Grants:Simple/Applications/Wikimedia New York City/2021-2023

Application or grant stage: under review
Applicant or grantee: Wikimedia New York City
Amount requested: $150,710
Amount granted: $100,000
Funding period: 1 July 2021 - 30 June 2022 2023
Midpoint report due: Half YEAR + 15 days
Final report due: YEAR + 30 days

Application

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Background

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Annual Plan

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Budget Plan

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Staffing Plan

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Strategic plan

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  • The former 2018-2020 Strategic Plan continues in effect while the Board of Directors works with Barretto Consulting to develop the new plan.

Introduction

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Wikimedia New York City brings New York together to share in a richer and more representative free knowledge ecosystem. We draw from our knowledge, passion, partnerships, and flexibility to create community, educate users, and facilitate content contributions through programs and events.

Programs

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Chapter Membership and Community

This program area focuses on fostering community and connections among our members and Wikimedians through social gatherings and events. Whereas events like edit-a-thons play an important role in building community, their primary function is content development and participant training. Our community includes long-time editors, librarians, journalists, educators, activists, photographers, community organizers, students, retirees, developers, and artists, each of whom have their own motivations for engaging with Wikimedia projects broadly and the Wikimedia NYC community specifically. This program area focuses on those activities which take community as their primary purpose, like our monthly WikiWednesday Salon, annual Wiknic and Wikipedia Day celebrations, and participation in national and global events that connect our local members with the larger Wikimedia movement.

The last year has presented significant challenges to connecting Wikipedians in the New York area. Each of our programmatic focuses have shifted online, yielding new attendance from longtime Wikipedians, but also resulting in a reduced number of new and potential members. In the 2021-2022 grant period, Wikimedia NYC will experiment with a hybrid approach to its programming, provided meeting in person can be done safely. There will be challenges as the spaces previously used for WikiWednesday and our annual Wikipedia Day celebration are no longer available. However, this presents an opportunity to broaden our network and rethink our accessibility.

We will know we're successful when:

  • Wikimedia NYC hosts 10 WikiWednesdays in a year, evaluating attendance at in-person versus online events.
  • Wikimedia NYC expands its programmatic approach by hosting two community-focused events other than WikiWednesday.
  • Contingent upon hiring an ED, Wikimedia NYC will research member satisfaction. This could include an evaluation of the effectiveness of different programmatic approaches. Wikimedia NYC will then share local activities and lessons learned by sending two representatives to local and national Wikimedia events and/or contributing a Learning Pattern.

Outreach and Education

The outreach and education program area focuses on activities that promote and advance the work of the Chapter and its vision for open knowledge. We will activate the education of New Yorkers through trainings and workshops which provide them with the knowledge and skills to participate and share in a richer, more representative free knowledge ecosystem. Wikimedia New York City is incredibly fortunate to exist in such a diverse place as New York, and since its founding has been deeply committed to encouraging the participation and representation of the people, cultures, and communities which call it home. While most of our work takes place at a local scale, the spirit of representation and free knowledge outreach and education have led several projects which began here, like AfroCrowd, Art + Feminism, and the “Wiki Loves …” initiatives, to have a catalyzing, replicable, global impact. In the coming year, we will continue this work while also integrating discussions of the larger free culture movement into our programming.

We will know we are successful when:

  • Wikimedia NYC hosts 30 edit-a-thons in thematic areas that support knowledge equity
  • Wikimedia NYC hosts two events that educate New Yorkers on issues relevant to the larger free culture movement
  • Contingent upon hiring an Executive Director, Wikimedia NYC leads development of training materials and/or train-the-trainer resources

Partnerships

The partnerships program area provides support for programming and content contributions in collaboration with institutional partners. However, as a volunteer organization, Wikimedia NYC has been inconsistent in its support of existing partners, and has not had the capacity to foster new relationships in support of its mission and aims. Informed by over ten years of organizational experience and its current strategic planning process, the Wikimedia NYC Board of Directors aims to hire a full-time Executive Director, who will devote part of their time to supporting and fostering partnerships.

We will know we are successful when:

  • Contingent upon hiring the ED, Wikimedia NYC will focus on both defining what it means to be a partner of Wikimedia NYC and build capacity for mutually beneficial relationships.


Grant Metrics Reporting

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Required. Metrics, targets and results: grants metrics worksheet here.

Needs Request

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Optional. The Community Resources team would like understand the best way to support the success of your programs and organization in general. If you have any requests or needs you have related to your programs, organizational operations, or other needs below under the appropriate section, please describe them here. You may instead e-mail simple wikimedia.org to reach your program officer if you prefer.

Requests for operational support

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As Wikimedia NYC embarks on its first full-time hire, it would benefit from a consultation on best practices in managing a position serving a largely volunteer organization.

Final report

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Events hosted and supported

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Virtual Coney Island Meetup
July 14, 2021; online; 19 attendees
WikiWednesday
August 25, 2021; online; 13 attendees
Prospect Park photo contest
September 18 - October 31, 2021; asynchronous; 74 attendees
WikiWednesday Salon + Annual Members' Meeting
September 29, 2021; online; 16 attendees
Wiki Loves Monuments NY/NYC
October, 2021; asynchronous; 3 attendees
Latinx Art Wikipedia Edit-a-thon
October 6, 2021; online; ? attendees
Wiki-Pavilion Picnic NYC
October 10, 2021; in-person; 20 attendees
PCORI - Online Edit-a-thon on Urinary Incontinence - November 2021
October 25, 2021; online; 4 attendees
LGBTQ+ History and Culture at BMCC
October 27, 2021; online; 6 attendees
City Tech SF Symposium Edit-a-thon
December 6 -10, 2021; online; 7 attendees
WikiWednesday
December 15, 2021; online; 20 attendees
Birds of NYC photo Contest 2022
2022; asynchronous; 34 attendees
COVID-19 Pandemic in the United States Edit-a-thon / Translate-a-thon - 2022
January 29, 2022; online; 8 attendees
Wikipedia Day
January 30, 2022; in-person; 14 attendees
Met Afrofuturist Period Room
February, 2022; online; 19 attendees
Met Afrofuturist Period Room
February 5, 2022; online; ? attendees
WikiWednesday
February 23, 2022; online; 13 attendees
South Orange Seton Hall University ArtAndFeminism2022
March 07, 2022; in-person; 11 attendees
University of Virginia/rare disease March 2022
March 08, 2022; online; 1 attendees
NSF REU ILLC Translatathon 2022 with AfroCROWD
March 17, 2022; in-person; 5 attendees
Wiki Week at Queens College (4th annual edit-a-thon)
March 21 & 23, 2022; online; 13 attendees
WikiWednesday
March 23, 2022; online; 9 attendees
Wiki-Tent Brunch
March 27, 2022; in-person; 37 attendees
NYU Governing Online Communities
March 29, 2022; in-person; 27 attendees
Sarah Lawrence College Art and Feminism 2022
April 19, 2022; in-person; 9 attendees
Environment of NYC - Earth Day Edit-a-thon - 2022
April 22, 2022; hybrid; 11 attendees
Wiki-Picnic and WikiSeder
April 24, 2022; in-person; 29 attendees
WikiWednesday
April 27, 2022; online; 8 attendees
Afrofuturist Teen Advisory Council
April 28, 2022; asynchronous; 4 attendees
WikiGap_2022_-_Women,_Health_&_Environment_Wikipedia_Edit-a-thon
April 28, 2022; hybrid; ? attendees
PCORI - Online Edit-a-thon on Asthma - May 2022
May 10, 2022; online; 6 attendees
Hacknic NYC 2022
May 22, 2022; in-person; 29 attendees
WikiWednesday
May 25, 2022; online; 12 attendees
Environment of the Bronx - Editing Wikipedia for Beginners edit-a-thon @ NYBG
June 8, 2022; in-person; 16 attendees
WikiWednesday
June 22, 2022; online; 9 attendees
Bronx Wiknic
June 26, 2022; in-person; 13 attendees
Queens Wiknic
July 14, 2022; in-person; 16 attendees
WikiWednesday
July 27, 2022; online; 11 attendees
Wiki World's Fair
August 11-14, 2022; in-person; 68 attendees
WikiWednesday
August 24, 2022; online; 13 attendees
Depths of Wikipedia @ Brooklyn Creative League
August 25, 2022; in-person; 17 attendees
Annual Election/Members Meeting
September 28, 2022; online; 19 attendees
Post-Election Prospect Park Wiknic
October 2, 2022; in-person; 8 attendees
PCORI Annual Meeting Pre-Event October 2022
October 18, 2022; online; 4 attendees
WikiWednesday
October 26, 2022; online; 11 attendees
Wikidata Day in New York City
October 29, 2022; in-person; 32 attendees
WikiConference North America 2022 in NYC
November 11–13, 2022; in-person; 27 attendees
WikiWednesday
November 30, 2022; hybrid; 25 attendees
ICP_x_Art_and_Feminism_Wikipedia_Edit-a-Thon
December 3, 2022; in-person; ? attendees
WikiWednesday
December 28, 2022; hybrid; 25 attendees
Wikipedia Day 2023 - Wikipedia 22
January 15, 2023; in-person; 65 attendees
WikiWednesday Salon - February
February 15, 2023; hybrid; 27 attendees
Black Lunch Table Wikipedia Edit-a-Thon at Pratt University
February 24, 2023; in-person; 12 attendees
AfroCROWD Hip Hop Online Editathon Training, University at Albany
February 28, 2023; online; ? attendees
History of Nursing in Newark Rutgers University
March 7, 2023; in-person; 7 attendees
Wikimedia Foundation meet-up/WikiWeds
March 8, 2023; in-person; 25 attendees
Touro/physical therapy 2023
March 28, 2023; online; 30 attendees
Touro/physical therapy 2023 - 2
March 30, 2023; online; 22 attendees
WikiWednesday Salon - April
April 12, 2023; hybrid; 29 attendees
Earth Day and the Digital Environment - Beacon, NY
April 15, 2023; in-person; 5 attendees
Earth Day 2023 Translat-a-thon at LaGuardia Community College
April 19, 2023; online; 11 attendees
Earth Day 2023 Edit-a-thon Environment of Brooklyn with Sure We Can
April 22, 2023; hybrid; 17 attendees
Earth Day Wiknic NYC
April 23, 2023; in-person; 31 attendees
WikiWednesday Salon - May
May 17, 2023; hybrid; 21 attendees
WikiWednesday Salon - June
June 21, 2023; hybrid; 30 attendees

Program story

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Optional. Please tell or link to one program story that showcases your organization's achievements during the reporting period. This can be another meta page, a blog post or any other source that tells your program story.

Learning story

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Optional. Please link to one learning story that shows how your organization documents lessons learned and adapts its programs accordingly.

Programs Impact

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Chapter Membership and Community

From July 2021 to June 2023 (2-year period), WMNYC hosted 65 events, with 18 of them being WikiWednesdays. We almost met our goal of 10 WikiWednesdays in a year. We partially met our goal of evaluating attendance at in-person versus online events. Chapter members used the dashboard initially; however, due to increased requirements of hybrid events, the chapter no longer had the capacity to operate dashboards, with event organizers at WMNYC tracking attendance manually.

Wikimedia NYC hosted 7 specifically community-focused events other than WikiWeds (in particular, outdoor meetups to account for the then-ongoing Covid19 pandemic) over a two-year period.

Since WMNYC did not hire an ED during this period, the chapter did not have capacity to research member satisfaction.

Outreach and Education

WMNYC hosted 65 total events over the two years, with 40 being in the Outreach and Education program area or the Partnerships program area. (The latter kind of events served the purposes of outreach and education as well.) With most of these events having been edit-a-thons or having had a facilitated-editing component, the goal of hosting 30 edit-a-thons in thematic areas that support knowledge equity has been easily met.

Wikimedia NYC set a goal to support and promote the larger free culture movement with at least two events a year. The chapter exceeded that goal as many events focused on environmental issues, cultural heritage, and underrepresented communities, which all align with values central to the free culture movement. Over two years, the chapter hosted 11 events in support or related to the free culture movement.

Since WMNYC was unable to hire an Executive Director during this grant period, and therefore did not develop training materials and/or train-the-trainer resources.

Partnerships

Over the two years, WMNYC engaged in 31 co-host events with partners.

Spending update Final

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Please link to a detailed financial report for your spending during the grant period. This should be in the same format as your detailed budget from your Simple APG application.

Account Earth Alliance / Rockefeller Philanthropy Advisors WMF Simple APG WMF WikiConferece North America WMF Wiki World's Fair + Wiknics
5400 Misc Revenue -54.99
7500 Contract service expenses
7520 Accounting 10,886.13
7550 Program Consultant 9,600.00
7570 Professional fees - other 2,500.00 17,440.50
8100 Nonpersonnel expenses
8140 Postage & shipping 328.00
8150 Software & Hardware 1,106.96 163.36
8190 Internet and Web Subscriptions 5,161.18 196.95
8200 Facility expenses
8210 Venue Rental 16,480.52
8300 Travel & meetings expenses
8350 Meals 1,270.79 3,231.26 414.68 1,384.70
8400 Meetings & Events
8410 Event Meals 523.29
8420 Prizes 1,525.00
8450 Advertising/Promotional 500.00
8500 Other expenses
8520 Insurance - non-employee related 4,027.92
8530 Membership dues - organization 45.00
8540 Staff, Volunteer Training & Morale 829.68
8550 Bank & Merchant fees 121.03 40.00
8585 State Filing Fees 600.00
8590 Other Expenses 493.23
Total Expenses 1,215.80 56,636.29 18,388.41 2,574.69

Please include the total amount of Simple APG funds you spent during the grant period:

  • $56,636.29 USD/Local currency

Grant Metrics Reporting Final

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Metrics, targets and results: grants metrics worksheet here.