	Roles
Jayanta Nath	Secretary	Kolkata Community	Overall planning & project management Overseeing preparations and doing groundwork Motivate & support all stakeholders
Kalyan Sarkar	Chair	Kolkata Community
Bodhiswatta Mondal	Treasurer	Kolkata Community

• • Overall planning & project management
  • Overseeing preparations and doing groundwork
  • Motivate & support all stakeholders

• Finance Team.
  • Mechanics of handling finance
  • Budgetting
  • Getting expenditures approved
  • Keeping financial records
  • Post-event accounts

• Sponsorship, Promotion & Advertisement.
  • Find sponsors
  • Communicate with sponsors
  • Advertisements as per Wikimedia Policy
  • Other promotional activitiesFollow up during and after the event

• Scholarship coordinator
  • Organise scheme for scholarships
  • Help organise grants
  • Correspondence with aspirants
  • Manages attendees scholarships
  • Works with applicants to manage expectations & schedules

• Volunteer Coordination.
  • Plans for staffing needs; support for each other group
  • Identifies & screens staff & related time-lines
  • Fills in any gaps

• Speaker management.
  • Relationships with speakers
  • Coordinates with Program manager
  • Coordinates with Registration coordinator
  • Manages speakers sponsorships and special needs

• Conference Planning.
  • Program Manager
    • heads the program committee
    • Program timetable
    • Coordinates with communications on releases
    • Coordinates with Tech & Logistics on room/hall needs
  • Registration & Help Desk.
    • Development of the registration system (technical)
    • Managing registration questions/issues/problems, off and on-site.
    • Helps people needing help
  • Hall management.
    • Ensuring Hall prepared as per schedules
    • Help speaker’s special needs in the hall

• Technical & IT.
  • Oversees & schedules sysadmin and programming work, coordinating:
  • Software setup
  • Software for volunteer coordination / allocation
  • Calendaring software for showing/editing the program
  • Arranges wi-fi connectivity
  • Ensures servicability of hall presentation projectors

• Venues & Logistics.
  • Venue
  • Accommodation
  • Transport
  • Catering
  • Reception

• Social
  • Parties
  • Outings
  • Fun events, tourneys
  • Building an enthusiastic social team
  • Coordination with satellite parties & calendars
  • Additional fun activities

• Press & Media Coordination (At the event site/days).
  • Basic copy for press
  • Liaises with press/media correspondents
  • Deals with press inquiries and assignments
  • Conducts press conference

• Communications & Community Announcements (throughout).
  • Community announcements
  • Designs Website
  • Makes announcements & updates
  • Follow up on statistics during and after