Grants:Programs/Wikimedia Community Fund/PhilWiki Community Annual Plan 2023/Final Report

Final Learning Report

Report Status: Accepted

Due date: 30 July 2024

Funding program: Wikimedia Community Fund

Report type: Final

Application

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General information

This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.

• Name of Organization: Philippine Wikimedia Community Inc.
• Title of Proposal: PhilWiki Community Annual Plan 2023
• Amount awarded: 31856 USD, 1777820 PHP
• Amount spent: 1886558.34 PHP

Part 1 Understanding your work

1. Briefly describe how your proposed activities and strategies were implemented.

We implemented our programs and strategies by identifying our priorities, addressing skill gaps, focusing on achieving the objectives through cost-effective strategies, improving the organizational structure, cultivating the harmonious relationship with community members, and documenting the results and measuring our impact.

2. Were there any strategies or approaches that you felt were effective in achieving your goals?

We found our 5Ps strategy to be effective in achieving our goals. The activities aiming for a common and specific goal were put in one bucket regardless whether they overlap with another program. The advocacy and education programs were effective in raising the awareness about Wikimedia projects and our movement. The diversity and outreach programs were successful in increasing participation among new and existing community members. Partnership fits well with our GLAM program creating opportunities for collaboration with academic institutions and cultural heritage organizations. Addressing skills gaps, improving our internal processes, and having a good fiscal management have increased our capacity in pursuing the mission and vision of the organization.

3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?

We conduct two related activities with different audiences or participants in one occasion to address cost-effectiveness and sustainability. One good example of this is the WikiGap and EduWiki events wherein the activities were held in the same venue, one after the other. Another best practice that we do is building partnership with institutions which offer their resources and facilities, and with organizations which connect us to a broad network of volunteers.

4. Please describe how different communities participated and/or were informed about your work.

Through different community outreach activities and regular, annual and year-end meetings, as well as our dedicated Meta and social media channels, different communities were informed about our work. We were able to reach new audience through the advocacy and education programs by partnering with institutions and organizations in promoting our efforts in preserving our cultural heritage, and using Wikimedia as platform in the dissemination of free knowledge. New community members were immersed in different offline and online activities year-round, and in in-person meetings as we organize and implement our activities. Activities are documented and disseminated through our social media pages, and Meta.

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

• Upload Documents and Files

• Here is an additional field to type in URLs.

Wiki Loves Earth 2023 in the Philippines Photography Contest

https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Earth_2023_in_the_Philippines

Bikol WikiConference 2023 https://outreachdashboard.wmflabs.org/courses/Bikol_WikiConference_2023/Wikipedia_and_Education_Collaboration

Wiki Loves Monuments 2023 in the Philippines Photography Contest https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2023_in_the_Philippines

Wikipedia Asian Month 2023 https://outreachdashboard.wmflabs.org/courses/Bikol_Wikipedia_Community_and_PhilWiki_Community/Wikipedia_Asian_Month_2023_in_Bikol_Sentral_(November_2023)

WikiCommons PH Conference 2023 https://outreachdashboard.wmflabs.org/courses/PhilWiki_Community/WikiCommons_PH_Conference_(December_17,_2023)

Wiki Loves Food 2023 in the Philippines Photography Contest https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Food_2023_in_the_Philippines

Wiki Loves Food 2023 in the Philippines Editathon https://outreachdashboard.wmflabs.org/courses/PhilWiki_Community/Wiki_Loves_Food_Philippines_2023_Edit-a-thon_(December_1,_2023_to_January_15,_2024)

Wiki Loves Folklore 2024 in the Philippines Photography Contest https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Folklore_2024_in_the_Philippines

Feminism and Folklore Philippines 2024 Editathon https://bcl.wikipedia.org/wiki/Wikipedia:Wiki_Loves_Folklore_in_the_Philippines/Listahan

CBSUA Wiki Education https://outreachdashboard.wmflabs.org/courses/Central_Bicol_State_University_of_Agriculture/CBSUA_Wiki_Education_(October_25,_2023_-_June_21,_2024)

Wikisource Loves Manuscripts PH https://outreachdashboard.wmflabs.org/courses/PhilWiki_Community,_Bikol_Wikipedia_Community,_NCHMI/Wikisource_Loves_Manuscripts_PH_Training_Program_(June_7_-_June_30,_2024)

6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...

A. Bring in participants from underrepresented groups	Strongly agree
B. Create a more inclusive and connected culture in our community	Strongly agree
C. Develop content about underrepresented topics/groups	Strongly agree
D. Develop content from underrepresented perspectives	Strongly agree
E. Encourage the retention of editors	Strongly agree
F. Encourage the retention of organizers	Strongly agree
G. Increased participants' feelings of belonging and connection to the movement.	Strongly agree

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

N/A

Part 2: Your main learning

8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

We learned that since last year, our Annual Plan has been consistent with the strategic direction of Movement Strategy, centering on the goals of knowledge equity and knowledge as a service. Our strategy is simplified into 5Ps or Promotion - Participation - Partnership - Pursuit of Purpose. With this strategy, we were able to focus on our priorities and execute the programs according to the plan.

9. Did anything unexpected or surprising happen when implementing your activities?

We have collaborated with different institutions and organizations, new and old partners, in promoting the Wikimedia movement in varied approaches. Working with these partners gave a boost in our campaigns leading to a more sustainable collaboration.

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

We hope to continue our approach and focus on our priorities in the next years while refining the activities that bring an impactful result to the community as well as the Wikimedia projects. We are determined in cultivating the partnerships and relationships that have been created out of mutual trust, respect and aspirations. Among our priorities are GLAM-Wiki, WILMA and Wiki Education.

11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

Our community's first general support fund grant was 8 years in the making! We went through all sweat and blood in achieving our shared mission. We worked so hard and made sacrifices, opened opportunities for others and lost valuable time and energy, and that is all for the aspirations for an inclusive community. However, all these challenges did not deter us. From our learnings, we were able to get back on track with a clear vision for the community and the movement.

12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

• Upload Documents and Files

• Here is an additional field to type in URLs.

N/A

Part 3: Metrics

13a. Open and additional metrics data

Open Metrics

Open Metrics	Description	Target	Results	Comments	Methodology
new community members	recruit new contributors and volunteers from different sectors of the society thru personal encounters and different media platforms	50	62	11,Signed up for Regular Membership 1,Signed up with pending the requirements for regular membership 1,Membership from Bikol Wikipedia Community 1,Membership from CBSUA Wiki Club 2,Membership from CNHS Wiki Club 6, 5,Signed up for Community Membership 22,Membership from Wiki Club Minalabac excluding PhilWiki Community members 13Membership from CBSUA Wiki Club = 62	Note: adjusted target: 15 based on the approved budget
new articles on women	improve and increase articles about women and related topics	500	544	198, 346, = 544	Note: adjusted target: 150 based on the approved budget
women participants	women participation in activities, engagement of women from the academe	100	184	9, 5, 17, 25, 17, 20, 50, 18, 23, = 184	Note: adjusted target: 40 based on the approved budget
new articles on WikiProjects	improve and increase articles about Philippine related topics thru WikiProjects	1000	340	47, 41, 7, 3, 44, 29, 11, 11, 19, 114, = 340	Note: adjusted target: 300 based on the approved budget
new images	improve and increase images in Wiki Loves photography contests and photography walks	5000	2586	740,Images from Wiki Loves Earth 2023 in the Philippines Commons 133,Images from Wiki Loves Monuments 2023 in the Philippines Commons 243Images from Wiki Loves Food 2023 in the Philippines Commons, 20,GLAM Philippines at National Museum of Anthropology on Wikimedia Commons 27,GLAM Philippines at National Museum of Fine Arts on Wikimedia Commons 116,GLAM Philippines at National Museum of Natural History on Wikimedia Commons 423,Images from Wiki Loves Folklore 2024 in the Philippines Commons 34,GLAM Philippines at Museo Historico de Universidad de Santa Isabel 6,GLAM Philippines at Museo ni Jesse Robredo13, GLAM Philippines at University of Nueva Caceres Museum2, GLAM Philippines at National Archives of the Philippines, 829Images from Wiki Loves Earth 2024 in the Philippines Commons = 2,586	Note: adjusted target: 2,000 based on the approved budget

Additional Metrics

Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	active contributors	50	N/A	Deferred additional metrics	N/A
Number of organizers that continue to participate/retained after activities	project leads, organizers	20	N/A	Deferred additional metrics	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	partner academic and GLAM institutions, private and non-government organizations, government agencies	10	N/A	Deferred additional metrics	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	using a general event feedback survey (https://www.surveymonkey.com/mp/post-event-survey-questions/) target: satisfactory rating	4	N/A	Deferred additional metrics	N/A
Diversity of participants brought in by grantees	Philippines ethnolinguistic groups represented in the activities	5	N/A	Deferred additional metrics	N/A
Number of people reached through social media publications	total combined views of posts related to the activities	500000	N/A	Deferred additional metrics	N/A
Number of activities developed	activities	50	N/A	Deferred additional metrics	N/A
Number of volunteer hours	combined volunteer hours	300	N/A	Deferred additional metrics	N/A

13b. Additional core metrics data.

Core Metrics Summary

Core metrics	Description	Target	Results	Comments	Methodology
Number of participants	attendees, volunteers and participants	500	272	25, 38, 9, 14, 29, 48, 53, 21, 35 = 272	Note: adjusted target: 150 based on the approved budget
Number of editors	new editors	100	299	69, 2, 7,5, 5, 203, 8 = 299 (total no. of editors = 384)	Note: adjusted target: 40 based on the approved budget
Number of organizers	project leads, team members, organizers, and volunteers	50	30	5,Wiki Loves Food PH 2023 organizing team 1,Project lead, Celebration of the 437th founding anniversary of Ciudad de Nueva Caceres as part of the Advocacy Program 2,Volunteers/presenter and attendee at SIRANG Perspectives and Prospect: International Conference as part of the Advocacy Program 1, Volunteer/presenter during the CBSUA Wiki Education launch as part of the Education Program 1, 1,Project lead, Wiki Women Meet-up as part of the Diversity Program 1, Project lead, Seminar-workshop on writing a research paper entitled Wikipedia Unlocked: Navigating, Validating, and Citing Information for Practical Research 2 as part of the Education Program 5 2,Facilitators at Wiki Gap Campaign in the Philippines 11,Facilitators at WikiQuest: Journey through the World of Wikis = 30	Note: adjusted target: 25 based on the approved budget

Number of new content contributions per Wikimedia project

Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikipedia	articles improved and created in campaigns, and editing activities	1000	1692	392, 239, 173, 239, 407, 242 = 1,692	Note: adjusted target: 200 based on the approved budget
Wikimedia Commons	images and other media contributed thru different contests and campaigns	5000	1757	740, 133, 243, 20, 27, 116, 423, 34, 6,13, 2, = 1,757 (new) 209, 121, 26, 34, 2, 2, 7, 4, 8 = 413 (used in articles)	Note: adjusted target: 1,500 based on the approved budget
Wikisource	new pages improved and contributed thru campaigns, and editing activities	100	1003	5, 542, 94, 186, 133, 43, = 1,003	Note: adjusted target: 50 based on the approved budget
Incubator	articles improved and created in campaigns, and editing activities	100	50	1, 1, 61 = 63	Note: adjusted target: 50 based on the approved budget
Wiktionary	articles improved and created in campaigns, and editing activities	50	N/A	N/A	N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

No

15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.

N/A

16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

• Upload Documents and Files

• Here is an additional field to type in URLs.

N/A

Part 4: Organizational capacities & partnerships

17. Organizational Capacity

Organizational capacity dimension

A. Financial capacity and management	This capacity has grown but it should be further developed
B. Conflict management or transformation	This capacity has grown but it should be further developed
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)	This has grown over the last year, the capacity is high
D. Partnership building	This has grown over the last year, the capacity is high
E. Strategic planning	This has grown over the last year, the capacity is high
F. Program design, implementation, and management	This capacity has grown but it should be further developed
G. Scoping and testing new approaches, innovation	This capacity has grown but it should be further developed
H. Recruiting new contributors (volunteer)	This has grown over the last year, the capacity is high
I. Support and growth path for different types of contributors (volunteers)	This capacity has grown but it should be further developed
J. Governance	This has grown over the last year, the capacity is high
K. Communications, marketing, and social media	This capacity has grown but it should be further developed
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability	This capacity has grown but it should be further developed
M. On-wiki technical skills	This capacity has grown but it should be further developed
N. Accessing and using data	This capacity has grown but it should be further developed
O. Evaluating and learning from our work	This capacity has grown but it should be further developed
P. Communicating and sharing what we learn with our peers and other stakeholders	This has grown over the last year, the capacity is high
N/A
N/A

17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Formal training provided by a Wikimedia Movement organizing group (i.e., Affiliates, Grantees, Regional or Thematic Hub, etc.), Peer to peer learning with other community members in conferences/events, Using capacity building/training resources online from sources WITHIN the Wikimedia Movement

17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Lack of volunteer time to participate in capacity building/training, Barriers to access training because of connectivity or equipment, Lack of a need or interest in building these capacities

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?

We signed formal partnerships with the City Government of Naga; Central Bicol State University of Agriculture-Calabanga, and the Bikol Wikipedia Community; and the Nueva Caceres Heritage Movement Inc., and the Bikol Wikipedia Community.

19. Partnerships over the funding period.

Over the fund period...

A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)	Strongly agree
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups	Strongly agree
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups	Strongly agree

19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Board members’ outreach, Volunteers from our communities, Partners proactive interest

19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Difficulties specific to our context that hindered partnerships, Lack of staff to conduct outreach to new strategic partners, Lack of staff capacity to respond to partners interested in working with us

20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?

Trust is the foundation of any partnership. Signing papers is one thing, while pursuing a partnership is another thing which requires mutual respect, support, and understanding.

Part 5: Sense of belonging and collaboration

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?

It increased our sense of belonging significantly encouraging the community to remain true to its mission and vision.

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

23. If you would like to, please share why it has changed in this way.

N/A

24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

25. If you would like to, please share why it has changed in this way.

N/A

26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

Two organizations: the Nueva Caceres Heritage Movement, an organization of conservationists in the city of Naga which advocates the preservation of Spanish era-built heritage structures, and the Sumaro Bikolnon, an organization that promotes local culture, langue and intangible heritage, are our allies in raising awareness of the Wikimedia projects in the cultural sector.

https://diff.wikimedia.org/2023/12/14/heritage-conservationists-push-for-the-preservation-of-the-old-spanish-district-in-naga/

https://www.facebook.com/share/p/37kb5zt62qppHxw4/

Supporting Peer Learning and Collaboration

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members?

Yes

27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?

We presented at the ESEAP Conference held in Kota Kinabalu our initiatives in promotion Wikimedia in Education.

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

We do this rarely (less than twice a year)

29. How does your organization currently share mutual learning with other grantees?

We share our learnings through conferences, annual reports and communication channels including Meta-Wiki.

Part 6: Financial reporting and compliance

30. Please state the total amount spent in your local currency.

1886558.34

31. Local currency type

PHP

32. Please report the funds received and spending in the currency of your fund.

• Upload Documents, Templates, and Files.

• Philwiki UG - 2023-24 Financial report.pdf

• Report funds received and spent, if template not used.

https://docs.google.com/spreadsheets/d/1a1MV1gi-sxg_G7lqNF87ivOXxlzvGItnx_DGA_EP8k0/edit?usp=sharing

https://docs.google.com/spreadsheets/d/1j4mn-MtyTzhZr-YKzrOiHmhIMUOMXgpXIOGgKwCUpQc/edit?usp=sharing

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

N/A

34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

N/A

34b. What are you planning to do with the underspent funds?

N/A

34c. Please provide details of hope to spend these funds.

N/A

35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.

https://meta.wikimedia.org/wiki/PhilWiki_Community/Annual_Plan_2023/Report

https://meta.wikimedia.org/wiki/PhilWiki_Community/Reports/2023_Report#July https://meta.wikimedia.org/wiki/PhilWiki_Community/Reports/2024_Report

https://diff.wikimedia.org/2024/06/04/wikisource-editions-to-feature-dr-jose-rizals-works/ https://diff.wikimedia.org/2024/06/05/philwiki-community-turns-9/

https://meta.wikimedia.org/wiki/Education/News/May_2024/Central_Bicol_State_University_of_Agriculture_LitFest_features_translation_and_article_writing_on_Wikipedia https://meta.wikimedia.org/wiki/Education/News/February_2024/Wiki_Education_Philippines_promotes_OERs_utilization https://meta.wikimedia.org/wiki/Education/News/October_2023/CBSUA_Launches_Wiki_Education_in_Partnership_with_PhilWiki_Community_and_Bikol_Wikipedia_Community https://meta.wikimedia.org/wiki/Education/News/October_2023/PhilWiki_Community_promotes_language_preservation_and_cultural_heritage_advocacies_at_ADNU