Wikimania 2021/Scholarships/Wikimedia Community User Group Tanzania

statusFunded
Wikimania logo with text 2.svg
East Africa Wiki communities scholarship application to attend Wikimania 2021
There have been several discussions on strengthening the cooperation and collaboration among its member communities from the East Africa Region and the neighboring countries. Following the call for Wikimania scholarship for WMF affiliates, and following the permission/call for one affiliate to apply on behalf of other communities/individuals that aren’t eligible for the Wikimania scholarship for the year 2021, East Africa Wiki communities held several discussions on how they can participate in one of the historical virtual Wikimania ever. The decision was made among the East Africa Wiki communities that Wikimedia Community User Group Tanzania apply on behalf of the other communities, then the fund will be distributed to the individual communities based on the budget they submitted. Going in line with Wikimania 2021's theme which is 20 years of Wikipedia, this scholarship application seeks inclusion of the communities that might be left behind, hence to participate in this important global conference. Also the application is done for the purpose of increasing participation in global recommendations, topics, initiatives and conversations that affects large number of Wikimedians, that will help to create good environments for the ‘‘By 2030, Wikimedia will become the essential infrastructure of the ecosystem of free knowledge, and anyone who shares our vision will be able to join us’’ statement to come true.
start date23rd July
start year2021
end date31st August 30 September
end year2021
budget (local currency)39,484,600TZS
budget (USD)17105.10
typeMulti countries (Wiki communities)
granteeJadnapac
contact(s)• antonicmtavangu(_AT_)gmail.com• pmandele9@gmail.com

Project PlanEdit

ActivitiesEdit

What Wikimedia movement affiliate do you represent?

  • Wikimedia Community User Group Tanzania and some other Wikimedia communities from the East Africa Region and neighboring countries who are not eligible for Wikimania 2021 scholarship funding but still would like to participate in Wikimania global conference in August 2021.

What needs are you requesting funding for to support your community’s participation at Wikimania?

  • The needs vary, each community has its budget and the needs for the particular activities that are associated with attending Wikimania 2021. Please find the budgets below per each community with their respective needs.

Please provide a summary explaining the following:

  • how you will invite community members to apply for funding,
    • Discussions and communications via email and other channels (WhatsApp, Facebook and Telegram) was done to all community representatives and some members about Wikimedia Tanzania applying on behalf of those communities, as a response to that they send their budgets that are included in this scholarship application.
  • the criteria you will use to determine eligibility, and
    • The criteria used was looking for the countries that has at least a community of Wikipedia/Wikimedia projects contributors who would like to attend  Wikimania 2021 virtually.
  • the processes or services you will use to distribute funds.
    • After we receive the funds in Tanzania, we will contact the community's representatives and ask the best way we can send them their requested funds. There are several ways we can use to distribute the funds and it includes using  mobile money transfers (eg. MPESA, TIGOPESA, AIRTEL MONEY), through Bank transfers or other means of sending money such as Western Union. The method will vary depending on the convenient way each community will suggest to be used.

OutcomesEdit

Please provide a range or estimate for the number of participants the funding will support.

  • Communities funded
  • 70 Will receive what they need to attend Wikimania 2021 virtually
  • Some will have in person meetups

Impact of the ProjectEdit

  1. Facilitate the East Africa Wikimedians from communities that are not affiliates to attend Wikimania.
  2. Coordinate a debriefing for EA participants on what to expect during wikimania and how to engage best with the program to enhance participation considering these communities will be joining for the first time.
  3. Good inclusion of people hence it will help Wikimania to be fruitful due to the richness of many contributions from people coming from different backgrounds.
  4. It will create a rare opportunity to have so many people representing different geographica regions
  5. Will enable a good future for all communities to collaborate in different projects through networking during Wikimania.
  6. It will be a good way of celebrating 20 years of Wikipedia by having good diversity of Wikimedians

Budget

How you will use the funds you are requesting? Please use the following categories for your expenses. Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!

  • This budget for Wikimedia Community User Group Tanzania also applying for other Wiki communities from the East Africa Region and the neighboring countries. Those countries include the following:

LIST OF WIKI COMMUNITIES APPLYINGEdit

S.NO COUNTRY/COMMUNITY
1. Uganda
2. Kenya
3. Rwanda
4 Burundi
5 Somalia
6 South Sudan
7 Wiki in Africa
8 Botswana
9 Tanzania
10 Zambia
11 Ethiopia

BUDGETSEdit

BUDGET FOR WIKIMEDIA COMMUNITY USER GROUP UGANDAEdit

For Virtual Wikimania (13 August - 17 August 2021)

No. of People ITEM DESCRIPTION COST/ITEM NO.OF DAYS TOTAL COST

UGX

TOTAL COST

USD

10 Venue 100,000 4 1,000,000 $285
10 Data Packages 100,000 4 1,000,000 $285
10 Childcare support 100,000 4 1,000,000 $285
10 Local Transport 300,000 4 1,200,000 $342
10 Meals 400,000 4 1,600,000 $457
1 Unforeseen costs 580000 4 580000 $165
Total= UGX 6,366,500 $1819

BUDGET FOR WIKIMEDIA COMMUNITY IN KENYAEdit

NO. OF ITEMS ITEM DESCRIPTION COST PER Item (KSH) NO.OF DAYS TOTAL COST

KSH

TOTAL COST

USD

40 Data Packages 1,000 40,000 - $368
30 Childcare support 1000 - 30,000 $275
Video Production& Editing Services 60,000 - 60,000 $551
Administrative Costs 30,000 $275
                                                             SUB TOTALS=    KSH 160,000 $1469

BUDGET FOR WIKIMEDIA COMMUNITY IN RWANDAEdit

Items Price per unit

(USD)

Quantity Total (USD) Comments
Internet (pre-wikimania session) 10 30 300 We will use this to cover internet cost for pre-sessions meeting
Internet (wikimania sessions) 10 90 900 It will cover internet costs to attend 3 Wikimania sessions (each session costing $300)
T-shirts presents 10 35 350 T shirts will be given to some participants as gifts
Post-Wikimania debrief session 10 30 300 This session will be about debriefing and learnings to be used for the next plans
Child day care 100 1 100 For mothers under postpartum
Unforeseen expenses 50 1 50 It will cover unplanned expenses
TOTAL 2,000

BUDGET FOR WIKIMEDIA COMMUNITY IN BURUNDIEdit

Items Price per unit (USD) Quantity Total (USD) Comments

Flier/roll up & visibility materialEdit

278 1 278

Edit

12 15 180

Hall rental: 50$ x 5 daysEdit

250Edit

Transport & refreshmentEdit

9 15 5 days

675Edit

Internet connection feesEdit

50Edit

Unforeseen costsEdit

50Edit

Total 1483 USD

BUDGET FOR WIKIMEDIA COMMUNITY IN SOMALIAEdit

ITEM No of Pax SUBTOTAL (USD) COMMENTS
Data 3O $275
Childcare 20 $183
Administrative Costs $91
Grand Total $549

BUDGET FOR WIKIMEDIA COMMUNITY IN BOTSWANAEdit

Item   Unite

Price

Quantity Total(BWP) USD Description
1 Post event 2500 1 2500 224.51 Post event will host between 10- 15 venue
Data scholarships 500 20 10000 898.04 Data scholarship to be given to 15 applicants within our

community. (bundles)

4 Child Care Support 500 4 2000 179.61 Child care support for at least 4 applicants who require such

services

5 Microphone and 5 Webcam 350 10 3500 314.31 Microphone and webcam to support virtual events
Administrative charges 100 10 1000 89.80 Administrative or operational costs such as; cost for disbursing funds to community members, transportation for members to post event, other

operational expenses, etc.

15 Meals 133.33 15 2000 179.61 Meal for post event
Miscellaneous 1000 89.80
Total 22000 1975.68
GRAND TOTAL 1975.68 USD

BUDGET FOR WIKIMEDIA COMMUNITY IN SOUTH SUDANEdit

Item No of pax Total cost (USD)
Data 30 300
Childcare 20 200
Administrative Costs 150
Small hardwares (earphones , headphones) 20 150
Total 800

BUDGET FORWIKIMEDIA COMMUNITY IN ETHIOPIAEdit

BUDGET FORWIKIMEDIA COMMUNITY IN ETHIOPIA
Items Quantity Amount (USD) Comments
Number of participants 5 -
Venue 1 100 A small venue for the event
Small hardware rental 1 50 A simple basic webcam and Microphone and projector  that will be used in the hall
Data packages 1 100
Snacks and Lunch 1 280 Snacks and Lunch for 2 days for the participants
Transportation Expenses 1 75 Transportation Cost for participants to attend the event
Administrative and operational costs 1 80 To buy airtime for calling team members and also transport to move around
TOTAL: 685 USD

BUDGET FOR WIKIMEDIA COMMUNITY IN ZAMBIAEdit

ITEMS QUANTITY AMOUNT COMMENTS
Number of participants 8 -
Quiet space for watching Wikimania 1 150 We want to book a place which we can all watch, unlike sending data to people to watch at thier own time.
Small hardware support 1 200 A simple basic webcam and Microphone that will be used in the hall
Data packages 1 100 Since we will be in once we want to purchase the unlimted for eveyone to use
Child/family member care 1 50 One of our team members has to kids and she has to put them under day care srevices
Meetup after Wikimania activities 1 150 After the conference we want have an evalution and see what we have learnt and how we can apply it
Administrative and operational costs 1 50 To buy airtime for calling team members and also transport to move around
TOTAL: 700 USD

BUDGET FOR WIKI IN AFRICAEdit

Wiki in Africa budget for Wikimania (13th-17th August 2021)

ITEM COST/ITEM NO.ITEMS TOTAL COMMENTS
Workspace for Ceslause $10 40 hours $400
Workspace for Isla $15 40 hours $600
Workspace for Florence $20 40 hours $800
Bank transfer charges $50 2 $100
TOTAL 1900USD

BUDGET FOR WIKIMEDIA COMMUNITY USER GROUP TANZANIA (AFFILIATE APPLYING FOR OTHER COMMUNITIES)Edit

No. OF PEOPLE ITEM DESCRIPTION COST/ITEM (USD) NO.OF DAYS TOTAL COST

(USD)

COMMENTS
20 Food, drinks ,snacks, refreshments 8/Person 2 320 During Wikimania (opening day 13th August and closing day 17th August 2020)
40 Internet (data packages) @10 3 350 For participants to attend the virtual Wikimania for atleast 3 days
Logistics - - 195 Preparation of venue/place  for the Wikimania virtual conference
COVID 19 precautions resources 65
Stationeries (notebooks, pens, sticky notes,markers,charts, Wikimania Banner) - - 160
30 Small hardware expenses to support access (webcams, microphones, head/earphones)Equipments hire (earphones, Camera rent, projector hire, webcam) 350
15 Childcare support 2 300
20 Venue - 2 200 Venue cost- conducive for Virtual Wikimania conference
15 Post Wikimania simple  debrief meetup

(snacks, drinks, refreshments, documentation)

320
4 Video production and editing support 5 200
4 Administrative/operational costs to distribute funds to community members (transfer fees,

administrative costs/operational costs such as distributing funds to other communities, logistics, bank charges/mobile money charges/travel and documentation)

700
Translation services for a Wikimania session 5 350 Translation of Wikimania session  from English to Swahili Language for Swahili speakers in East Africa region
Contigency 200
Grand Total 3710 USD

SUMMARY-TOTALEdit

S.NO BUDGET CATEGORY TOTAL (USD)
1 BUDGET FOR WIKIMEDIA COMMUNITY USER GROUP UGANDA 1819
2 BUDGET FOR WIKIMEDIA COMMUNITY IN KENYA 1469
3 BUDGET FOR WIKIMEDIA COMMUNITY IN RWANDA 2000
4 BUDGET FOR WIKIMEDIA COMMUNITY IN BURUNDI 1483
5 BUDGET FOR WIKIMEDIA COMMUNITY IN ZAMBIA 700
6 BUDGET FOR WIKIMEDIA COMMUNITY IN SOMALIA 549
7 BUDGET FOR WIKIMEDIA COMMUNITY IN BOTSWANA 1975.68
8 BUDGET FOR WIKI IN AFRICA 1900
9 BUDGET FOR WIKIMEDIA COMMUNITY IN SOUTH SUDAN 800
10 BUDGET FOR WIKIMEDIA COMMUNITY IN ETHIOPIA 685
11 BUDGET FOR WIKIMEDIA COMMUNITY USER GROUP TANZANIA 3710
GRAND TOTAL 17090.68

Completing your applicationEdit

Once you have completed the application, please do the following:

  • Change the application status from status=draft to status=proposed in the {{Probox}} template.
  • Contact communityevents@wikimedia.org and rapidgrants@wikimedia.org to confirm your submission, as well as to request any support around your application.
    • This was done.