Wikimania 2016 bids/Esino Lario/Evaluation

Objective Activities Expected results Indicators
1. Yes check.svg Done Organizing a pleasant and affordable conference designed for 1'000 participants.
  • Yes check.svg Done Organization and general management of the event (Wikimania checklist).
  • Yes check.svg Done Providing support for visa, local transport, accommodation and meals.
  • Yes check.svg Done Programme (including leisures and activities for children).
  • Symbol wait.svg In progress… Independent evaluation team: 5 qualitative evaluations from 5 people; the group manages an online questionnaire and collects statistics related to the scholarships.
  • Added Added 700 participants. 1365 participants were registered.
  • Yes check.svg Done 80% of the feedback is positive from participants, volunteers and organizations involved.
    • Yes check.svg Done Expectation met (38,01%) or exceeded (43,13%) = 81,14%
    • Yes check.svg Done Overall rating of the conference: excellent (49,46%) and good (37,57%) = 87,03%
  • Yes check.svg Done Availability of scholarships.
    • Added Added We increased the number of scholarships thanks to the partial ones.
    • Added Added We made sure all expenses (including dinners) where included in the scholarships.
    • Added Added Wikimedia Foundation provided 88 full scholarships, 35 partial scholarships and 6 additional scholarships = 129.
    • Added Added A large number of scholarships (due to the costs of the event in Europe but also to the costs of accommodation and meals) were also provided by Wikimedia Italia, Wikimedia CH (including scholarships for the kiwix workshop organized in Esino Lario before Wikimania), Wikimedia Israel, Wikimedia Poland, Wikimedia UK, Wikimedia Deutschland, Wikimedia France. Wikimedia Italia and Wikimedia CH were specifically triggered to contribute in supporting the event with scholarships
  • Cost per participants.
  • Number of requests of scholarships, number of scholarships, number of donors supporting the scholarships.
  • Number of participants (registrations online and check-in at the conference). Comment: 1365 participants were registered.
  • Feedback from the participants (report of the online survey). The survey has not been yet uploaded by the Wikimedia Foundation team. Please also refer to the suggestion page on Wikimania 2016 website.
  • Feedback from the volunteers and organizations involved (report of the online survey). Not currently uploaded by the Wikimedia Foundation team.
  • Symbol wait.svg In progress… Feedback from 5 evaluators (qualitative <2 pages report).
  • Scholarships reports.
2. Yes check.svg Done Testing a new collaborative format for Wikimania.
  • Yes check.svg Done Enlarging the structure of Wikimania working team, with no separation between wikimedians and "the others".
  • Yes check.svg Done Involving wikimedians, people living in the territory, and people with specific expertise in the event planning and implementation.
  • Yes check.svg Done A site site-specific programme, designed specifically for the locations and the different available spaces. This is meant to associate each space with a different experience (a different way of collaborating).
  • Yes check.svg Done A user-centered programme, designed for the different interests/needs of Wikimania participants. At the moment the call for participation asks people what they want to present, it does not ask people what they want to attend (there are hints in the feedback pages of the different Wikimania).
  • New ideas collected during the conference.
  • Compared to other Wikimania, Wikimania Esino Lario is perceived as something developed in a more collaborative way, and people feel more engaged and targeted.
  • Documentation about the process used to design Wikimania: timeline.
  • Documentation of people involved in the project plan and implementation: timeline and team.
  • Feedback from the participants (online questionnaire).
  • Feedback from the volunteers and organizations involved (online questionnaire).
  • Feedback from 5 evaluators (qualitative <2 pages report).
  • The criteria to collect feedback will be...
3. Yes check.svg Done Develop a sustainable Wikimania, which generates a long-term impact on the territory where it is organized (scalable experience).
  • Yes check.svg Done Implementing a local fundraising focussed on territorial development and the improvement of existing structures (access and spaces for collaborative work and associations).
  • Yes check.svg Done Implementation of specific projects.
  • Yes check.svg Done Organization of a programme of events and meetings before Wikimania to present the WIkimedia projects, to support synergies with local GLAMs/data and to involve people in contributing.
  • Yes check.svg Done Upload and edit of content on the Wikimedia projects while developing Wikimania (Wikipedia, Wikimedia Commons, WikiVoyage in English and Italian).
  • Added Added Public Internet wifi in Esino Lario (centre).
  • Added Added Transformation of the former museum in a collaborative space and space for associations.
  • Added Added Improvement of the accessibility of the Sport hall/multifunctional space (access and security).
  • Added Added Improvement of the accessibility of the Primary school (access).
  • Yes check.svg Done In the preparation of Wikimania, people living in Esino Lario and in the territory of Lake Como (Lario), Valsassina and Ticino have acquired an improved knowledge of the Wikimedia projects.
  • Yes check.svg Done Increased number of content on the Wikimedia projects related to Esino Lario and the territory of Lake Como (Lario), Valsassina and Ticino.
  • Yes check.svg Done The structures improved for the conference are used after the conference.