Grants talk:Project/Rapid/Manouka/Notability Checkers workshop 2017

Hi Manouka. Thank you for this grant proposal and your efforts to organize the trainings. We have a few questions before we can move forward with approval:

1. Do you have an outline of what you will cover during the four sessions? Is the focus just on assessing notability or on good quality articles more broadly?
2. Have you gotten a sense of how many people are interested in participating in the trainings? If this project has been posted somewhere or discussed by your community, please add a link.
3. Can you provide a more detailed breakdown of the costs? For example, how many people will the travel/coordination cost? What does it include? Where will people be traveling from? What are the coordination costs? If people need to travel to attend, it may be better to have longer sessions and fewer days.

Thanks, Alex Wang (WMF) (talk) 21:54, 25 September 2017 (UTC)

Hello Alex Wang (WMF). For andswering to your questions:

1- Indeed, though the focus is primarily put on notability criteria, the scope of the training session expands beyond it and includes aspects that make good quality articles. In fact, they will be trained to discern whether an article should be created or not. For article found worthy to be created, they will learn what makes a good quality article and how to create one.  For existing notable articles that lack good sources, participants will learn how to find these sources and use them adequately to prove the notability. Below are some of the core points that will be included in the training session:

• Notability principle in depth
• What makes sources reliable and independent, and how to find them
• Finding a list of articles for an edit-a-thons and assessing it
• What makes good quality articles and how to create them
• Rescuing a notable article with strong sources

2- We have around 15 persons who are interested. Prior to proposing this project we made an oral survey of members regarding the fact that there were frequent deletions of articles related to Côte d’Ivoire because they did not comply with the notability criteria. In most cases, the UG had to conduct checkings to understand the situation and make recommendations. This important work was usually done by one person. These workshops therefore aim at building the capacity of other contributors to increase the capacities of the UG on this aspect.

During our meetings, this training will be announced. Learners will be invited and selected from regular members of the association, who obviously have already heard of the project. No call for candidates has been made at this time, as funding is awaited.

3- About the cost, it includes, transportation fees for workshop attendees from their home to the training room, as we expect 7 attendees at each workshop,  and workshop trainers' compensation, 2 trainers for each Workshop. The coordination fees is related to the coordination Staff. The coordination committee or staff will be made of 3 individuals, their role implies preparing the event, calling and reminding participants, preparing rooms, ordering and carrying snacks, monitoring and reporting the training outcomes, etc. We deemed necessary to provide them with a symbolic compensation, around $27USD per individual, covering partially transportation fees from their home to the training room, 1h30 in bus.

Thanks, Manouka

Hi Manouka. Thank you for the detailed responses. It would still be helpful for us to have a breakdown of the USD 1461,53 in travel/coordination costs. You gave some information in questions #3 above, but having a list of what this covers and how it sums to the amount listed will help us better understand the budget. Thanks, Alex Wang (WMF) (talk) 20:34, 3 October 2017 (UTC)

Hi Alex Wang (WMF),Please find in box of details of cost about Notobility checkers workshop 2017.

Details of cost of Notability Checkers workshop 2017

Expense type	Activity	Quantity	Unit cost	Total (FCFA)	Total USD        (547,370)	Notes
Communication / Marketing	Communication / Marketing
	Documents set	40	1 000	40 000,00	73,077	Printing training kit
	Total Communication / Marketing			40 000,00	73,077
	Snack
Snack	Snacks 1	4	16 500	66 000,00	120,577	Snacks  (coffee-breack) for 40 participants
	Snacks 2	4	45 000	180 000,00	328,845	Snacks and beverage for 40 participants
	Total Snack			246 000,00	449,422
Travel / Equipment / Human resources coordination	Travel / Equipment / Human resources coordination
	Trainers' training workshop	28	10 000	280 000,00	511,537	Transport allowance for workshop attendees
		8	30 000	240 000,00	438,460	Workshop trainers' compensation
	Coordination	4	5 000	20 000,00	36,538	Telephone credit
		4	10 000	40 000,00	73,077	Transport allowance for buying snacks and other things
		12	15 000	180 000,00	328,845	Transport allowance Staff of coordination
		4	10 000	40 000,00	73,077	Unexpected in organization of the workshop
	Travel / Equipment / Human resources coordination			800 000,00	1 461,534
	TOTAL BUDGET			1 086 00,00	1 984,033

Thanks, Manouka (talk) 13:39, 06 October 2017 (UTC)

Hi Manouka. Thank you for providing the additional budget details. We don't typically cover compensation for trainers time. Is the compensation going towards other expenses they may incur? Also, it looks like there are three individuals who are organizing the event, does this include trainers? Can you please provide user names for both organizers and trainers? Thanks, Alex Wang (WMF) (talk) 16:40, 10 October 2017 (UTC)

Hello Alex Wang (WMF), for trainers, compensation will be used for their transportation. 2 people for the staff: Manouka and Modjou and 2 trainers: African Hope and Zenman.

Thanks, Manouka 13:16, 11 October 2017 (UTC)

Hi Manouka. Sorry if I am still confused! Above you said that compensation for trainers will be just for transportation. However in the budget details above there is both $438 for "workshop trainers' compensation" as well as an additional $329 for "Transport allowance Staff of coordination". Please clarify. Thanks, Alex Wang (WMF) (talk) 23:19, 12 October 2017 (UTC)

Hello Alex Wang (WMF). Sorry If you are confused, as I said above, we have 2 people for the staff of Coordination. Each of them have $27, 40 for his transportation each meeting; and we will have 4 meetings. So it is (3 x 27,40) x 4 = $329 that represent the "Transport allowance Staff of coordination". Then for the Trainers we have 2 trainers and each of them will have $54,80 so it is (2x54,80) x 4 =$438. We separate the Trainers from people who have to prepare and coordinate the workshop including to buying things for snack, calling people or preparing the place for the workshop. Also the number of people concerning the staff was 3 in de budget but I correct it in 2 people. Thanks, Manouka 11:42, 16 October 2017 (UTC)

Notes on approval

Hi Manouka. Thank you for the clarification. We will go ahead and approve the grant. We would also like you to think of more impactful measures of success than just the number of participants. How will you know if the workshops have been a success? We would hope that the number of deleted articles goes down and an increase in the number of quality articles. Can you suggest the best way to track and measure this? Please also see our instructions for tracking expenses below.

IMPORTANT: Instructions for tracking your expenses

At the end of your project, you will be asked to provide an itemized list of all expenses for your project. This list of expenses should tally up to 100% of the grant funds you have received. In addition, you will be required to submit documentation (receipts, photo-documentation, etc) along with your itemized list. We recommend that you set up a system to collect documentation as you go because, for example, receipts are much easier to get the same day of the purchase rather than days, weeks or months later. We strongly recommend that you create a folder for everyone on your team to use, and then remind people regularly to submit records of their expenses as soon as possible, rather than waiting until the end.

Below is a list of some of the requirements we have for documentation. Please read through these guidelines and plan to follow them over the course of your project:

• If you purchase materials (for example: gifts, T-shirts, food, banners, etc), submit the following:
  • Receipts (required)
  • Photo-documentation of the materials
• If you have expenses related to hotels and restaurants, submit the following:
  • Receipts (required)
  • The names of all beneficiaries (for example, the names of everyone sharing the meal for a restaurant receipt)
• If you distribute cash to anyone (for example: stipends, cash prizes, etc), submit the following:
  • Print this form (or an equivalent) and document the amount of the stipend and the name of the recipient, then have the recipient write their signature confirming receipt.
• If you purchase data, even from a phone, a receipt should be accessible. Please make a point of collecting a receipt.

Best of luck! Alex Wang (WMF) (talk) 17:41, 16 October 2017 (UTC)

Hello Alex Wang (WMF), thank you for giving your Approval to the Grant of our project. We will follow your advice and your instructions for executing of our project, and reaching our aims. Manouka 13:30, 17 October 2017 (UTC)

Concrete goals

I suggest to have concrete goals for such efforts. If your goal is to train more users to be competent in notability standards, you need some exercise where their understanding of standards is checked with the community. The real notability test in most wikis is a deletion discussion, so a good goal could be "get 100 articles deleted on English/French Wikipedia". --Nemo 12:21, 12 November 2017 (UTC)