Grants:PEG/WIkimedia User Group Nigeria/Wiki Photo Tours/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WIkimedia User Group Nigeria/Wiki Photo Tours.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Project status

Did you comply with the requirements specified by WMF in the grant agreement?: YES

Is your project completed?: YES

Activities and lessons learned

Activities

Our team of volunteers and photographers visited two states, Lagos and Ogun State between March 25, 2016 and June 24, 2016 as planned. It was a good experience working with professional photographers who aren't previously aware of our amazing repository of media, Wikimedia Common and other Wikimedia projects except Wikipedia. However, we faced some challenges we never expected. One of our greatest mistake is under-budgeting. This is not uncommon for a pilot project like this. We earlier planned to use commercial buses to travel to the two states but we discovered this will never work when we got to the field. We later agreed to use our contingency and part of the fund allocated for other items to hire two cars, one per team which actually cost a lot. We took a lot of images in the first 10 journeys. Sadly, the external drive of Ayanfe, the photographer in possession of over 90% of the images crashed and all efforts to retrieved the images was futile. This is a major reason why our report is delayed because we spent a lot of time trying to retrieve the images and we have no fund to revisit the two states again. This was a bitter experienced!!! We managed to upload 450. Some of the images now have articles on both English and Yoruba Wikipedia and over 40% of uploaded images were used on the English and Yoruba Wikipedia.

King's College, Lagos
Ikenne Residence of Chief Obafemi Awolowo
Seriki Williams Abass
Hannah Idowu Dideolu Awolowo
Baptist Boys' High School Baptist Boys' High School

Lessons learned

What worked well?

Partnership with experienced photographers and easy access to object to be photographed

What didn't work?

Under-budgeting and our experience with the crashed device

What would you do differently if you planned a similar project?

We will ensure that we have alternative device that we serve as backup for all our images.

Learning patterns

Outcomes and impact

Outcomes

Provide the original project goal here.: The goal of this project is to provide freely licensed photos of at least 1000 - 1200 Nigeria municipalities, castles, nature reserves, rivers, creeks and other landmarks that were not available before. We also aimed to use at least 500 of these images on articles that lack these images on Wikipedia and create at least 50 new articles for at least 50 of the images.

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.: NO

Progress towards targets and goals

Project metrics

Project metrics	Target outcome	Achieved outcome	Explanation
Upload at least 1000 - 1200 images on common	455 images uploaded	Our external drive that contained over 90% of the images was crashed
Use at least 500 images on at least 500 articles on Wikipedia	Over 100 images was used out of the 455 images uploaded	Our external drive that contained over 90% of the images was crashed. Thus we couldn't upload up to the proposed number of images
Create at least 50 new articles for at least 50 of the images that have no existing articles on Wikipedia	Over 20 articles was created	Our volunteers are largely occupied with real life task. They are not readily available to create articles for the project

Global Metrics

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

Next to each required metric, list the actual outcome achieved through this project.
Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	2
2. # of new editors	2
3. # of individuals involved	4
4a. # of new images/media added to Wikimedia articles/pages	100+
4b. # of new images/media uploaded to Wikimedia Commons (Optional)	455
5. # of articles added or improved on Wikimedia projects	20
6. Absolute value of bytes added to or deleted from Wikimedia projects

Learning question: Did your work increase the motivation of contributors, and how do you know?

Yes, it does. In fact, User:Kaizenify is one of the professional photographer who participated in the tour. Today, he is an active member of the Wikimedia community with 100+ images uploaded to Commons. He has also created several articles on Wikipedia. User:Olufemi Simeon Adeniyi was also recruited. We met him during our journey to Ogudu, Lagos. He decided to lean more about what we were doing and about Wikimedia projects in general. Today, he is an active member of the community with 100+ images uploaded to Commons. He has also created several articles on Wikipedia.

Impact

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

Two new contributors were recruited.

Option B: How did you improve quality on one or more Wikimedia projects?

Over 100 images was used on Wikipedia and over 20 articles were created

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: Yes

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

SEE INSTRUCTIONS AT Grants:Index/Create financial report.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Transportation	Car hiring	Lot			281860	94080	NGN	We earlier planned to use commercial buses to travel to the two states but we discovered this will never work when we got to the field. We later agreed to use our contingency and part of the fund allocated for other items to hire two cars, one per team which actually cost a lot.
2	Food	Food and drinks	2	4	4000	48000	96000	NGN
3	Hotels accommodation	shared room	2	4	8000	110000	192000	NGN	The cost of hotels varies but it cost 8000 NGN on average and the excess on this was spent on transportation
4	Uploading session	Internet data, food, snacks, for volunteers	6	4	16000	96000	120000	NGN	The excess on this was spent on transportation
5	Contigency						35820	NGN	Due to the under-estimation of our transportation cost, the money in this category was spent on transportation

Total project budget (from your approved grant submission): USD 2718.61

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source): USD 2718.61

Total amount spent on this project: USD 2692.76

Total amount of Project and Event grant funds spent on this project: USD 2692.76

Are there additional sources that funded any part of this project? List them here.: No

Remaining funds

The funds remaining from this grant in the amount of US$25.85 were deducted from another grant payment for Grants:Project/Rapid/Wikimedia User Group Nigeria/ “SHE CAN with ICT”.

Are there any grant funds remaining?: Answer YES or NO.; YES

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

USD25.85

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

We request reallocation of the unused fund for our new project, Grants:Project/Rapid/Wikimedia User Group Nigeria/ “SHE CAN with ICT”