Wikimania 2021/Scholarships/Wikimedia Community User Group Tanzania/Wikimania 2021 Pre-Conference in Tanzania

WIKIMANIA 2021 PRE-CONFERENCE IN TANZANIA

statusineligible
Wikimania 2021 Pre-Conference in Tanzania
Wikimania 2021 Pre-Conference in Tanzania will be a East Africa regional in-person gathering that will bring together Wikimedians from the East Africa region to increase awareness of what Wikimania is and the important topics that will be discussed during the Wikimania Conference in August 2021. Going in line with Wikimania 2021's theme which is 20 years of Wikipedia, the conference seeks to raise awareness and bring a common understanding of different global recommendations, initiatives, topics, discussions, ideas, steps and future plans that Wikimedia movement works on to ensure that ‘‘By 2030, Wikimedia will become the essential infrastructure of the ecosystem of free knowledge, and anyone who shares our vision will be able to join us’’
start date21 July 2021
start year2021
end date10th August
end year2021
budget (local currency)161,567,000
budget (USD)69,985
typeMulti countries (communities)
granteeJadnapacPaelmand
contact(s)• antonicmtavangu(_AT_)gmail.com• pmandele9@gmail.com

Project Plan

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Activities

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What Wikimedia movement affiliate do you represent?

  • Wikimedia Community User Group Tanzania and some other Wikimedia communities who are not eligible for funding but still would like to participate in some Wikimania related activities as indicated in this grant proposal.

What needs are you requesting funding for to support your community’s participation at Wikimania?

  • We will need several things to run a Wikimania 2021-Pre conference in Tanzania (in person event) as indicated and explained in the budget below.


Please provide a summary explaining the following:

  • how you will invite community members to apply for funding,
    • The email to all community representatives was sent explain the conference Idea and they was asked to provide their budgets that will cover their participation costs in both the pre-conference and the main Wikimania Conference in August 2021
  • the criteria you will use to determine eligibility, and
    • The criteria used was looking for the countries that has atleast a community of Wikipedia/Wikimedia projects contributors who would like to acquires more knowledge on Wikimania and other Wikimedia ongoing global conversations suchs as Regional hubs.
  • the processes or services you will use to distribute funds.
    • After we receive the funds in Tanzania, we will contact the communitiesrepresentatives on the best way we can send them their funds requested, this includes a variety of mechanisms such as mobile money transfers (eg. MPESA, TIGOPESA, AIRTEL MONEY), through Bank transfers or other means of sending money such as Western Union.

Outcomes

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Please provide a range or estimate for the number of participants the funding will support.

  • 36 Foreigners will receive flight and Accomodatio scholarship
  • 70 Will receive small hardware support (earphones) and
  • 30 Will be given local travel scholarship

Impact of the Project

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  1. Most of the African Wikimedians have never attended Wikimania Conference before, and some even don't know what Wikimania is because either they are newbies to Wikimedia activities or some have limited experience of what Wikimania is all about. Therefore; this conference will open minds of the participants on the significance of the global pre-conferences and how they can participate actively in various discussions that will be there.
  2. There are a lot of Global discussions going on within the Wikimedia movement (including discussions around Wikimedia 2030 ), but still most of the African Wikimedians aren't aware of that, and there is a lack of common understanding of those concepts for those few who have some idea/know about these topics. Therefore; this pre-conferencet will help to bridge the gender gaps among the newbies and volunteers who have knowledge about Wikimania and other global topics such as movement Charter, global council and Regional hubs.
  3. We don't have many platforms that bring us (African Wikimedians/ East African Wikimedians) together to discuss the topics that directly affect us within the Wikimedia Movement.Therefore; this pre-conference will be used as a platform for discussing Africa related topics/projects as well as global topics in relation to Africa contexts. This will help to lay down a good foundation for regional collaboration amongst East African (and the neighbouring) Wiki communities hence the good future for the Wikimedia Movement in East Africa/Africa
  4. In most cases African communities are lagging behind when it comes to active participation in global discussions about different topics within the Movement.Therefore; through this conference we hope the participation and understanding of the topics discussed during Wikimania in August will be increased and hence it helps the participants to be on the same page when it comes to what is going on Within the Wikimedia movement.

Budget

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How you will use the funds you are requesting? Please use the following categories for your expenses. Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!

PARTICIPATING COUNTRIES

S.NO COUNTRY STATUS EST. NUMBER OF PEOPLE
1. Uganda Confirmed to Attend 5
2. Kenya Confirmed to Attend 5
3. Rwanda Confirmed to Attend 5
4 Congo Confirmed to Attend 5
5 Burundi Confirmed to Attend 2
6 Somalia Confirmed to Attend 5
7 South Sudan Confirmed to Attend 5
8 South Africa Confirmed to Attend 1
9 Botswana Confirmed to Attend 2
10 Tanzania Confirmed to Attend 30
13 Nigeria Confirmed to Attend 1

BUDGETS

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BUDGET FOR WIKIMEDIA UGANDA

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  • Period: Wikimania Pre-conference in Tanzania (30 July - 2 August 2021) and Virtual Wikimania (13 August - 17 August 2021)
No. of People ITEM DESCRIPTION COST/ITEM NO.OF DAYS TOTAL COST

UGX

TOTAL COST

USD

Wikimania Pre - conference costs
5 Return Air tickets-Uganda Airlines 858,200 - 4,291,000 $1226
5 Airport transfers-Kampala to Entebbe (to and fro) 400,000 - 2,000,000 $572
5 Covid-19 Testing (to and fro) 500,000 - 2,500,000 $714
5 Covid-19 quarantine from Dar-es-salaam 750,000 7 5,250,000 $1500
5 Travel stipend (Per diem on travel days - Breakfast/lunch) 1,000,000 2 2,000,000 $572
3 Childcare support 100,000 3 300,000 $85
Subtotal $4669
Wikimania attendance costs
2 Data Packages 100,000 4 400000 $114
2 Childcare support 200,000 4 200,000 $57
2 Local Transport 60,000 4 240,000 $68
2 Meals 80,000 4 320,000 $91
Subtotal $330
Grand Total= UGX 17,496,500 $4,999

BUDGET FOR WIKIMEDIA KENYA

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NO. OF ITEMS ITEM DESCRIPTION COST PER Item (KSH) NO.OF DAYS TOTAL COST

KSH

TOTAL COST

USD

Data Packages 40,000 - $368
5 Return Air tickets-KQ 35,000 - 175,000 $1623
5 Airport transfers-In Nairobi 1500 - 7,500 $68
5 Covid Tests 8,000 40,000 $368
Childcare support 1000 - 15,000 $137
Video Editing Services 5,000 2 10,000 $92
Video & Editing - 30,000 15000 2 30,000 $275
Administrative Costs 15,000 $137
SUB TOTALS= KSH 332,500 $3,068

BUDGET FOR WIKIMEDIA RWANDA

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  • Proposed budget for Pre-Wikimania Summit in Tanzania by Wikimedia User Group Rwanda
Items Price per unit (USD) Quantity Total (USD) Comments
Pre-Summit
Flights fares 350 5 1750
Travel related costs(pre and post) 400 1 400
Covid test 60 5 300 Before departure
Post summit
Hotel fares + accomodation 120 5 600 48 hours quarantine
Covid test 60 5 300 Upon arrival
Venue 300 1 300
Internet 20 30 600
Transport 20 10 200
T-shirts 10 12 120
Food & Refreshments 25 15 375
unforeseen expenses 50 1 50
TOTAL 4,995

BUDGET FOR WIKIMEDIA BURUNDI

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Items Price per unit (USD) Quantity Total (USD) Comments
Trip cost for Gilbert and Ferdinand: 2 members from Burundi
Air transport: 508$ 2 1,026
Covid certificates: 60 2 120


Transport insurance

19 2 38
Taxi 20 2 40
Total 1,224$
Fees to attend the virtual Wikimania conference in August, 13th-17th
Flier/roll up for & visibility material 278
Hall rental: 50 5 days 250
Transport & refreshment: 6 x 15 members 5 days 450
Internet connection fees 10
Total


988$
Grand total: 2,212$ 1,224$ + 988$ = 2,212$

BUDGET FOR WIKIMEDIA CONGO

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Items Price per unit (USD) Quantity Total (USD) Comments


3 persons from Kisangani ($ 2,375)

Fly ticket Kisangani - Goma 570 2 1140
Bus Goma - Kigali: 15
Stay in Kigali (for visa purpose): 20 7 420
Visa fees 150
Bus Kigali - Dar-es-salama 150 3 450
Misc (go-pass, covid test, tenant lieu...)


200
2 person from Lubumbashi & Kinshasa ($ 1,700):
Fly ticket : 700 2 1,400
Visa fees: 50 2 100
Misc (go pass, tenant lieu...) 100 2 200
Total $ 4,075

BUDGET FOR WIKIMEDIA SOMALIA

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ITEM COST/ITEM SUBTOTAL (USD) commnet
Number of

participants

3
Ticket cost 950 950 ×3
Taxi to & from Airport 50 50×3
Visa costs 50 50×3
Covid19 test 50 50×3
Grand Total 3300 3300

BUDGET FOR WIKIMEDIA BOTSWANA

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Expenses of Botswana participants in Wikimania 2021 in Tanzania pre- conference

OTENG KOLOBETSO BUDGET BREAKDOWN AMOUNT (USD)
Return Flight ticket from Gaborone to Tanzania $436
Covid test $200
Taxi to and from airport (4 Trips) $100
TOTAL $736

BUDGET FOR WIKIPROJECTS REPRESENTATIVES (Wiki in Africa)

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Isla Haddow-Flood Candy Khohliwe Ceslause Ogbonnaya
Cape Town - Dar Es Salaam Gaberone - Dar Es Salaam Abuja - Dar Es Salaam
User:Islahaddow User:Shoodho User:Ceslause
Wiki In Africa Wiki Loves Women WikiAfrica Hour
Return Flight ticket $800.00 $435.00 $800.00
COVID test $60.00 $200.00 $100.00
Return flight COVID test on return $60.00 $100.00
Visa fee $50.00 / $50.00
Taxi to and from airports (4 Trips) $100.00 $80.00 $80.00
Total: $1,070.00 $715.00 $1,130.00
GRAND TOTATL 2915 USD

BUDGET FOR WIKIMEDIA SOUTH SUDAN

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South Sudan User Group
Entebbe - Dar Es Salaam
User: South Sudan Chapter
Wikimania pre conference Tanzania Total (5 Members)
Return Flight ticket $350 $1750
COVID test $100.00 $500
Return flight COVID test on return $100.00 $500.00
Visa fee $50.00 (TZ and UG) $500.00
Taxi to and from airports (4 Trips) $100.00 $500.00
Local transportation to Kampala $100.00 $500
Total: $4250

BUDGET FOR WIKIMEDIA TANZANIA

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No. OF PEOPLE ITEM DESCRIPTION COST/ITEM (USD) NO.OF DAYS TOTAL COST

(USD)

Post Wikimania 2021 costs (in person event)
30 Food, drinks ,snacks, refreshments 8/Person 2 480
30 Internet (data packages) - 150
Logistics - - 195
COVID 19 precautions resources 65
Stationeries (notebooks, pens, sticky notes,markers,charts) - - 60
Equipments hire (Projector, Camera, photography) 100/day 2 350
5 Childcare support 135/day 2 270
30 Local Transport (participants) 10/person 2 600
3 Administrative costs (operational costs) 150
Sub-total 2320
Wikimania attendance costs (online)
30 Data Packages 20/person 5 600
5 Childcare support 125/day 5 625
Translation services for a Wikimania session and related meta contents - 5 300
30 Small hardware expenses to support access (webcams, microphones, head/earphones) 150
30 food, beverage, meeting space/Refreshments/snacks/drinks 20/person 5 600
4 Administrative costs 200
Sub-total 2475
Grand Total= 4795USD

THE PRE-WIKIMANIA 2021 GENERAL BUDGET (HOST)

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ITEM NO. OF PEOPLE COST (USD)/ITEM NO.OF DAYS TOTAL COMMENTS
Accomodation (Breakfast Included,Lunch) 40 120/person 3 nights 9595
Conference Venue Cost (Plenary room set-up, Mid morning coffee/tea & Snacks, Lunch with one soft drink, Afternoon tea/coffee & snacks, Notepads & pens, 2 x 500ml Mineral water and mints, Flip chart & pens, Data Projector, Presentation Pointer,Wireless Internet, PA System, Dedicated Banqueting Supervisor) 70 30/delegate 3 6300
Airport pick up to Hotel (transport) 9 groups 15/group 135
Visa related costs (as indicated on each community budgets)
Flight Tickets -(as indicated on each community budgets)
COVID 19 tests (for foreingers) -(as indicated on each community budgets)
COVID 19 precautions (sanitizers, hand soaps, masks) 70 115
Video production support, photography 4 520 Taking photos,editing, uploading to Wikicommons
Stationery (banner, charts, pens, markers, ) 75
Logistics 6 250
Documentation (East Africa Team to document on meta) 3 200 600
Branding 70 650 (banner, customized T-shirt & Bags for conference participants and volunteers)
Small hardware expenses to support access (such as webcams, microphones, head/earphones) 70 510
Local Scholarship (Local transport for participants, on journey food) 30 1200 (20 from Dar es salaam, 10 from out of Dar es Salaam)
Booking and reservation of flights 1 950
EVENT DAYS (31ST JULY, 01ST AUGUST)
Lunch ( Buffet) for 3days 70 Hotel package 2
Tea/coffee Break 70 15 2 2100
Dinner for 3 days 30 20 2+1(dinner out) 1800 The third dinner (the 01st August Dinner will be out of the hotel)
Tour to Mbudya Island-social event (+1 dinner) 40 3 boats 1 trip 1000 Transport to and from conference
LOCAL ORGANIZING TEAM
Project Management/Adminstrative costs (food, meetups, perdiems,) 8 6 2800 Periodic meeting, Control, Executing, Refreshment, Logistics etc
Accomodation for LOC Atleast 5 3 2500 (staying at the hotel atleast 3 days before the event)
Communication and Internet for Team members 8 1 month 240
Administration costs/operational 300 for distributing funds for all communities and individuals
Contigency 3 3000 (covid, flight changes, unforeseen expenses)
GRAND TOTAL 34,640 USD

Summary-Total

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S.NO BUDGET CATEGORY TOTAL (USD)
1 BUDGET FOR WIKIMEDIA UGANDA 4,999
2 BUDGET FOR WIKIMEDIA KENYA 3,068
3 BUDGET FOR WIKIMEDIA RWANDA 4,995
4 BUDGET FOR WIKIMEDIA BURUNDI 2,212
5 BUDGET FOR WIKIMEDIA CONGO 4,075
6 BUDGET FOR WIKIMEDIA SOMALIA 3300
7 BUDGET FOR WIKIMEDIA BOTSWANA 736
8 BUDGET FOR WIKIPROJECTS REPRESENTATIVES (Wiki in Africa) 2915
9 BUDGET FOR WIKIMEDIA SOUTH SUDAN 4250
10 BUDGET FOR WIKIMEDIA TANZANIA 4795
11 THE PRE-WIKIMANIA 2021 GENERAL BUDGET (HOST 34,640
12 GRAND TOTAL 69,985

Completing your application

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'''Once you have completed the application, please do the following''':

  • Change the application status from <code>status=draft</code> to <code>status=proposed</code> in the <nowiki>{{Probox}}</nowiki> template.

*Contact '''communityevents@wikimedia.org''' and '''rapidgrants@wikimedia.org''' to confirm your submission, as well as to request any support around your application.

  • Done