Grants talk:Project/MSIG/Wikimedia Community Kilimanjaro/Advancing Community Engagement in the Movement Strategy

Feedback for improvement

Hello @Justine Msechu Your application has been reviewed and you can find some feedback to enable the team to strengthen this plan.

Consider expanding on the project metrics. While the project outlines positive outcomes, please specify how you plan to measure success. For instance, what is your target for increased community engagement, or the number of new grant proposals submitted, or the percentage of community members you intend to reach through the awareness campaign will enhance the evaluation of the project's effectiveness.

It is important to provide more details regarding the project timelines. What activity milestones you have for for each month, especially within the mentorship and training sessions, will help in tracking progress and ensuring that activities are on schedule. Additionally, it's important to consider potential delays and outline contingency plans.

The application mentions involving experienced Wikimedians and Let's Connect Sharers in mentorship, but there's limited information on the individuals mentioned as the project team for this application. Please make sure that each member of the team that is expected to contribute on the project creates a user page.

Finally more clarity is needed regarding the project budget lines. Please use this template to expand on the budget. ([[1]])

Please respond to these messages on or before the 6th of December. Thank you YPam (WMF) (talk) 18:21, 1 December 2023 (UTC)

Hello @YPam (WMF),

Thank you for the valuable feedback and guidance. We appreciate the thorough review of our project plan. Here's how we plan to address each point:

1. Project Metrics Expansion:

Community Engagement:

Metrics Expansion:

We aim to achieve a 20% increase in engagement metrics across social media channels, measured by likes, shares, and comments. Additionally, we will target a 15% increase in active participation in online discussions related to Movement Strategy initiatives.

Evaluation:

Success will be measured by the depth of discussions and the number of actionable contributions to Movement Strategy initiatives. We plan to conduct post-campaign surveys to assess the quality of engagement.

Grant Proposals Submitted:

Metrics Expansion:

Our goal is to receive a minimum of 10 new grant proposals aligned with Movement Strategy goals. We will track the diversity of proposal topics to ensure representation across various interests within the community.

Evaluation:

We will evaluate proposals based on inattentiveness, feasibility, and alignment with the Movement Strategy. The aim is to encourage impactful projects that contribute to community growth.

Awareness Campaign Reach:

Metrics Expansion:

Our target is to reach at least 80% of the community members through the awareness campaign. We will utilize social media analytics to understand the demographic reach and engagement segments.

Evaluation:

We will gauge the community's understanding of Movement Strategy concepts through pre and post-campaign surveys. The success will be measured by the increase in awareness and comprehension.

2. Project Timelines Expansion:

Awareness Campaign:

Month 1: Identify key channels, create awareness materials, and set up feedback mechanisms.

Month 2: Launch the campaign across diverse channels, including social media, community forums, and newsletters.

Month 3: Analyze campaign data, gather feedback, and adjust strategies for continuous engagement.

Translations:

Month 1-2: Collaborate with experienced translators, prioritize high-impact documents, and engage the community for feedback.

Month 3: Conduct a final review, release translations, and gather feedback for further improvements.

Mentorship and Training:

Month 1: Set up communication channels for mentorship sign-ups, announce discussion topics, and create materials.

Month 2: Host skill development webinars, encourage peer learning, and conduct personalized mentorship sessions.

Month 3: Organize practical workshops, evaluate participant progress, and encourage ongoing collaboration.

3. Potential Delays and Contingency Plans Expansion:

Delay in Translation:

Maintain an open channel for community feedback, and involve additional translators to expedite the process if necessary.

Technical Issues in Online Tools:

Implement a tech support plan, offer alternative communication options, and provide clear instructions for troubleshooting.

Participant Availability for In-Person Activities:

Conduct surveys to identify suitable time slots, record sessions for those who cannot attend live, and ensure the availability of session materials online.

4. Project Team User Pages:

Each member of our project team, including  Hussein Mbaga, Abubakari Sixberth, Edward Jacobo, and Siwema Nikini, will create dedicated user pages as soon as possible.

5. Project Budget Clarification:

This is the link to the budget

This is the link to the [budget](https://docs.google.com/spreadsheets/d/11Z_i-vgWy7sT1hQsZVDup_Jkx0WBEqe8d_8w3hQLMxM/edit?usp=sharing).

We acknowledge the mistake in the budget for refreshments and request the following adjustments:

Original Budget Line: Meals: $4.4 * 50 * 7 = $1540

Adjusted Budget Line: Meals: $8 * 50 * 7 = $2800

Thank you for your continued support. We are eager to enhance our plan based on your valuable feedback.

Thank you for your time and support. We look forward to enhancing our plan based on your valuable feedback.

Best regards,

Justine Msechu. Justine Msechu (talk) 20:59, 6 December 2023 (UTC)

Also about project time line we are going to change the starting and ending of our program. Based on what we see, we expected our program will start on February 1, 2024 and end on June 30, 2024.

Thank you again,

Justine Msechu. Justine Msechu (talk) 21:06, 6 December 2023 (UTC)