Grants:Programs/Wikimedia Community Fund/Conference Fund/Wikimedia Youth Conference 2023
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Applicant details
edit- A. Are you applying as a(n)
Wikimedia Affiliate (chapter, thematic org., or user group)
- B. Full name of organization presenting the proposal.
Wikivibrance
- F. Do you have an account on a Wikimedia project?
Yes
- F1. Please provide your main Wikimedia Username.
TaronjaSatsuma
- F2. Please provide the Usernames of people related to this proposal.
Ptinphusmia James Moore200 CaliBen Douglaseru Mrb Rafi
- G. Are you legally registered?
Yes
If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.
Objectives and Strategy
edit- 1. Please state the title of your proposal.
Wikimedia Youth Conference 2023
- 2.1. When will the event begin? Please enter the event start date.
2023-09-07
- 2.2. When is the last day of your event?
2023-09-10
- 3.1. When will you begin preparing for your event?
2023-01-01T00:00:00Z
- 3.2. When will you expect to complete your last event payment?
2023-12-31T00:00:00Z
- 4. Where will this proposal be implemented? Where will the conference take place?
Spain
- 5. Is it a remote or in-person event?
In-person event
- 5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)
105
- 6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.
International
- 6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.
It's a global event, with people around the world participating.
- 7. If you would like, please share any websites or social media accounts that your group or organization has.
https://meta.wikimedia.org/wiki/The_WikiVibrance_Project
- 8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.
Yes
- 8.1. Please describe what platforms and your work with them.
Through our work and campaigns, we collaborate with communities in diverse regions to engage young wikimedians
We're in contact with several platforms, ans Wikivibrance works as a platform of our own.
- 9. Please describe the target participants for this event.
The target audience will be youth involved in the movement; youth members and leaders of communities; experienced wikimedians or communities who mentors or advocate for youth; and those who are passionate about youth matters. Outside of the movement, we hope to bring in youth representatives from youth movements, organisations, and other mission-aligned groups. For the purpose of the conference, youth will be selected as those aged 15-35 years old or 18-35 years old depending on the capacity to provide legal or relevant needs.
- 10. Please provide the link to the event's page if you already have one.
https://meta.wikimedia.org/wiki/Wikimedia_Youth_Conference_2023
The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.
- 11. How many people did you send the community engagement survey to?
400
- 11.1. When did you conduct the survey, and for how long?
The survey was launched for about a month between late december 2022 and January 2023
- 12. How many people responded to the survey?
138
- 13. What are the main objectives of the event?
Create a common space that brings together young wikimedians, people passionate about youth matters or supporting the journey of young people and those from communities mostly made of young people from diverse regions in the movement to discuss exciting ways young people would efficiently contribute to wikimedia projects.
Co-create solutions that build support systems to enable their enthusiastic participation and informatively use relevant feedback to design a plan of action in alignment with the 2030 movement strategy.
Leverage the conference to build strategic partnerships that will breed a youthful population for Wikimedia in Spain and possibly other wikimedia communities in the region.
- 14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?
We will engage in varying forms of discussions and brainstorming sessions with young people, people with experience in youth engagement, and youth mentors and other relevant groups to learn from their experience and gather inputs that will inform possible strategies fit for engaging wikimedia youth.
In addition, we will share and shape together our thoughts for a youth structure that will better organise the activities of youth as well as support strategies for increased participation. From our survey, respondents have demonstrated the need to engage youth voices in focus group-like discussions to share and participate in decision making that shapes youth presence and participation in the movement.
- 15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Content Gender gap, Age (regency) , Important Topics (topics considered to be of impact or important in the specific context)
- 15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).
WikiVibrance is a group dedicated to carving a path for young people in the movement understanding how important young people are to the success of the 2030 movement strategy. In a bid to increase youth participation and capacity, we have engaged wikimedia youth in various ways through annual campaigns such as International Youth Day, Africa Youth Day and European Youth Day, to contribute to a knowledge gap that speaks to youth-related topics on wikimedia projects. Through these campaigns, we have engaged about 900 youth and people supporting their journey across 17 communities, creating 6,143 articles, improving 22,168 articles, 22606 wikidata items and 3,661 commons uploads.
- 16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Other, Diversity
- 17. Will your work focus on involving participants from any underrepresented communities?
Age
- 18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?
Collaborating with mission-aligned organisations and youth movements is important for growing the youth population in the movement through recruiting new members, particularly for wikimedia communities with little youth presence; identifying mutual gaps to fill; sharing experience necessary for growth of both such parties; funding opportunities and building visibility for the work of young wikimedians.
- 19. What will you do to make sure participants continue to engage in your activities after the event?
Prior to now, we have annual campaigns such as the International Youth Day, Africa Youth Day and European Youth Day that engages young wikimedians through collaboration with communities in the movement. Our meta page is a clear demonstration of youth participation. During the conference, we would learn and co-create best ways to make these activities more fun for wikimedia youth. We would also share and adopt new people into the telegram, whatsapp and mailing list for those already engaging in our programs.
- 20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.
Increase the Sustainability of Our Movement, Coordinate Across Stakeholders, Invest in Skills and Leadership Development
Logistical Aspects
edit- 21. Do you have any proposed venue for the event?
La Marina - City of Alacant/Alicante.
We decided to choose La Marina in Alacant/Alicante, Land of Valencia, because of the significant in-kind support offer we received from Valencian Institute of Youth, which provides for entirely free accomodation for 90-100 conference participants.
- 22. Is the event venue and hotel accessible for people with physical disabilities?
Yes
- 23. How many scholarships would you like to offer?
The WikiVibrance as the organiser of the conference, would like to offer 80 scholarships that will be given with consideration for equal regional distribution. The figures may slightly change depending on the needs.
We will be welcoming local participants. We intend to consider equal regional representation in the scholarships. And this will be easily ascertained from the number of regions we will receive scholarship applications once a call is made. This is the easy part.
- 24. What expenses will the scholarship cover?
The scholarship includes costs for travelling, accommodation, social events, tests against COVID-19, as well as feeding during the conference.
- 25. How will scholarship recipients be selected?
Recipients will be selected with consideration for age, equitable representation across groups and countries, gender, experience and involvement in youth related topics and in the wikimedia movement,and willingness to contribute value to the conference.
We'll create a detailed list of criteria for scholarship awardee selection together with the conference team and make it public on meta for the sake of transparency. Our documents will include criteria, possible score distribution, sample answers and sample evaluation of those answers depending on the criteria and some guidance to answer the scholarship application form.
- 26. In which ways can Wikimedia Foundation staff support your event onsite?
We seek support in outreach and communication efforts, to help assure broad international representation at the event, being the first Wikimedia Youth Conference. We also seek support (to lead sessions) about youth policies and agenda. We would appreciate a travel insurance letter and support letter to aid the travel of selected participants and also welcome other ideas about WMF involvement.
- 26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.
We would like to have about 5 WMF staff from varying departments that work on Policy, Movement strategy, Movement charter, leadership development, research and communications.
WMF Movement Strategy and Governance (MSG) team, as the youth development of the movement is very crucial for the movement strategy and youth needs should be reflected on crucial movement documents like UCOC or the Charter.
WMF Research team, as we intend to include professional and academic researchers in the youth advocacy process of the movement and collect crucial insights through research collaborations.
WMF Community Development team, as the community development team has a lot to contribute and has the knowledge and the skill set to help us in the youth development of the movement.
We hope to learn from WMF staff from departments that are community-faced, to share knowledge around their learnings or research about youth participation/engagement in the movement, some of the ways youth have been reflected or would like to be reflected in strategic documents or programs such as movement charter, UCOC, and community development or even how the Foundation communication efforts strategically targets young people in the movement. We will love to learn about relevant objectives that will be useful for us to plug in to the work we are doing, and the kind of support we could seek or get working on youth related matters in the movement. Beyond this, we would really love to have WMF staff from community programs particularly those with a focus on Wikisource to share their knowledge about the project, some of the work done and skills needed to contribute.
- 27. Please outline the roles and responsibilities of the organizing team for the conference.
Grant Writing and Submission - Francesc Fort, Euphemia Uwandu, James Popoola, & Bhuvana Meenakshi
Grant Review - Eben Mlay, Mrb Rafi
Budget - Francesc Fort, Ferdinando Traversa
Organizing Committee (logistics and Programming) - Francesc Fort, Douglas Ssebaggala, Euphemia Uwandu, Eben Mlay, James Popoola, Mrb Rafi, Marc Salomon, Winnie Kabinte
Wikimedia Foundation Liaison - Francesc Fort, Euphemia Uwandu & Winnie Kabinte
Scholarships - Eben Mlay, James Moore, Mrb Rafi
Volunteer Coordinators -
Other team members - Bhuvana Meenakshi, Ferdinando Traversa, Maxwell Baganim
Advisors/Mentors - Gnangarra Lake, Sherry Antoine, Zana Strkovska, WisCom
- 28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?
Yes
- 28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.
- Wikimedia Spain*: Although Wikimedia Spain will not be our fiscal sponsor due to their staff capacity, they are going to be working with the conference COT to support the design of the conference program. They would also act as the onground representative to sign any relevant documents in the case of local partnerships like the Valencia Institute of Youth who we have confirmed in-kind support in the form of accommodation for the conference. In addition, they would also support local contacts for conference participation and other minor logistics where their staff capacity permits.
- WikiVibrance*: WikiVibrance will be the main driver of the conference from constituting a COT, Subcommittees, Scholarship criteria & selection process, liaising with different stakeholders/partners, logistics, program design, onground conference activities to communications around the conference.
- Kiwix*: Kiwix will be responsible for receiving, disbursing and managing the conference funds.
- 29. What kind of risks do you anticipate and how would you mitigate these?
Volunteer Support: We foresee difficulty in having the desired number of volunteer community members to support the conference organising. We would work with a pool of young Wikimedians who have shown interest in support. There are also experienced conference organisers who will work with the WikiVibrance core team.
Youth Safety/Legal Guardian: We might have wikimedia youth participants from the age of 13 years who might need legal guardian permission to attend as required in the country or region. We are adopting measures to ensure safety and compliance to any policy including the Wikimedia Foundation youth safety policy.
This will depend on where the capacity to do this is available. We hope to get WMF support and recommendations on this. We hope to explore the possibility of a community leader overseeing a youth group to act in this role where possible.
Financial Risks: We envisage this due to factors such as changes in prices such as accommodation, travel, documentation and others from the time of application, approval and conference time. Other factors could also be in exchange rates and cost overrun. We have a contingency budget and a 10% increase budget to the travel tickets for participants.
Language Differences: We might have cases where youth participants are not proficient in English language. We might select participants fluent in English while learning how to provide other language support in future conferences.
Visa Requirements: We might have cases where participants from certain regions find it difficult to secure visas for the conference. We will work with a professional in the immigration service or travel agency to support the visa application process.
- 30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.
Learning, Sharing, and Evaluation
edit- 31. What do you hope to learn from your work organising this conference?
We would love to understand the diversity of participants we were able to pull to the conference in terms of age, geography, language, gender, educational qualification and subject knowledge among others. In addition are the existing ways young people are engaged in their different communities, the particular activities they find useful and why. Aside from this, it would be important to identify youth concerns and three immediate key focus areas for addressing them. Lastly, we would love to garner consensus on what the youth definition in the movement should look like.
- 32. Main open metrics
| Main Open Metrics | Description | Target |
|---|---|---|
| Diversity of participants | Conference attendees in terms of age, geography, language, gender, educational qualification and subject knowledge among others. | N/A |
| Youth engagement | Existing ways young people are engaged in their different communities, the particular activities they find useful and why. | N/A |
| Youth concerns | Challenges and three immediate key focus areas for addressing them. | N/A |
| Youth Definition | Consensus on what the youth definition in the movement should look like. | N/A |
| N/A | N/A | N/A |
Financial Proposal
edit- 33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.
141388.82
- 34. Select your local currency.
EUR
- 35. What is this amount in US dollars to the best of your knowledge?
151545.39
- 36. Please upload your budget for this proposal or indicate the link to it.
https://docs.google.com/spreadsheets/d/1frG8aLlktcb2OCRBy54KZrFgk8jj342t-AOcrzDtgn8/edit#gid=0
- 37. Do you expect to receive funding for this conference from other organizations to support your work?
No
- 37.1. If yes, what kind of resources are you expecting to get?
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
- Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s):
Endorsements and Feedback
editPlease add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).