Grants:Project/NCTE/CCCC Wikipedia Initiative 2020-21/Timeline


Timeline for NCTE edit

Timeline Date
Hired a Wikimedian-in-Residence July 2020
Began offering a monthly Wikipedia for Field Experts workshop and weekly WiR office hours September 2020
Created WikiProject Writing October 2020
Added a monthly Getting Started with WikiProject Writing workshop to our weekly events rotation February 2021


Monthly updates edit

Please prepare a brief project update each month, in a format of your choice, to share progress and learnings with the community along the way. Submit the link below as you complete each update.

June 2020 edit

  • Our proposal for a new CCCC Wikipedia Initiative Committee was approved by the CCCC Executive Committee for a three-year term
  • All current members of the CCCC Wikipedia Initiative Task Force (one-year term) agreed to serve on the new CCCC Wikipedia Initiative Committee
  • Recruited additional members to serve on the CCCC Wikipedia Initiative Committee
  • Met with Dr. Vershawn Ashanti Young (Chair, CCCC) to discuss charges and member recommendations for the CCCC Wikipedia Initiative Committee
  • Met with Emily Kirkpatrick (Executive Director, NCTE) and her team to discuss this grant, their role as fiscal sponsor, and the hiring process for the Wikimedian-in-Residence
  • Met with Rosie Stephenson-Goodnight (Chair, Wikimedia Affiliations Committee) to seek advice on initiative planning and WiR hire
  • Developed and circulated the CCCC Wikipedia Initiative Wikimedian-in-Residence position announcement

July 2020 edit

  • Reviewed applications for CCCC Wikipedia Initiative Wikipedian-in-Residence position
  • Interviewed shortlist of finalists for the WiR position
  • Finalized hire of Jeffrey Keefer as WiR!
  • Developed CCCC Wikipedia Initiative Committee charges approved by Dr. Vershawn Ashanti Young (Chair, CCCC)
  • Invited new members and formed the new, expanded CCCC Wikipedia Initiative Committee!
  • Prepared onboarding materials for WiR

August 2020 edit

  • Melanie Kill and Jeffrey Keefer held biweekly planning meetings to work through CCCC Wikipedia Initiative goals, projects for the 2020-21 academic year, and WiR responsibilities.
  • Reviewed successful WikiProjects and drafted title, scope, and goals for a new WikiProject to focus on improving content related to CCCC member research areas with attention to content gaps and knowledge equity.
  • Scheduled weekly CCCCWI office hours for September and drafted materials for 5-10 minute how-tos to start each session (i.e., WikiBits).
  • Scheduled monthly CCCCWI Introduction to Editing workshops, intended to bridge the gaps between general editing workshops and the research and writing practices of professional scholars (including PhD students).
  • Created a new logo set for CCCCWI announcements and materials.
  • Reviewed websites of similar projects/organizations to begin planning and drafting content for the CCCC Wikipedia Initiative website.
  • Scheduled monthly meetings of the CCCC Wikipedia Initiative Committee for the Fall 2020 semester.
  • Produced a bio paragraph about Jeffrey for WiR hire announcement to CCCCWI-L, the listserv of the CCCC Wikipedia Initiative.
  • Sent out first monthly events announcement to CCCCWI-L, the listserv of the CCCC Wikipedia Initiative.

September 2020 edit

  • Developed and ran first monthly Intro to Editing Workshop for expert academic editors
  • Offered weekly Wikipedian-in-Residence office hours
  • Held check-in meetings 1-2 times a week between Melanie Kill and Jeffrey Keefer
  • Held September meeting of the CCCC Wikipedia Initiative Committee
  • Met with Marti Johnson (WMF grants program officer) to discuss challenges and changes to project plans

October 2020 edit

  • Created WikiProject Writing
  • Ran monthly Intro to Editing Workshop for expert academic editors
  • Drafted Intro to Editing and WikiProject Writing handbooks
  • Offered weekly Wikipedian-in-Residence office hours
  • Held check-in meetings 1-2 times a week between Melanie Kill and Jeffrey Keefer
  • Held October meeting of the CCCC Wikipedia Initiative Committee

November 2020 edit

  • Developed WikiProject Writing with a focus on tagging and assessing articles within our scope
  • Held November meeting of the CCCC Wikipedia Initiative Committee
  • Hired Savannah Cragin as new CCCC Wikipedian-in-Residence in a part-time capacity (10 hours/week)

December 2020 edit

  • Held an onboarding meeting, shared relevant materials, and set up Slack workspace with incoming WiR
  • Held weekly check-in meetings between Melanie Kill and Savannah Cragin
  • Held December meeting of the CCCC Wikipedia Initiative Committee
  • Research into developing the CollaborationKit modules onto WikiProject Writing
  • Created a WikiProject Writing guide for tagging & assessing articles
  • Added shortcuts, created a wikidata item, and added a tab header for WikiProject Writing
  • Began developing a draft of the CCCC Wikipedia Initiative website

January 2021 edit

  • Held weekly check-in meetings between Melanie Kill and Savannah Cragin
  • Held January meeting of the CCCC Wikipedia Initiative Committee
  • Prepared Wikipedia Editing for Field Experts Workshop and WiR-hosted office hours schedule
  • Created monthly blog posts and event descriptions for the CCCC Wikipedia Initiative website draft
  • Created the CCCC Wikipedia Initiative 2021 Editing Activity dashboard
  • Emailed an announcement for the Wikipedia Editing for Field Experts Workshop and WiR hosted office hours to the CCCCWI-L (initiative listserv)
  • Set up Eventbrite registration, event meetup page, and P&E dashboard for participants in the Wikipedia Editing for Field Experts workshop
  • Hosted the Wikipedia Editing for Field Experts Workshop

February 2021 edit

  • Shifted WiR position to a half-time capacity (20 hours/week)
  • Held weekly check-in meetings between Melanie Kill and Savannah Cragin
  • Held February meeting of the CCCC Wikipedia Initiative Committee
  • Drafted proposals for submission to NCTE/CCCC to establish an ongoing WiR position and a CCCC Wikipedia Scholar Award
  • Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in the Wikipedia Editing for Field Experts and Getting Started with WikiProject Writing workshops
  • Announced February programs and events to the CCCCWI-L, nextGEN (graduate student listserv), and WPA-L (flagship professional listserv)
  • Submitted Wikimedia Foundation Project Grant proposal for 2021-22 activities
  • Designed and published new page layouts and navigation structure for WikiProject Writing
  • Hosted the Wikipedia Editing for Field Experts and Getting Started with WikiProject Writing Workshop

March 2021 edit

  • Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
  • Held March meeting of the CCCC Wikipedia Initiative Committee
  • Continued outreach (e.g., email, meetings, collaboration on resource collection documents) to CCCC member groups and international academic professional associations
  • Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Announced March programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WPA-L (flagship professional listserv)
  • Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Submitted proposals to NCTE/CCCC to establish an ongoing WiR position and a CCCC Wikipedia Scholar Award
  • Created our first WP Writing content development spotlight “Centering BIPOC Women in Writing Studies”
  • Revised WP Writing article importance assessment criteria
  • Began research and drafting of WP Writing advice pages for academic biography articles and academic professional association articles
  • Interviewed a CCCCWI participant for March feature on our blog

April 2021 edit

  • Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
  • Held April meeting of the CCCC Wikipedia Initiative Committee
  • Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Announced April programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WPA-L (flagship professional listserv)
  • Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Created a five-question follow-up survey for workshop participants to gather feedback and measure impact
  • Expanded WikiProject Writing by adding the Hot Articles Bot, updating our importance assessment scale, linking additional help resources, and inviting past participants of our workshops via the WikiProject Writing welcome template
  • Hosted our WikiProject Writing monthly content development spotlight on “Rhetorics of Climate Change and Environmental Activism”
  • Expanded our community resource library with two new documents on Academic’s User Pages and Advice for Academics Using Talk Pages
  • Organized and drafted our summer-long spotlight for next month focused on group goal-oriented article collaboration
  • Mapped out a plan for the launch of a WikiProject Writing Twitter account
  • Started drafting a call for graduate student fellows for the CCCCWI 2021-22 Project Grant period

May 2021 edit

  • Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
  • Held May meeting of the CCCC Wikipedia Initiative Committee
  • Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Launched the “CCCCWI Coffeehouse” where participants can drop-in with questions biweekly in-between our monthly workshops
  • Announced May programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WPA-L (flagship professional listserv)
  • Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Published and publicized our WikiProject Writing monthly Summer-long Edit-a-thon
  • Created and published a WikiProject Writing style guide with citation style recommendations & advice manuals for academics
  • Revamped the WikiProject Writing web page with a new resources page, revised the assessment and open tasks page, created a navigation bar, and made technical/stylistic fixes
  • Met with EATAW members & provided advice manuals for distribution to interested members
  • Received approval from CCCC to create a CCCC Wikipedia Scholars award

June 2021 edit

  • Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
  • Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Held the “CCCCWI Coffeehouse” where participants can drop-in with questions biweekly in-between our monthly workshops
  • Announced June programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
  • Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Continued publicizing our WikiProject Writing monthly Summer-long Edit-a-thon
  • Launched the @WP_Writing Twitter account and begin distributing weekly content
  • Cleaned up categories and items on WikiProject Writing to clarify the scope and goals of content
  • Developed and distributed our call for the CCCC Wikipedia Initiative Graduate Fellowship Program
  • Created and submitted the Whiting Public Fellowship Engagement Proposal for funding to support the development of WikiProject Writing, which would enlist the support of James Hare as developer.
  • Submitted a lecture-based proposal for Wikimania 2021
  • Reworked workshop descriptions for greater inclusivity and to provide more opportunity for discussion about public scholarship on Wikipedia throughout

July 2021 edit

  • Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
  • Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Held the “CCCCWI Coffeehouse” where participants can drop-in with questions biweekly in-between our monthly workshops
  • Announced July programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
  • Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Continued publicizing our WikiProject Writing monthly Summer-long Edit-a-thon
  • Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
  • Cleaned up categories and items on WikiProject Writing to clarify the scope and goals of content
  • Interviewed a CCCC Wikipedia Initiative Committee member for a blog post to live on the CCCC Wikipedia Initiative website
  • Added barnstars to the WikiProject Writing template page
  • Started compiling onboarding literature for the CCCC Wikipedia Initiative Graduate Fellowship Program
  • Developed an evaluation rubric for CCCC Wikipedia Graduate Fellowship Review Committee members
  • Assembled advice and guides to support the contributions of the CCCC Global & Non-Western Rhetorics Standing Group
  • Extended the CCCC Wikipedia Initiative Graduate Fellowship Program proposal deadline to Monday, August 2, 2021
  • Revised the CCCC Wikipedia Initiative Coffeehouse for next month to be hosted via Twitch to feature live editing with WikiProject Writing topic focuses and conversation

August 2021 edit

  • Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
  • Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Held the “CCCCWI Coffeehouse” where participants can drop-in on Twitch for live editing and conversation biweekly in-between our monthly workshops
  • Announced August programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
  • Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Continued publicizing our WikiProject Writing monthly Summer-long Edit-a-thon
  • Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
  • Reviewed applications and selected five CCCC Wikipedia Graduate Fellows
  • Created and presented our presentation titled ‘Wikipedia and the Collaborative Humanities’ at Wikimania 2021
  • Updated the CCCC Wikipedia Initiative website
  • Developed pre-onboarding tasks and general information sent to CCCC Wikipedia Grad Fellows
  • Developed our September 2021 Spotlight on WikiProject Writing focused on creating ‘Five Foundational Figures and Fields’ towards knowledge equity goals
  • Hosted a meeting with the CCCC Global and Non-Western Rhetorics Standing Group focused on organizing their efforts to collaborate on a WikiProject Writing Spotlight

September 2021 edit

  • Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
  • Held the September CCCC Wikipedia Initiative committee meeting
  • Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Held the “CCCCWI Coffeehouse” where participants can drop-in on Twitch for live editing and conversation biweekly in-between our monthly workshops
  • Announced September programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
  • Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Published and publicized WikiProject Writing’s October Spotlight on ‘Five Major Figures and Fields’ within writing studies
  • Held office hours with CCCC member groups to facilitate collaborations for future WikiProject Writing Spotlights
  • Started to develop a funding proposal for a full-time Open Knowledge Coordinator position to submit to the CCCC Executive Council
  • Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
  • Onboarded CCCC Wikipedia Graduate Fellows and held project scoping meetings to better define individual project goals in relation to CCCC Wikipedia Initiative goals
  • Sent September Wikipedia and Wikidata tasks to CCCC Graduate Fellows to help inform the creation of a translation task force on WikiProject Writing
  • Created a Discord server for CCCC Wikipedia Graduate Fellows with the goal of eventually opening the space to all WikiProject Writing participants

October 2021 edit

  • Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
  • Held the October CCCC Wikipedia Initiative committee meeting
  • Held the October CCCC Wikipedia Graduate Fellowship meeting
  • Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Held the “CCCCWI Coffeehouse” where participants can drop-in on Twitch for live editing and conversation biweekly in-between our monthly workshops
  • Announced October programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
  • Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Published and publicized WikiProject Writing’s October Spotlight on ‘Defining Disability’ within writing studies
  • Held office hours with CCCC member groups and CCCC Wikipedia Graduate Fellows to facilitate collaborations for future WikiProject Writing Spotlights
  • Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
  • Created and distributed a structured google document for CCCC Wikipedia Graduate Fellows with individual and collective tasks to complete weekly and monthly
  • CCCC Wikipedia Graduate Fellows submitted a proposal for the 2022 Computers and Writing conference
  • Started planning for WikiProject Writing’s November content development spotlight

November 2021 edit

  • Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
  • Held the November CCCC Wikipedia Graduate Fellowship meeting
  • Set up Eventbrite registration, event meetup pages, and P&E dashboards for participants in our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Revised the “Wikipedia as public Scholarship” and “Getting Started with WikiProject Writing” workshops to be hosted on Discord
  • Held the “CCCCWI Coffeehouse” where participants can drop-in on Twitch for live editing and conversation biweekly in-between our monthly workshops
  • Announced November programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
  • Hosted our “Wikipedia as Public Scholarship” and “Getting Started with WikiProject Writing” workshops
  • Published and publicized WikiProject Writing’s November Spotlight on ‘Asian/Asian American Scholars & Scholarship’ within writing studies with Wikipedia Asian Month in mind
  • Held office hours with CCCC member groups and CCCC Wikipedia Graduate Fellows to facilitate collaborations for future WikiProject Writing Spotlights
  • Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
  • Developed a structure for WikiProject Writing’s translation task force in collaboration with the CCCC Wikipedia Graduate Fellows and the CCCC Wikipedian-in-residence
  • Looked into implementing the Content Translation tool to be implemented on WikiProject Writing’s translation task force as a way to easily publish and translate templates across language Wikipedias
  • Started drafting the WMF 2020-21 project grant final report
  • Started planning for WikiProject Writing’s December content development spotlight on ‘Global Scholars - Europe’

December 2021 edit

  • Held weekly check-in meetings between Melanie Kill (CCCCWI Director) and Savannah Cragin (CCCCWI WiR)
  • Held the December CCCC Wikipedia Graduate Fellowship meeting
  • Held the “CCCCWI Coffeehouse” where participants can drop-in on Twitch for live editing and conversation biweekly in-between our monthly workshops
  • Announced December programs and events to the CCCCWI-L (initiative listserv), nextGEN (graduate student listserv), and WRITINGSTUDIES-L (flagship professional listserv)
  • Published and publicized WikiProject Writing’s December Spotlight on ‘Global Scholars - Europe’
  • Held office hours with CCCC member groups and CCCC Wikipedia Graduate Fellows to facilitate collaborations for future WikiProject Writing Spotlights
  • Held a Wikidata Query meeting with a cohort of CCCC Wikipedia Graduate Fellows to assist in creating lists for the WikiProject Writing translation task force
  • Created weekly tweets (@WP_Writing) focused on engaging scholars with WikiProject Writing and promoting CCCC Wikipedia Initiative events and programs
  • Developed a final draft for WikiProject Writing’s translation task force in collaboration with the CCCC Wikipedia Graduate Fellows and the CCCC Wikipedian-in-residence to be implemented on WikiProject Writing in the spring
  • CCCC Wikipedia Graduate Fellows tested and developed instructions for use of the Content Translation Tool in German, Russian, Arabic, and English Wikipedias to be implemented in WikiProject Writing’s translation task force
  • Continued drafting the final report for our 2020-21 WMF project grant
  • Started planning for WikiProject Writing’s January content development spotlight on ‘Global Scholars - Latin America’


Is your final report due but you need more time?



Extension request edit

New end date edit

December 2021

Rationale edit

The approved grant allows for $40,000 to support a full-time Wikimedian-in-Residence at $4,000/month for 10 months from August 2020–May 2021. We have needed to restructure our Wikimedian-in-residence position from full-time to part-time (and included a two-month provisional period with lower salary and hours.) Given the reduced hours/pay rate, we will be underbudget by $16,000 at the end of the current grant period and would like to fund our current WiR at part-time through December 2021.

Approved edit

This request is approved. Your new project end date is December 31, 2021.

-Marti (WMF) (talk) 20:18, 4 March 2021 (UTC)

Noting here that your new final and expense reports are due January 30, 2022. Thank you! -- JTud (WMF), Grants Administrator (talk) 20:31, 4 March 2021 (UTC)

Extension request edit

New end date edit

We will submit our final report by Monday, February 7, 2022.

Rationale edit

We would greatly appreciate just one more week revise our final report in response to additional input from project advisors. Thank you!

@Drkill: Thanks for the request. Your extension request until February 7 is approved. I JethroBT (WMF) (talk) 23:06, 2 February 2022 (UTC)