Grants talk:Project/Rapid/Emory University Art+Feminism Wikipedia Edit-a-thon

Application received

Hi, Jenniferjuniper, thank you for submitting this rapid grant request. We have received a high volume of requests, which may delay our review. We appreciate your patience and will respond to your request as soon as possible. In the meantime, here are a few questions and comments:

1. Could you please edit your budget to include categorical breakdowns? For example, how much do you anticipate spending on food? How much on printing? Do you foresee any other expenses? (i.e. social media promotion, supplies, swag)
2. Thank you for letting us know that you're being considered for funding from Art+Feminism. If A+F awards you funding, please let us know ASAP. If you receive funding from WMF and from A+F and have WMF money leftover you would have two options:
   • Return the unused funds to WMF.
   • Submit a request to reallocate those funds to another grant. You would not be able to automatically apply to the Women in Science edit-a-thon you are planning.

Please check this page for additional comments and questions as we review the application and please feel free to reach out to us with questions; we are here to help with a successful grant application! Best regards, LSmith (WMF) (talk) 23:14, 13 February 2019 (UTC)

Thank you!

LSmith (WMF): Thank you for your message. I've updated the application with estimates of cost for each item. On the topic of swag, does Wikimedia offer or sell items that we could give out to participants?

I've noted your instructions on receiving multiple grants and reallocating funds for our next event.

Jenniferjuniper (talk) 20:52, 14 February 2019 (UTC)

Not Funded

Hello Jenniferjuniper, thank you for responding to my colleague LSmith (WMF)'s questions regarding your budget breakdown. Unfortunately, we will not be able to support your grant request for the following reasons:

1. I see now in your budget that you have $200 for print advertising. That's quite high for a 15 person event. You could have less printed materials but put them in key places. I would also recommend working with key partners on campus such as the Department of Women's, Gender, and Sexuality Studies or Center for Women to get the word out to students. Mailing lists and Facebook groups can also be useful for such outreach.
2. $10 per person for food is also a big ask for a 15 person event. Organizers of such events normally buy pizza for their participants which usually comes to no more than $90.
3. Lastly, for future reference when applicants apply for our grants through a University they find that it takes much longer than expected to get the right permissions to receive funds. So it actually takes longer to get funds to conduct the activity. If the reimbursement process for Art+Feminism is easier I would highly recommend reducing your budget as I have recommended above and going through them.

Hope this is helpful and I sincerely look forward to working with you on a larger project such as the women in science editathon you mentioned in the spring. Best regards, WJifar (WMF) (talk) 02:14, 20 February 2019 (UTC)

Thank you for considering Emory University for funding

Hi, WJifar (WMF) – thank you for considering our event for the grant. I wanted to clarify a couple of things as well as ask some questions for future reference.

1. The print advertising I listed in the grant proposal is intended to attract anyone from outside of Emory who would be interested in attending our event. This would be something like a newspaper or magazine advertisement, which would cost. We are handling all on-campus fliers and the like ourselves. Since we have a Wikipedian in Residence, outreach to the public is one of our top goals for this event and will be going forward. We do post the event on the Emory website, however, there could be other, more wide-reaching ways to get the word out.
2. We may have well over 15 people in attendance. This has been the average in past years, but we're expanding our marketing efforts this year so there could be twice that. I'm just not sure. For future grant applications, how do you suggest I estimate the attendance? Should I aim high, and then return any funds I didn't use?
3. I am curious what other groups spend their money on if food usually amounts to less than $100. Could you give me some examples of other costs that would require a $500 or more grant? (Honest, actual question – our costs in the past have only been to cover food.) I'm imagining some might need space rental, money for printing fliers, and things like that, but is there anything else that can be covered by a grant that I might consider for future events (such as swag?)
4. Can you clarify what you mean by getting "the right permissions to receive funds?" I wasn't sure if you meant it's difficult for universities to get approval from Wikimedia or if you're referring to something else.
5. Does Wikimedia sell or otherwise offer swag (WMF pens, buttons, etc.) for event organizers to distribute at their events?

Thanks again and I will be in touch about future editathons and trainings at Emory.

Best, Jenniferjuniper (talk) 04:36, 20 February 2019 (UTC)