Grants:Project/Yorg/Wiki Loves Africa 2017/Timeline

This project is funded by a Project Grant

Timeline for Yorg

Timeline	Date
Launch of photo contest	01 10 2017
Close of photo contest	30 11 2017
Continental jury process	December 2017-January 2018
Integration events	January and February 2018
Announcement of winners	Around March 2018 (during WikiIndaba)
Exhibition	Wikimania Cape Town

Monthly updates

Please prepare a brief project update each month, in a format of your choice, to share progress and learnings with the community along the way. Submit the link below as you complete each update.

Month August - September

Teams encouraged to submit their plans
Local teams helped to get their money (and assistance with Rapid Grant teams to ask for a Rapid Grant)
Preparing the new website : http://www.wikilovesafrica.net
Creating all marketing material
Creating a press release in French and English; full rework of the media contact list and database
Setting up all related wiki pages on Commons
Social media strategy and soft launch on twitter and facebook
Communication on WMF and WM FR blogs
Crafting the photo essay approach and drafting guidelines.
Creating suggestion list for rare works based on Unesco listings. Talking to UG, Unesco and other professionals about the photo essays approach.
Creation and publication of the super cool launch video
Creation of the Facebook group for organisers. Invitations issued. Information provided to members.
Set up of site notice system.

Month October

Launch of photo contest.
Press release. Sending to our improved lists. Communicating on the contest on WikiInAfrica first newsletter (English and French)
Clean-up of collected photos (licensing rights, categories, description, photo-essay collections etc.)
Set up of reporting system for local teams
Set up of general financial reporting with Yorg
Social media management and general communication
Set up and testing welcome bot for participants
Rework and improvement of the social media strategy (mostly Facebook and Instagram)
WikiAfrica newsletter sent including feature article on Wiki Loves Africa

Month November

detailed report here : Grants:PEG/Yorg/Wiki_Loves_Africa_2017/Nov report

Month December

continue images review, clean-up, categorizing and use
communication on end of contest
Mid point report posted [1]

Month January

Finalize images review, clean-up, categorizing and use
Finalize categorizing photo-essais
set up jury and jury tools
work on generic leaflet

Month February

image selection
work on generic leaflet
prepare WikiIndaba

Month March

announcement of winners during WikiIndaba ! (DONE !)
photo/category/tool workshop during WikiIndaba (cancelled due to Asaf missing and program restructuring removing the slot to have the workshop)
work on generic leaflet (actually still not done...)
contact the winners
plan communication (blog post on WMF. Blog post on WM FR. Press release
beginning of work on final report (stats etc.)
collect event reports from teams
finalize collection of receipts from local teams
translation in French of http://www.wikilovesafrica.net

Notes : themes suggested in WikiIndaba

Religion
Transportation
Learning
Home and Family
Festivals/Celebrations
Community
Play
Change
Climate
Migrations
Peace and Love
Funerals
notes: 2019 is the year of indigenous languages

Month April

send gifts to winners and jury members
presence at Wiki Con
improvements on the website

Month May

Send newsletter
Report on best practices

Month June

Start final report
General leaflet expected
Prepare Wikimania exhibition

Month July

Wikimania exhibition
Final report

Is your final report due but you need more time?

Extension request

New end date

I'd like to ask for end of July to submit the final report.

Rationale

We will do a WLA photo exhibition at Wikimania, so final expenses are likely to get in early July. And it would be lovely to also add about the photo exhibition itself in the final report :)

I will start and get most of the final report ready in June but propose to finalize it just after Wikimania.

Thank you

Anthere (talk) 23:46, 8 June 2018 (UTC)