Grants:Project/MSIG/Wikimedia Community Kilimanjaro/Advancing Community Engagement in the Movement Strategy

statusNot funded

Movement Strategy

Advancing Community Engagement in the Movement Strategy

Raising Awareness of the 2030 Movement Strategy Among Community Members of Wikimedia Community Kilimanjaro

targetMovement Strategy

start date1 November

start year2023

end date30 february

end year2024

budget (local currency)17345689

budget (USD)6951.4

grant typeplease specify whether this grant is for an individual, group, or organization

grantee• Justine Msechu

contact(s)• justinemsechu12@yahoo.com

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Applications are not required to be in English. Please complete the application in your preferred language.

Project Goal

What will be the outputs of your project and how will those outputs contribute to advancing a specific Movement Strategy Initiative

 The primary outputs of this project aim to foster awareness and active engagement with Movement Strategy initiatives within the Wikimedia Community Kilimanjaro. The project is designed to propel our community towards positive transformation, capitalizing on the involvement of new editors and groups eager to participate in the Movement Strategy. The following outputs are expected to contribute to these goals:

Heightened Awareness and Engagement: The project will successfully raise awareness among community members about the key tenets and objectives of the 2030 Movement Strategy. By ensuring that our members are well-informed and engaged, we will be actively advancing the Movement Strategy within our community.

Facilitated Change and Growth: Through the cultivation of a support group within the community, we will create a driving force for both social and digital transformation. This will result in improved outcomes for our community members, aligning with the Movement Strategy's focus on growth and development.

Enhanced Volunteer Retention and Engagement: By offering enriching experiences and tailored programs, the project will contribute to higher levels of volunteer retention and engagement. This directly aligns with the Movement Strategy's aim to empower and mobilize volunteers for sustained impact.

Empowered New Editors: The project's emphasis on motivation and support will assist in retaining new editors, helping them overcome challenges they might face. This support will be extended through one-on-one mentorship opportunities, both in person and online, promoting a nurturing environment for growth and learning.

Inclusive and Welcoming Community: An important aspect of the Movement Strategy is fostering inclusivity and creating welcoming spaces. By promoting an inclusive culture, the project will significantly improve the experience of community members, thus furthering the Strategy's objectives.

Network Strengthening: The cumulative impact of these outputs will result in the development of a stronger Wikimedia Community Kilimanjaro. A well-informed, engaged, and motivated community will undoubtedly contribute to the overall advancement of the Movement Strategy

What specific Movement Strategy Initiative does your project focus on and why? Please select one of the initiatives described here: Emphasis on Skills and Leadership Development Investment

 While this project encompasses various initiatives, its central focus lies on a pivotal undertaking: the strategic investment in Skills and Leadership Development.

Adopting a Global Approach for Local Skill Development: Data Gathering, Peer Matching, and Mentorship

The primary strategic endeavor of this project centers around a comprehensive initiative: the investment in Skills and Leadership Development through a global approach, encompassing data collection, peer collaboration, and mentorship.

This initiative has been chosen with careful consideration, as it aligns with our overarching goals of fostering a collaborative environment conducive to mutual learning, enhancing on-wiki engagement, expanding community outreach, evaluating Volunteer Motivations and Management strategies, encouraging Advocacy efforts, and fortifying Communication channels. Our aspiration is to cultivate a community of proficient individuals, equipped with advanced competencies and effective leadership skills. By elevating the level of expertise and leadership within our community, we are setting the foundation for sustained growth and development.

This focused investment serves multiple purposes. It establishes robust communication channels, facilitating interaction, collaboration, and mentorship among community members. The availability of comprehensible resources in our native language further enhances accessibility and ensures knowledge dissemination. Furthermore, aligning with other initiatives, educating our community members on codes of conduct contributes to maintaining a healthy and productive working atmosphere.

A significant outcome of this endeavor is the cultivation of capable leaders. By training a broader pool of individuals for leadership roles, we can mitigate burnout, ensuring our leaders are better equipped to support and guide our community. Moreover, this effort introduces community members to valuable Learning platforms such as Wikilearn and Let's Connect, promoting continuous growth and knowledge-sharing.

Project Background

When do you intend to begin this project and when will it be completed?: We planned starting by 1st November and complete it by Frebruary 2024

Where will your project activities be happening?: Kilimanjaro Tanzania
Are you collaborating with other communities or affiliates on this project? Please provide details of how partners intend to work together to achieve the project goal.: Building Leadership through Mentorship and Knowledge Transfer

Our strategy involves inviting experienced Wikimedians, Let's Connect Sharers, Coordinators from the Wikimedia communities around Tanzania, and members of the Wikimedia community Kilimanjaro for a comprehensive mentorship and knowledge-sharing endeavor. This initiative constitutes a substantial investment in leadership development.

To foster an environment of shared learning and growth, we will establish dedicated peer spaces for our community members. Additionally, Let's Connect Sharers will play a pivotal role in encouraging community members to actively participate in peer learning opportunities. This collaborative approach aims to nurture valuable skills within our community, propelling us towards enhanced proficiency and engagement.

What specific challenge will your project be aiming to solve? And what opportunities do you plan to take advantage of to solve the problem?: Addressing Challenges and Seizing Opportunities

The specific challenge our project aims to address is the need for a greater number of well-trained individuals who possess the skills required for sustainability. We also aim to empower community members with the essential abilities to collaborate effectively, communicate proficiently, and participate in decision-making and governance processes.

Within our community, a significant portion of members remains disengaged from vital discussions. This lack of involvement indicates that many are unaware of the opportunities that the Movement Strategy offers. Even if they possess awareness, they often lack the know-how to participate effectively. Discussions related to skills development and increasing awareness about the movement are paramount, yet these conversations have not sparked active engagement among a considerable segment of our community.

Educational and Engagement Approach

To address this challenge, our project's primary goal is to educate community members about Movement Strategy initiatives and to inspire them to seek their own Movement Strategy implementation grants. It's important to note that approximately 80% of our community members currently lack awareness about the MSIG grant and its application process.

Translation for Accessibility

To improve accessibility and understanding, we intend to translate the untranslated Movement Strategy pages into Swahili, our local language. This translation will make the content more approachable and comprehensible for all community members.

Anticipating Positive Outcomes

As a result of our efforts, we anticipate increased participation in Movement Strategy initiatives. This active involvement will not only extend to community members participating in Movement Strategy Processes but also contribute to digital and social transformation within our community.

Concrete Deliverables

By the project's conclusion, we anticipate that at least 4 individuals from our community will have submitted proposals for Movement Strategy implementation grants. This outcome will serve as a tangible testament to the success of our educational efforts and our commitment to fostering engaged, skilled, and proactive community members within the Wikimedia Community Kilimanjaro

Does this project aim to apply one of the examples shared in the call for grants and if so which one?: yes, Community engagement

Project Activities

What specific activities will be carried out during this project? Please describe the specific activities that will be carried out during this project.: Specific Project Activities

During this project, the following specific activities will be carried out to achieve our goals:

Awareness Campaign: We will initiate an awareness campaign well in advance of the programs to prepare community members. This will involve spreading information through various channels to build anticipation and interest.

ranslations: We will undertake the translation of key Movement Strategy documents and materials into Swahili, our local language. This will make the initiatives more accessible and comprehensible to community members, fostering deeper engagement.

Mentorship and Trainings: We will organize both online and in-person mentorship sessions, discussions, skill transfer, and peer learning activities. Over a period of three months, we plan to conduct a series of 7 physical training sessions and 3 online training sessions, each with a minimum of 50 participants. The training will cover essential aspects of the Wikimedia Movement and focus on Leadership skills investment.

 Month 1: Discussions on Movement Strategy Recommendations and Initiatives to enlighten community members on their significance and encourage involvement.
 
  Month 2: Emphasis on skills development and personal growth.
  
 Month 3: Practical skills transfer, including editing on Wiki spaces for new editors, project organization, and becoming effective knowledge sharers.

Who will be responsible for delivering on this project and what are their roles and responsibilities?: Project Leadership and Responsibilities

The project will be orchestrated by a dedicated team of individuals, each contributing their expertise to ensure its successful execution:

Justine Msechu: Project Leader - Justine will spearhead the project, assuming overall responsibility for its planning, coordination, and successful implementation. His role will involve aligning various aspects of the project, facilitating collaboration among team members, and ensuring the project's objectives are met.

Hussein Mbaga: Translation Coordinator - hussein's key responsibility is to oversee the translation of Movement Strategy pages that remain untranslated into Swahili, our local language. They will ensure that community members have access to the Strategy's content in a language they are comfortable with.

Abubakari Sixberth: Mentorship and Training Lead - With extensive experience as a seasoned Wikimedian, Abubakari Sixberth will take charge of the mentorship and training components of the project. Their role encompasses designing and delivering effective training sessions, mentorship programs, and discussions to enhance community members' skills and engagement.

Edward jacobo: Project Coordination Support - Edward jacobo will actively assist in coordinating various project activities, contributing to the seamless execution of tasks and ensuring that different elements of the project work harmoniously together.

Siwema Nikini: Community Update and Communication - Siwema Nikini will be responsible for keeping the community well-informed about the project's progress, outcomes, and the way forward. Their role involves updating community members through community talk pages, facilitating transparent communication, and maintaining engagement.

How do you intend to keep communities updated on the progress and outcomes of the project? Please add the names or usernames of these individuals responsible for updating the community

Keeping Communities Updated

We have devised several strategies to ensure the community is well-informed about the project's progress and outcomes:

Community Outreach Pages: We will use dedicated community outreach pages to share updates and developments, engaging community members with real-time information.

Survey Feedback: We will prepare a survey form to gather feedback from community members about their perceptions of the Movement Strategy and their learning experiences.

Announcements: We will announce the grant request during the planning phase and provide updates on the approval decision, if received.

Documentation on MetaWiki: A documentation page will be created on MetaWiki to chronicle the project's outcomes, ensuring transparency and accessibility to project information.

Community Updates Responsible Individual

Siwema Nikini will play a pivotal role in this aspect. They will distribute the translated documents to introduce the Movement Strategy and grant implementation to the community. Furthermore, Siwema Nikini will assume the responsibility of updating community members on the project's outcomes and providing guidance for the way forward. This dedicated approach to communication ensures that our community stays engaged and informed throughout the project's duration.

Additional information

If your activities include community discussions, what is your plan for ensuring that the conversations are productive? Provide a link to a Friendly Space Policy or UCoC that will be implemented to support these discussions.

The Wikimedia Foundation friendly space policy will be implemented during all the community discussions and The

Universal code of conduct We will invest in a welcoming environment for participants.

If your activities include the use of paid online tools, please describe what tools these are and how you intend to use them.: Our project will employ a few paid online tools to facilitate seamless and effective engagement:

Zoom Pro Package: We will subscribe to the Zoom Pro package to enhance our online meetings. This tool will enable us to conduct virtual discussions, training sessions, mentorship programs, and peer learning initiatives. The Zoom Pro package's advanced features will ensure a smooth and productive online collaboration among community members.

In-Person Meet-up Equipment: For our in-person meet-ups, we will invest in hiring a projector. This equipment will be essential for visually engaging presentations, workshops, and training sessions, ensuring that the knowledge transfer is effective and impactful.

Flyer Design for Communication: To enhance communication and outreach efforts, we will design informative and engaging flyers. These flyers will be instrumental in effectively conveying project updates, milestones, and important information to community members in a visually appealing manner.

Do your activities include the translation of materials, and if so, in what languages will the translation be done? Please include details of those responsible for making the translations.
Are there any other details you would like to share? Consider providing rationale, research or community discussion outputs, and any other similar information, that will give more context on your proposed project.: Our project will employ a few paid online tools to facilitate seamless and effective engagement:

Zoom Pro Package: We will subscribe to the Zoom Pro package to enhance our online meetings. This tool will enable us to conduct virtual discussions, training sessions, mentorship programs, and peer learning initiatives. The Zoom Pro package's advanced features will ensure a smooth and productive online collaboration among community members.

In-Person Meet-up Equipment: For our in-person meet-ups, we will invest in hiring a projector. This equipment will be essential for visually engaging presentations, workshops, and training sessions, ensuring that the knowledge transfer is effective and impactful.

Flyer Design for Communication: To enhance communication and outreach efforts, we will design informative and engaging flyers. These flyers will be instrumental in effectively conveying project updates, milestones, and important information to community members in a visually appealing manner. Through the strategic use of these paid online tools, we aim to facilitate comprehensive and dynamic project activities that cater to the diverse needs of the Wikimedia Community Kilimanjaro.

Do your activities include the translation of materials, and if so, in what languages will the translation be done? Please include details of those responsible for making the translations.: Yes ,we will be translating the untranslated movement strategy pages to Kiswahili language and

Hussein Mbaga will Coordinate the Translation of Materials to Enhance Accessibility

Indeed, our project includes a crucial translation component to make materials more accessible:

We will be translating the untranslated Movement Strategy pages into Kiswahili language. This translation endeavor aims to bridge language barriers and ensure that a wider range of community members can comprehend the Movement Strategy content effectively.

Translation Coordinator

Hussein Mbaga (User:hussein M Mmbaga): Hussein Mbaga will take on the role of coordinating the language translation efforts. Their expertise and commitment will be instrumental in ensuring accurate and coherent translations that convey the intended meaning to our community members. By including this translation initiative, we strive to foster inclusivity and engagement within the Wikimedia Community Kilimanjaro, making vital Movement Strategy information more accessible to all.

Outcomes

After your activities are complete, we would like to understand the draft implementation plan for your community. You will be required to prepare a document detailing this plan around a movement strategy initiative. This report can be prepared through Meta-wiki using the Share your results button on this page. The report can be prepared in your language, and is not required to be written in English.

In this report, you will be asked to:

Provide a link to the draft implementation plan document or Wikimedia page
Describe what activities supported the development of the plan
Describe how and where you have communicated your plan to relevant communities.
Report on how your funding was spent

Your draft implementation plan document should address the following questions clearly:

What movement strategy initiative or goal are you addressing?
What activities will you be doing to address that initiative?
What do you expect will happen as a result of your activities? How do those outcomes address the movement strategy initiative?
How will you measure or evaluate your activities? What tools or methods will you use to evaluate your activities?

To create a draft implementation plan, we recommend the use of a logic model, which will help you and your team think about goals, activities, outcomes, and other factors in an organized way. Please refer the following resources to develop a logic model:

Overview of logic models on Meta-wiki
Example logic models for reference for other movement activities (such as partnerships and edit-a-thons)
Blank logic model template on Google Drive

Please confirm below that you will be able to prepare a draft implementation plan document by the end of your grant:

...

Optionally, you are welcome to include other information you'd like to share around participation and representation in your activities. Please include any additional outcomes you would like to report on below:

Budget

How you will use the funds you are requesting? List bullet points for each expense. Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!

Research (time needed to review, perform analysis, or investigate any information needed to support implementation ideas or planning):$200
Facilitation (facilitation time including facilitator preparation, meeting facilitation time, and debriefing):$300
Documentation (document preparation time, time spent documenting of discussion, post-meeting work):$200
Translation (translation costs for briefs and global materials):$250
Coordination (coordinator work to manage or support multiple workflows to prepare for meeting):$250
Online tools or services

(subscription services for online meeting platforms, social media promotion):250

'Data (internet or mobile costs for organizers or participants to access or participate in activities):$300
Venue or space for meeting (costs of renting a physical meeting space):$108.8 *7 = $761.4
Transportation costs (costs of supporting organizers or participants to attend the meeting):$8* 50*7 =$2800
Meals (costs related to refreshments, lunches, or other meals during in-person activities):$4.4* 50*7 = $1540
Other:

$100

TOTAL AMOUNT REQUESTED USD:$6951.4

Completing your application

Once you have completed the application, please do the following:

Change the application status from status=draft to status=proposed in the {{Probox}} template.
Contact strategy2030 wikimedia.org to confirm your submission, as well as to request any support around your application.

Endorsements

An endorsement from community members (especially from outside your community) will be part of the considerations when reviewing your application. Community members are encouraged to endorse your project request here!

I strongly recommend the project because of the great impact it will have in the organisation to both the old & new editor Justine Msechu (talk)
Strong support This project will expose newbies to the movement charter policies, strategy and also help to build their overall wikimedia contribution knowledge. I fully endorse the project.Hussein m mmbaga (talk) 01:04, 24 August 2023 (UTC)
I highly recommended the project to be implimented since it will allow new editors to learn why they need to keep voluntiering on Wikipedia. Through this program, it will create a bound between experienced editor and new editor which will be a great positive impact for community growing and creation of experienced and motivated leader. Abubakari Sixberth (talk) 05:10, 24 August 2023 (UTC)