Grants talk:Programs/Wikimedia Community Fund/Rapid Fund/Wiki Loves Earth 2022 in Kazakhstan (ID: 21883444)

Comments from I JethroBT (WMF)

Hello Kaiyr, and thanks for your proposal supporting WLE in Kazkhstan. I will also note this is the first proposal we have received from Kazakhstan, and we are happy to support you and your community's goals to improve the coverage of natural sites in your country on Wikimedia projects. Here are my questions and comments:

1. Thank you for your preparatory work in building a campaign page, preparing relevant lists, and completing translations. This is excellent planning and will help support greater visibility and preparedness for your program!
2. The prize budget for this contest is very high relative to general prize budgets we award for larger movement campaigns and contests. It also high relative to the total number of expected participants (15) for this event. Please reduce the total prize budget to $300 USD (about 136,555 KZT).
3. The budget includes compensation needs for judges and tech consulting. How did you determine these amounts? (For example, what rates of compensation and numbers of hours were estimated). What are the main roles and responsibilities associated with these roles that they will be paid for? Are there any expenses associated with their role that this funding will cover?
4. Can you specify what tools you are referring to when describing the "general tool for WLE contest" in Question 18?

When you're able, please respond here on the talk page with your responses, and let me know if you need any clarification on these questions. With thanks, I JethroBT (WMF) (talk) 21:21, 22 June 2022 (UTC)

• Hello I JethroBT
• 2) These assumptions were extremely cautious, since the competition is held for the first time. But even in middle of competition we already has 1,378 uploaded images and over 115 Participants. So this trend can give us 2000 images and 130 participants. And when choosing up to 15 winners, it will be necessary for everyone to give out a clear prize, and 160 thousand tenge for 15 people is 10 thousand each, which cannot even be called a nominal prize. Now Kazakhstan is in 7th place among 37 participant countries.
• 3) Work of jury takes full month. During that month jury members will sort and evaluate photographs in 4 stages. First, they'll automatically sort out all files with low resolution and overlook it manually to find any good ones to ask authors to re-upload files in good resolution. During second stage they'll manually sort out all pictures with watermarks or on-picture notes as date, location or author's name. Also they'll sort out off-topic, blurred, distorted and other obviously low-quality pictures to form a long-list that'll be published before August 1. Then, during the 3rd stage, they will look over long-list again to sort out pictures with bad composition, slight technical issues and other ones that are good, but obviously not enough to win. After that, all remaining photographs will form a short-list that will be published before August, 10. In the next 10 days Jury will work on chosing up to 15 winning photographs.

During 3rd and 4th stages jury members will be required to attend up to 10 meetups online.

Tech consult will be working on providing and maintaining tools for jury work such as bot that will form galleries based on jury choice.

• 4) Tool for the Wiki Loves photo competitions https://wikiloves.toolforge.org/earth/2022--Kaiyr (talk) 16:17, 30 June 2022 (UTC)

@Kaiyr: Thanks for your helpful responses and clarifications around the roles for judges. We will be glad to support their work for the contest! While the amount of participants is substantially higher than expected, a 800+ USD prize budget for a single contest is still significantly higher than what we can reasonably provide through the Rapid Fund program. It is also unusual to see a contest arrangement with 15+ prize winners, so I would recommended reducing the number of winners or considering less costly prizes to provide to these winners. I am willing to fund the proposal with a prize budget of 500 USD (about 232,915 KZT) for the contest given these circumstances, which means the total funding will be 2582.26 USD (about 1,202,902 KZT).

Finally, in the future, please be sure to request funding before the start of the contest. We generally ask applicant to apply for funding before their grant-related activities begin, and also, we may not be able to guarantee funding for prize budgets or amounts you may have already published prior to receiving funding. Thanks, I JethroBT (WMF) (talk) 16:35, 5 July 2022 (UTC)

@Kaiyr: Also, while we are approving this for funding, our grant admin team has reached out to you via e-mail with some questions that are needed to process your grant. Please respond to them as quickly as possible. I JethroBT (WMF) (talk) 16:37, 5 July 2022 (UTC)