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Grants:PEG/Wikimedia TN User Group/Wiki-Arabia-2015/Report

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Report accepted
This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.
WikiArabia Logo

Project status

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Did you comply with the requirements specified by WMF in the grant agreement?
YES
Is your project completed?
YES

Activities and lessons learned

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Activities

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Wikiarabia was a 3 day conference held in Monastir Tunisia at the Regency Hotel Monastir. It was a gathering of Arabic Wikimedians and other open knowledge volunteers who are aligned to the Wikimedia mission.

 
WikiArabia2015 Programme

Day 0 Social Events

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Social events

Day 1

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Day 1 of the Conference consisted of presentation about:

Day 2

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Day 3

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Lessons learned

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What worked well?
  • The organisation is good and appreciated by all the particpants
  • The program is rich and diversified
What didn't work?
  • Missed 3 speakers due to visa
  • Not all the presentations are filmed
What would you do differently if you planned a similar project?
  • Training sessions on specific skills (especially bots)
  • More effort on local media to have them during the conference

Outcomes and impact

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Outcomes

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Provide the original project goal here.
  • Have at least 50 attendees
  • Fund the attendance of 35 participants from across the Arab world (excluding Tunisia) through scholarships, with a priority given to the established/planned Usergroups and active Wikipedians
  • Encourage the participation (through part-funding) of 15 Tunisian-based Wikipedians, mission aligned individuals and organisations, researchers, academics, etc.
  • Make campaigns that aim to encourage people to participate in existing and new projects such as “Wiki Loves monuments” and “Wiki Loves Earth”.
  • Share management skills and experience and how-to list for encouraging and activating community engagement and sustaining contribution in the Arab world.
  • Shed some lights on next year's conference.
  • Maintain detailed accounts of keynotes, workshops, and panels for remote online viewing, documentation, evaluation and report.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
  • We reached the 50 attendees. We funded 27 participants from across the Arab world through scholarships and 15 Tunisian participants.
  • We encouraged particpants to make campaigns to projects such as “Wiki Loves monuments” and “Wiki Loves Earth”. We could notice the precence of 5 Arabe countries among 23 countries in the current competion of WLE.
  • The share of skills was made in face to face mode and we believe to be concretized on Wikimedia projects afterward. The conference may take place the next year in Dubai, UAE.

Global Metrics

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Metric Achieved outcome Explanation
1. # of active editors involved 42
2. # of new editors
3. # of individuals involved 54
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects
Learning question
Did your work increase the motivation of contributors, and how do you know?
We think that WikiArabia increased considerably the motivation of contributors. We could detect that from their comments in the post-conference survey. Here are some answers to the question "What was the biggest learning experience and greatest benefit of attending the conference?":
  • I found the greatest benefit was to get a push to get more people around me involved in Wikipedia
  • I see different iniative and open programs and resources that I knew for the first time and I'll use for a large extent. Also, the greatest benefit i gained is related to find some active online ambassador to help me in my project of WEP in Cairo University.
  • بث روح الإيجابية لبذل المزيد في ويكيبيديا. الإستفادة من خبرات ويكيبيديين خبراء (broadcast a positive spirit to do more in wikipedia and benifit from the experience of the wikipedian experts)
  • motivate people to activate wikipedia in the arabic world


Survey

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An Evaluation Survey was sent out to participants at the end of the conference so we could measure their satisfaction and either the conference met their expectations or not. According to the Analysis of this Evaluation Survey we could safely say that most of the particpants are very satisfied with WikiArabia at all levels.

Reporting and documentation of expenditures

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Documentation

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Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
YES

Expenses

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Bill No. 1: Preliminaries and General

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Qty Rate Total (TND) Total (US Dollars) Used (TND) Notes
1.1 Project Management 2 750 1500 833.33 1500
1.2 Conference documentation & stickers & badges 50 10 500 277.77 44.100
1.3 Press Kits 10 25 250 138.88 73.80 coffee break and Fax
1.4 Communication costs (website, banners, etc.) 1 1000 1000 555.55 294.00 [1]
1.5 Printed T-shirts, for the conference participants 50 20 1000 555.55 2157.9 including 450 TND video production
1.6 Incidental costs & contingencies 1 5000 5000 2,722.22 4492.444
TOTAL BILL Number 1 9250 5,138.88 8562.244
  1. ↑ Website (hosting and domain registration): TND 500; Banners: TND 200; Communications: TND 100; Miscellaneous: TND 200

Bill No. 2: Conference Days

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Qty Rate Total (TND) Total (US Dollars) Used (TND) Notes
2.1 Venue and Conference room
2.1.2 Flipchart table 1 150 150 83.33 598,928 office equipment
2.2 Catering
2.2.1 Opening ceremony dinner @40 TND per person. 50 40 2000 1,111.11 see the hotel invoice
2.2.2 Coffee stations for 3 days @20 TND per day per person. 50 60 3000 1,666.66
2.2.3 Dinner for 3 days @40 TND per day person. 50 120 6000 3,333.33
2.3 Amenities
2.3.1 Water and sweets 1 100 100 55.55 see the hotel invoice
2.4 Social Events
2.4.1 Opening ceremony (Traditional Tunisian music band) 1 300 300 166.66 see the hotel invoice
2.4.2 Social Event (April 3, 2015) 1 620.00
2.5 Others
2.5.1 Transportation (1 x Hired bus for 5 days @ 600 TND per day) 5 600 3000 1,666.66 2591 Including

renting a car

2.5.2 Miscellaneous (Printer, paper, pens, staples, etc.) 1 200 200 111.11 127,50
TOTAL BILL Number 2 14750 8,194.44 4936.928


Bill No. 3: Travel Scholarships

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Qty Rate Total (TND) Total (US Dollars) Used (TND) Notes
3.1 International Scholarships:
3.1.1 Flights (Average) 35 1000 35000 19,444.44 29 135.007
3.1.2 Visa Assistance (Countries that require Visa) 10 100 1000 555.55 1,525.00 Travel Stamps and Visa
3.1.3 Accomodation + breakfast + lunch: (@65 TND/night per person for 4 nights) 35 260 9100 5,055.55 15,966.00 including

Opening ceremony dinner

Coffee stations for 3 days

Dinner for 3

3.1.4 Transportation 35 30 1050 583.33 20
3.2 Local Scholarships:
3.2.1 Transportation 15 30 450 250 512.60 Including

Taxis

highway costs

fuels

3.2.2 Accommodation + breakfast + lunch: (@65 TND/night per person for 4 nights) 15 260 3900 2,166.66 0 see the hotel invoice
3.4 Travel Agency company:
3.4.1 Arranging and booking of flights 1 1000 1000 555.55 0
TOTAL BILL Number 3 51500 28,611.11 47158.607


Bills Subtotals

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PROJECT BILL OF QUANTITIES PRICE SUMMARY PAGE Total (TND) Total (USD Dollar) Used (TND)
1 BILL NO. 1: PRELIMINARY & GENERAL 9250 5,138.88 8562.244
2 BILL NO. 2: CONFERENCE DAYS 14750 8,194.44 4936.928
3 BILL NO. 3: TRAVEL SCHOLARSHIPS 51500 28,611.11 47158.607
TOTAL BUDGET PRICE 75500 41,944.44 60657.779
Total project budget (from your approved grant submission)
75500 TND
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
75500 TND
Total amount spent on this project
60657.779 TND
Total amount of Project and Event grant funds spent on this project
60657.779 TND
Are there additional sources that funded any part of this project? List them here.
NO

Remaining funds

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The funds remaining from this grant in the amount of 5000 TND were deducted from another grant payment for Grants:PEG/Wikimedia TN User Group/Wiki Loves Earth Tunisia 2015.
The funds remaining from this grant in the amount of 9342.221 TND were deducted from another grant payment for Grants:PEG/UG TN/Annual plan 2015-2016.
Are there any grant funds remaining?
YES
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
14 342.221 TND
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.


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