Grants:PEG/Shared Knowledge/Annual plan 2014-15

Funded

This submission to the Project and Event Grants Program was funded in the fiscal year 2014-15. This is a grant to an organization.

IMPORTANT: Please do not make changes to this page without the explicit approval of Project and Event Grants Program staff. They will be reverted.

This project has already been funded, but you may still add or review comments on the discussion page.
To review a list of other funded submissions, please visit the Requests subpage.
Report: Please visit Grants:PEG/Shared Knowledge/Annual plan 2014-15/Report to read this report, comment on this report, or review its status.

This grantee has requested a change to the project start or completion date submitted here, and this change has been approved by WMF and is now reflected on this submission page. Please see the discussion page for details, including reporting requirements that may have changed as a result of this change.

Basic information

Grant request details

Are you an organization, a group, or an individual?: Organisation
Please provide your name, or the name of the group or organization requesting this grant.: Shared Knowledge^[1] (Macedonian: Споделено знаење; trans. Spodeleno znaenje)
Please provide the name (or username) of the main contact for this grant request. You do not need to disclose your legal name publicly.: Kiril Simeonovski
For groups and organizations only: Please provide the name (or username) of a second contact for this grant request.: Bojan Jankuloski
Please link to any relevant documents, including your website if you have one.: official page, bylaws

Project details

Official project name: Annual grant 2014-15
Project start date: This is the date you begin work on your project. Please include a month, day, and year. You must include a project start date.; 1 August 2014^[2]
Project completion date: This is the date you finish work on your project. Please include a month, day, and year. You must include a project completion date.; ~~31 July 2015~~ ~~31 December 2015~~ 15 February 2016
Please describe the project in a few sentences: This is an annual grant request of Shared Knowledge, which includes all projects and activities planned to be carried out during the 2014-15 term, starting on 1 August 2014. Due to the substantially increased volume of planned projects and activities, it will be necessary to have an office and a ~~full~~ part-time employee.

Financial details

Please request your grant in your local currency. WMF is able to grant funds in many currencies.

Amount and currency requested: ~~€52,501.56~~ €35,941.56
Please provide an equivalent amount in US dollars using the exchange rate provided by Oanda on the date you open this request: ~~US$71,371.14~~ US$47,786.10 (quoted from oanda.com on ~~8 July 2014~~ 21 August 2014)

For organizations only

This section only needs to be completed by organizations requesting grants. Individuals and groups that are not incorporated do not need to complete this section.

Are you an incorporated organization able to provide local proof of nonprofit status within your country? For-profit organizations are not eligible to receive grants through the PEG program.: Answer YES or NO.; Yes.
Does your organization currently employ or engage any full-time or part-time staff or contractors? If yes, please tell us how many staff or contractors you employ or engage, along with their functions or a link to your staff page. For example, "2 full time program managers and 1 part-time contractor accountant at 50% FTE each.": No.

Notes

^ The organisation was established in March 2014 with the main goal to run mission-aligned initiatives and projects. It consists of community members and former members of Wikimedia Macedonia, and its establishing was officially supported by the community when it voted no confidence to the current Wikimedia Macedonia. However, we're currently negotiating to get official approval by the Wikimedia Foundation as an official local chapter that will replace the current one, and we plan to change the name into "Wikimedia Macedonia" once the Wikimedia Foundation revokes it from the current chapter and gives us the right to use it.
^ The starting date and consequently the ending date for the annual plan are flexible and may be delayed for up to one month, depending on the time needed to evaluate the grant request and make the decision on it. Alternative starting dates are 1 September or 15 September.

Goals and measures of success

Project goal

Please briefly describe what will be accomplished if the project is successful.

The primary goals of the Annual plan are the following:

to increase the quantity and improve the quality of free content;
to raise awareness of the Wikimedia movement;
to extend cooperation with the Wikimedia Foundation and other affiliated organisations;
to extend cooperation with external institutions;
to raise awareness about knowledge in general;
to release a substantial amount of knowledge held by the Macedonian GLAM institutions;
to promote free knowledge in the country's educational system;
to increase the presence of the Wikimedia projects in the country's educational system;
to encourage participation on Wikimedia projects.

The secondary goals, sorted in several functional areas, are as follows:

Administration

to implement the assumption of going concern;
to promote the work done within the organisation;
to establish efficient and effective organisational governance;
to establish efficient and effective volunteer management;
to establish efficient and effective process of reporting;
to reduce the gender gap in the organisation;
to extend cooperation with institutions and organisations.

Education

to introduce and increase the presence of the Wikimedia projects in the educational institutions;
to extend cooperation with educational institutions;
to promote the Wikimedia projects as useful educational tool;
to raise awareness about the benefits that the editing offers to the students;
to increase and improve the content on different topics;
to get access to materials that can be used for referencing.

GLAM

to introduce and increase the presence of the Wikimedia projects in the GLAM institutions;
to extend cooperation with GLAM institutions;
to document country's natural and cultural heritage;
to document the treasure within museums;
to get access to valuable units in the museums;
to release and digitise materials from the libraries;
to introduce QR-pedia in the GLAM sector.

Community

to increase activity on the Wikimedia projects;
to improve the quality of content;
to reach out to new potential editors.

Measures of success

Please provide a list of measurable criteria that will be used determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed.

Measures of success

The success of the programme will be assessed through the following measures:

Administration

at least 20 active members;
at least 20% female members;
at least 8 successfully completed projects;
establishing cooperation with at least 2 institutions or organisations;

Education

establishing cooperation with at least 4 educational institutions;
at least 10 lectures and workshops given in the educational institutions (including the lectures on movement-related topics);
at least 500 students reached;
at least 100 students involved;
at least 100 high-quality articles created or improved.
number of articles created or improved

GLAM

establishing cooperation with at least 4 GLAM institutions;
at least 60 installed QR codes;

at least 50 in the Skopje ZOO;

*at least in the Old Bazaar in Skopje;

at least 10,500 photographs uploaded on Wikimedia Commons;

at least 3,000 photographs from cultural heritage objects as part of Wiki Loves Monuments 2014;
at least 450 photographs from cultural heritage objects used in articles across the Wikimedia projects;
at least 6,000 photographs from natural heritage sites as part of Wiki Loves Earth 2015;
at least 600 photographs from natural heritage objects used in articles across the Wikimedia projects;
at least 1,000 photographs taken during the expeditions (including Wikiexpeditions, Wikicrafts and Archaeoexpeditions);
at least 500 high-quality photographs from valuable units in the museums.

photographing at least 500 different cultural heritage objects;
photographing at least 50 natural heritage sites;

*photographing at least 100 valuable units within the museums;

materials in at least 2,000 pages released;
digitisation of materials in at least 1,000 pages;
releasing materials in at least 5 languages;
digitising materials in at least 3 languages;
conducting exactly 6 expeditions;

exactly 4 two-day Wikiexpeditions;
exactly 1 two-day expedition as part of the project Wikicrafts;
exactly 1 one-day archaeoexpedition.

Community

at least 20% increase in the average number of very active users on the Macedonian Wikipedia throughout the year;
at least 20% increase in the annual total number of articles created on the Macedonian Wikipedia compared to the previous year;
at least 20% increase in the annual total number of articles created on the Macedonian Source compared to the previous year;
at least 10 high-quality books with at least 50 related articles on the Macedonian Wikibooks;
organising exactly 4 edit-a-thons;
at least 100 participants in the edit-a-thons altogether;
at least 200 articles improved or high-quality articles created during the edit-a-thons;
organising exactly 2 editing competitions;
at least 20 participants in the editing competitions altogether;
at least 100 articles improved or high-quality articles created during the competitions.

The measures are set on the basis of our past experience in conducting similar activities or using realistic scenarios on how the things may conclude.

Project scope and activities

This section describes what will happen if this project is funded. Who will do what, and when?

List of activities

Administration

Employees

The ~~first full~~ part-time employee of Shared Knowledge will be the president of the organisation. The president's duties are specified in the organisation's bylaws (attached). Other duties that are vital for the normal and efficient functioning of the organisation shall include: informing the general public about current projects, including Public Relations work, appearing in the media, providing basic information about the current activities to the community, providing information about the projects to potential members, quarterly and monthly progress reports and administrative duties. He shall also oversee the flow of the projects, making sure the deadlines are met in a timely fashion and projects properly executed. He shall take constant care to enlist sufficient support in the public and secure sufficient number of volunteers for each project, overseeing their wiki-education and encouraging a high standard of participation. The employee will be hired from 1 August 2014 until 30 July 2015.

GLAM

Wikimedian-in-Residence

We will also need a Wikipedian in residence who will be essential for the projects (both GLAM and Educational projects). Arrangements have already been made with the National and University Library "St. Clement of Ohrid" in Skopje. The role of this person is necessary to address a significant problem we are facing as Wikimedians in this country - severe lack of digitalised literature and material of any sort, other than classic literary works. Most of the projects outlined in this Annual Plan require the use of library materials (both reference and longer works) to be able to write the articles that relate to each topic or item covered in our project activities. It is our aim as Macedonian Wikimedians to improve and liberate knowledge in society by bringing it out of the dusty bookshelves and rendering it in an encyclopedic form accessible to everyone. As already outlined in the preliminary discussions with the Library staff, the Wikimedian in residence will have their own laptop and will be provided with a scanner (which we request here, See: Budget breakdown: Office Equipment) and will be working as reference person, scanning relevant chapters from various books pertaining to our needs for article creation and sending us the scanned images of those parts of the books to be used by editors. This is planned to be a regular activity, in that the person will be in the library for a number of hours most days of the week and will serve the constant needs of our projects. The Wikipedian in residence will be active for six months during the upcoming year which have not been specified yet.

Holocaust Memorial

The project comes as result of the established cooperation with the Holocaust Memorial Center for the Jews of Macedonia and aims to enrich different language editions of Wikipedia as well as other Wikimedia projects with articles about the Jews of Macedonia, their life, history, culture and faith in World War II. The collaboration with the museum will consist of taking appropriate written and photographic material. Some of the exhibits need to be photographed, for which Shared Knowledge as an organisation will coordinate volunteers to take the necessary photographs. The written material will then serve as basis for the creation of articles by by volunteer groups of Wikipedians organized by us. The Holocaust Memorial Center will participate in the project not only by sharing the materials, but also by helping with the process of determining the most important subjects that need to be covered by the articles of this project. The Memorial Center has agreed to colaborate with Shared Knowledge for this and future similar projects regarding the Jews of Macedonia. This is a long-term cooperation which will generate results throughout the whole year.

Skopje Zoo

The project aims to introduce QR-codes for all the species represented in the Skopje Zoo, which would lead to corresponding Wikipedia articles. For this to be achieved, we will organise the design, assembly and placement of the plates with the QR-codes. We will also coordinate writing and improving the existing articles on Wikipedia. The writing and improving of the articles will be done by consulting the zoo staff, thus ensuring that the articles meet both Wikipedia standards and the zoo staff's professional standards. Each corresponding article needs to have the following: physical characteristics, geographic dispersion, taxobox template, illustrations, precise category. Skopje Zoo currently has about 100 species, so the aim of this project will be to provide articles about all of the species. The idea of the project is inspired by the success that has been achieved by the implementation of a similar project in the Sofia Zoo. The project will be carried in the autumn of 2014 or the spring of 2015.

Wikiexpeditions

The main goal of the project is to visit four different regions in Macedonia, photographing them, visiting museums, old houses and monuments around the region, and writing articles for this buildings and objects and thereby enrich free content on Wikipedia from this region. Four regions are planned in this annual plan: the Mijachija region, Debar region, Negotino region, Kratovo region. The idea comes after similar projects implemented in Poland, Czech Republic and Ukraine. The expeditions will be organised in two terms, from August to October 2014, and from April to July 2015.

WikiCrafts

The goal of this project is to document a selection of the traditional crafts and trades of Macedonia that are on the way to being lost and forgotten or are culturally valuable as part of the national identity to photograph the workshops, the craftspersons and the working process, make video recordings of those crafting processes and take video interviews, where the person will tell something of the meaning of their craft/trade, its history and how it was passed on to them. This material is meant to illustrate current articles about crafts and trades, widen their scope, enrich their content and create new articles that are hitherto unwritten. All this will be supported by the appropriate literature taken from the Chamber of Trades of Skopje and the National Library. The project will be carried in the autumn of 2014 or the spring of 2015.

Archaeoexpeditions

(pilot project)

This project is similar with Wikiexpeditions, but also interesting because Macedonia has more than 6,000 archaeological sites around the country. The project aims to visit different archaeological sites with professionals, photographing them, writing more and new information in existing articles or writing whole new аrticles about this locations. The expeditions will be organised in two terms, from August to October 2014, and from April to July 2015.

Wiki Loves Earth 2015

These two projects will be organised for the second time in Macedonia. Wiki Loves Cultural Heritage in 2013 was out of the competition in an international competition Wiki Loves Monuments and ended quite successfully, while Wiki Loves Earth achieved remarkable success in 2014. In this contest, Macedonia finished first in the international competition with 12,647 photographs uploaded and several dozens of quality images on Wikimedia Commons. The implementation of both photographic contests has the following goals: to increase the number of freely licensed photographs from the cultural and natural heritage in Macedonia; to promote the cultural and natural heritage of Macedonia through the photographs uploaded during the competition; to improve quality of content on the Wikimedia projects by providing images to the articles; to support creation of new articles about cultural and natural heritage sites in Macedonia; to encourage active participation of photographs in the competition and simulate the creation of similar projects, and to create new articles about cultural and natural heritage sites in Macedonia. Wiki Loves Monuments 2014 will be organised in September 2014, while Wiki Loves Earth 2015 in May 2015.

Community

Edit-a-thons

The main goal of this project is writing articles on a given topic on a voluntary basis. We aim to attract more than 100 volunteers who write on the topic. Also hope that some of these new users will remain on Macedonian Wikipedia, because we have lack of new users in recent period. The first edit-a-thon will take place in the autumn of 2014, the second one around the Wikipedia Day in January 2015, and the third and fourth somewhere in the spring of 2015.

Editing competitions

The editing competitions will be organised for the users active on the Macedonian Wikipedia with the main goal of improving the quality of the existing articles or creating new articles on specific topics. In each competition, the interested users will have to sign up their participation and contribute within the previously specified period for the competition. After the end of each competition, a jury consisted of experienced Wikipedians will review the contributions of all participants and select the best three participants who will get awarded. The idea originated in Serbia where editing competitions have been successfully completed on the Serbian Wikipedia. The first editing competition will be organised in the autumn of 2014, while the second one in 2015.

Educational programme

Faculties and schools

This project is not a new project for us because we've been already involved in lecturing about Wikipedia in different educational institutions for more than three years. Our main activities with largest success have been carried out at the Faculty of Economics in Skopje, which resulted in several lectures and workshops as well as the creation and improvement of more than 100 articles on topics in economics. In the forthcoming year, we plan to use the experience from the Faculty of Economics in Skopje to broaden our activities in other educational institutions. The project aims to teach students to edit Wikipedia, writing new articles about their areas as part of their regular curriculum, and expand existing articles. The focus in the primary schools will be on teachers, in the secondary schools on both teachers and students, and at the faculties predominantly on students. Activities will be carried out during the academic year, from September to December 2014 and from February to June 2015.

Lectures about Wikipedia

The project aims a series of lectures devoted to free knowledge, Wikipedia, Wikimedia Commons, and other movement-related topics. Participants after the exercises and tutorials are tasked to write one or more articles on selected topics. The lectures will be given at the end of 2014 and the beginning of 2015.

Participation in conferences

In the upcoming year, we also plan to send two representatives at the Wikimedia CEE Meeting 2014, three representatives (including our staff member) at the Wikimedia Conference 2015, and to award two scholarships for Wikimania 2015.

Priority scale

	High priority		Medium priority		Low priority

Administration _{(includes financial, project and volunteer management, participation at conferences, and professionalisation)}
Education _{(includes faculties and schools, and lectures about Wikipedia)}
Skopje Zoo
Holocaust Memorial Center for the Jews of Macedonia
Wikiexpeditions
Photographic competitions _{(include Wiki Loves Monuments and Wiki Loves Earth)}
Wikicrafts
Archaeoexpeditions
Edit-a-thons
Editing competitions

Calendar

Project	2014				2015
Project	Sep	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep
Education
Skopje Zoo
Holocaust Memorial Center for the Jews of Macedonia
Wikiexpeditions
Wikicrafts
Wiki Loves Monuments
Wiki Loves Earth
Archaeoexpeditions
Edit-a-thons
Editing competitions

Budget

Please provide a detailed breakdown of project expenses according to the instructions here. Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table

WMF Budget Summary

Item	Total amount in EUR
Administrative expenses	740
Registration costs	120
Equipment	864
Compensation	13,800
Supplies	525
Promotional materials	205
Education	591
GLAM	11,006.56
Community	1,960
Conferences	6,130
Total	35,941.56

Office Administrative expenses

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
1	~~Rent~~	~~monthly rent for a furnished office~~	~~month~~	12	~~500.00~~	~~6,000.00~~	~~EUR~~	~~We intend to rent a furnished office on a prominent location in the city, which will enable the organisation to make significant savings in furniture and transportation expenses.~~
2	~~Agent's fee~~	~~real estate agent's fee~~	~~n/a~~	~~n/a~~	~~n/a~~	~~250.00~~	~~EUR~~	The agent will be commissioned to search out for the location that meets our requirements for a reasonable price. We estimate that the lowered price negotiated through the agent's involvement leads to significant savings that will exceed the amount of his compensation in only few months.
3 1	~~Utilities~~ Mobile phone	~~electricity, heating, water etc.~~	month	12	~~248~~ 20	~~2,976.00~~ 240.00	EUR	~~The utilities are result of the operating activities in the office.~~ The mobile phone line will be in use by the part-time employee during the working hours.
4 2	Bookkeeper	annual fee for services provided by a certified bookkeeper required by the Macedonian legislature	n/a	n/a	n/a	200.00	EUR	The projected amount is an annual approximation that includes various fees that may be charged throughout the year.
5 3	Bank account	fees charged by the bank to maintain the account and execute transactions.	month	12	25.00	300.00	EUR	The projected amounted is a monthly approximation that includes the fee for maintaining the account of about €5.00 and varous fees for executing transactions of about €20.00.
Total						~~€9,726.00~~ €740.00

Registration costs

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
1	Registration	fees charged by the Central registry in Macedonia to register the organisation	n/a	n/a	n/a	100.00	EUR	This is the sum of the fees already paid to the Central registry.
2	Notary fees	notary fees paid in the registration process	n/a	n/a	n/a	5.00	EUR	This is the sum of the fees already paid during the registration process.
3	Official stamp	official stamp with the logo of the organisation	n/a	n/a	n/a	15.00	EUR	An impression of the official stamp is necessary when signing documents.
Total						€120.00

Office equipment Equipment

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
1	~~Laptop~~	~~laptop for use in the office~~	~~unit~~	2	~~400.00~~	~~800.00~~	~~EUR~~	The expenses for the equipment are non-recurring since we plan to use them for a period longer than one year. In order to avoid the ownership-related issue, our proposal is to sign an agreement which recognises the Wikimedia Foundation as legal owner of the equipment.
2 1	Scanner	scanner for ~~use in the office~~ scanning documents and digitising materials	unit	2	100.00	200.00	EUR
3 2	Printer	printer for ~~use in the office~~ printing documents and materials	unit	1	100.00	100.00	EUR
4	~~Speakers~~	~~speakers as input device for the laptop~~	~~pair~~	2	~~20.00~~	~~40.00~~	~~EUR~~
5	~~Mouse~~	~~mouse as an input device for the laptop~~	~~unit~~	2	~~5.00~~	~~10.00~~	~~EUR~~
6	~~Keyboard~~	~~keyboard as input device for the laptop~~	~~unit~~	2	~~10.00~~	~~20.00~~	~~EUR~~
7	~~Projection screen~~	~~projection screen for use in the office~~	~~unit~~	1	~~100.00~~	~~100.00~~	~~EUR~~
8	~~Projector~~	~~projector for use in the office~~	~~unit~~	1	~~500.00~~	~~500.00~~	~~EUR~~
9 3	Flip chart	flip chart for use ~~in the office~~ during the internal meetings	unit	1	~~110.00~~ 64	~~110.00~~ 64	EUR
10	~~Office lamp~~	~~office lamp for use in the office~~	~~unit~~	1	~~30.00~~	~~30.00~~	~~EUR~~
11 4	Camera	digital camera	unit	1	500.00	500.00	EUR	The camera is planned to be used for documenting all the events and for some of the GLAM projects that do not require professional photographer. In order to avoid the ownership-related issue, our proposal is to sign an agreement which recognises the Wikimedia Foundation as legal owner of the equipment.
12	~~Wiki office library~~	~~books for the library in the office~~	~~n/a~~	~~n/a~~	~~n/a~~	~~300.00~~	~~EUR~~	~~The library is planned to have important reference works that are due to be used in the chapter's projects.~~
Total						~~€2,710.00~~ €864.00

Compensations

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
1	Monthly salary	monthly gross salary for the employee in the organisation	month	12	900.00	10,800.00	EUR	The gross salary includes tax expenses and insurance expenses according to the Macedonian legislature. It also includes transportation costs that are not included in the projects.
2	Wikipedian in residence	compensation for the Wikipedian in residence	month	6	500.00	3,000.00	EUR	The amount includes some of the expenses that the organisers will have to bear themselves (e.g. transportation, phone, etc.).
Total						€13,800.00

Office supplies Supplies

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
1	Stationery	markers, paper, staplers etc.	n/a	n/a	n/a	~~150.00~~ 100.00	EUR
2	Toner	toner for printer	toner	4 2	25.00	~~100.00~~ 50.00	EUR
3	Snacks and refreshments	coffee, tea, beverages and snacks	month	12	~~35.00~~ 30	~~420.00~~ 360	EUR	Snacks and refreshments will be served ~~during the meetings with external parties as well as~~ during the internal meetings.
4	~~Sanitary and higienic~~	~~sanitary and higienic products for the office~~	~~month~~	12	~~25.00~~	~~300.00~~	~~EUR~~
5 4	Incidentals	expenses that are not projected in the budget but may still occur	n/a	n/a	n/a	15.00	EUR
Total						~~€985.00~~ €525.00

Promotional materials

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
1	Flags	one medium-sized, three table flags, canvas with logo	n/a	n/a	n/a	100.00	EUR	The flags will be used to officially represent and promote our organisation during public events.
2	Business cards	business cards for the president, board members, and project coordinators	unit	500	0.20	100.00	EUR	The business cards will be distributed to the external partners.
3	~~Name plate~~	~~name plate of the organisation~~	~~unit~~	1	~~100.00~~	~~100.00~~	~~EUR~~	~~The name plate will be used as a transparent which directs to the office.~~
4 3	Sticker	sticker with details about the organisation required by the Macedonian legislature	unit	1	5.00	5.00	EUR
5	~~Promotional gifts~~	~~notebooks, pens, mugs, badges etc.~~	~~n/a~~	~~n/a~~	~~n/a~~	~~200.00~~	~~EUR~~	The promotional gifts will depict our projects, using messages written in Macedonian, and will be distributed during our public events. Please note that we also request part of the Wikimedia Foundation's merchandise, which will be used for promotional purposes of our movement and projects in general.
6	~~Posters~~	~~posters depicting specific topics~~	~~unit~~	15	~~2.50~~	~~37.50~~	~~EUR~~	~~Posters will be used to present the topic in question.~~
7	~~Frames~~	~~frames for the posters~~	~~unit~~	7	~~8.00~~	~~56.00~~	~~EUR~~
Total						~~€598.50~~ €205.00

Educational programme

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Faculties and schools
1	Certificates	certificates for participation handed to the students	person	124	0.25	31.00	EUR	The certificates will be handed to the students that finished the articles.
2	Brochures	mini tutorials with the basics of editing	unit	150	0.10	15.00	EUR	The brochures will be handed to the students attending the introductory lecture.
3	Snacks and refreshments	snacks and refreshments that will be served at the closing event	person	100	5.00	500.00	EUR
4	Venue	the space where the lectures/workshops will take place	lecture/workshop	5	200.00	1,000.00	EUR	The amount will be covered from other sources.
5	Equipment	computer, video projector with projection screen, sound system.	lecture/workshop	5	75.00	375.00	EUR	The amount will be covered from other sources.
6	Technical support	technicians installing and maintaining the equipment in the venue	lecture/workshop	5	60.00	300.00	EUR	The amount will be covered from other sources.
Lectures about Wikipedia
1	Posters	posters containing information about the events	poster	18	2.50	45.00	EUR
2	Venue	The space where the lectures about Wikipedia will take place	lecture	5	200.00	1000.00	EUR	The amount will be covered from other sources.
3	Technical support	technicians installing and maintaining the equipment in the venue	lecture/workshop	5	60.00	300.00	EUR	The amount will be covered from other sources.
4	Equipment	computer, video projector with projection screen, sound system.	lecture/workshop	5	75.00	375.00	EUR	The amount will be covered from other sources.
Total						€3,941.00

GLAM

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Skopje Zoo
1	Plates	20x20 cm plates	unit	100	19.00	1900.00	EUR	The amount includes 18% VAT.
2	Mechanism	supporting mechanism for the plates	unit	50	10.00	500.00	EUR	The amount includes 18% VAT.
3	Brochures	brochures containing basic information about QR-pedia	unit	1000	0.20	200.00	EUR	The brochures will be handed to the visitors of the Skopje Zoo with the main goal to educate them how to use QR-pedia.
4	Organisers	compensation for the organisers of the project	n/a	n/a	n/a	300.00	EUR	The organisers are responsible for the coordination of various activities during the project including: the design of the plates and brochures, the content on the plates (with the ) and brochures, arrangements with the Zoo officials, consultations with the Zoo staff regarding the articles, coordinating the volunteers regarding the articles on wikipedia, controlling the quality of the articles, overseeing the mounting of the plates, administrative duties about the project. The amount includes some of the expenses that the organisers will have to bear themselves (e.g. transportation, phone, etc.).
5	Press conference	a press conference to announce the project	n/a	n/a	n/a	100.00	EUR	The amount will be covered from other sources.
6	Incidentals	expenses that are not projected in the budget but may still occur	n/a	n/a	n/a	280.00	EUR	This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary. It is estimated as 10% of the total costs for the project.
~~Skopje Old Bazaar~~
1	~~Plates~~	~~20x20 cm plates~~	~~plate~~	30	~~50.67~~	~~1520.00~~	~~EUR~~	~~The amount includes 18% VAT.~~
2	~~Mechanism~~	~~supporting mechanism for the plates~~	~~plate~~	15	~~10.00~~	~~150.00~~	~~EUR~~	~~The amount includes 18% VAT.~~
3	~~Brochures~~	~~brochures containing basic information about QR-pedia~~	~~unit~~	~~1000~~	~~0.20~~	~~100.00~~	~~EUR~~	~~Brochures will be displayed in front of the monuments with the main goal to educate the visitors how to use QR-pedia.~~
4	~~Organisers~~	~~compensation for the organisers of the project~~	~~n/a~~	~~n/a~~	~~n/a~~	~~200.00~~	~~EUR~~	The organisers are responsible for the coordination of various activities during the project including: the design of the plates and brochures, the content on the plates and the brochures, overseeing the mounting of the plates, administrative duties about the project. The amount includes some of the expenses that the organisers will have to bear themselves (e.g. transportation, phone, etc.).
5	~~Incidentals~~	~~expenses that are not projected in the budget but may still occur~~	~~n/a~~	~~n/a~~	~~n/a~~	~~197.00~~	~~EUR~~	This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary. It is estimated as 10% of the total costs for the project.
Wikiexpeditions
1	Fuel	fuel for all expeditions	litre	208	1.10569	230.00	EUR	The calculation is based on the planned kilometres to be completed for the expeditions.
2	Meals	meals for three people for all expeditions	expedition	4	125.00	500.00	EUR	Meals will be provided for the participants in the expedition during their stay on-site.
3	Driver	a driver who owns an all-terrain vehicle to get us to the locations where the craftsmen we intend to interview live	expedition	4	60.00	240.00	EUR	The need for a driver is because we plan on visiting remote locations which are not accessible by means of standard transport (bus, train etc.). The idea is to get a guide with a driver's licence. The villages in one area are hard to reach by any means of transportation other than car. The expeditions are planned in a way that during one expedition which lasts 2-3 days various places are covered.
4	Accommodation	accommodation for three people	expedition	4	80.00	320.00	EUR	The accommodation will be necessary as the expedition will last more than one day. The projected amount is estimated for three participants per expedition.
5	Incidentals	expenses that are not projected in the budget but may still occur	n/a	n/a	n/a	129.00	EUR	This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary.
Wikicrafts
1	Fuel	fuel for all expeditions	litre	104	1.10569	115.00	EUR	The calculation is based on the planned kilometres to be covered during the project.
2	Meals	meals for two people for all days	day	5	33.00	165.00	EUR	Meals will be provided for the participants in the expedition during their stay on-site.
3	Driver	a driver who owns an all-terrain vehicle to get us to the locations where the craftsmen we intend to interview live.	day	5	30.00	150.00	EUR	The need for a driver is because we plan on visiting remote locations which are not accessible by means of standard transport (e.g. bus, train etc.). The idea is to get a guide with a driver's licence. The villages in one area are hard to reach by any means of transportation other than car. The expeditions are planned in a way that during one expedition which lasts 2-3 days various places are covered.
4	Accommodation	accommodation for two people	night	1	40.00	40.00	EUR	The accommodation will be necessary as the expedition will last more than one day. The projected amount is estimated for three participants per expedition.
5	Incidentals	expenses that are not projected in the budget but may still occur	n/a	n/a	n/a	22.00	EUR	This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary.
Archaeoexpeditions (pilot project)
1	Fuel	fuel for all expeditions	litre	10	1.10569	110.56	EUR	The calculation is based on the planned kilometres to be covered during the project.
2	Meals	meals for three people for all days	day	1	70.00	70.00	EUR	Meals will be provided for the participants in the expedition during their stay on-site.
3	Incidentals	expenses that are not projected in the budget but may still occur	n/a	n/a	n/a	18.00	EUR	This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary.
~~Museum of Macedonia — Department of History~~
1	~~Professional photographer~~	~~professional photographer to take photographs from the units displayed in the museum~~	~~n/a~~	~~n/a~~	~~n/a~~	~~300.00~~	~~EUR~~	~~Commissioning a professional photographer is the right solution as taking photographs from units displayed in a museum cannot be done at any time.~~
~~Museum of Macedonia — Department of Ethnology~~
1	~~Professional photographer~~	~~professional photographer to take photographs from the units displayed in the museum~~	~~n/a~~	~~n/a~~	~~n/a~~	~~300.00~~	~~EUR~~	~~Commissioning a professional photographer is the right solution as taking photographs from units displayed in a museum cannot be done at any time.~~
Wiki Loves Monuments 2014
1	Posters	posters with the logo and the awarded photographs	m²	7	28.00	196.00	EUR	The posters with the official logo of the competition and the awarded photographs are due to be displayed during the Award ceremony
2	Pens	decorated pens with the logo of the competition	unit	100	0.15	15.00	EUR	Pens will be delivered during the Award ceremony.
3	Notebooks	decorated notebooks with the logo of the competition	unit	50	0.70	35.00	EUR	Notebooks will be delivered during the Award ceremony.
4	Certificates	certificates for the awarded photographs and jury members	unit	20	0.50	10.00	EUR	Certificates with the names of the awarded photographs and prizes will be delivered during the Award ceremony. Similarly, certificates will be given to the jury members for their participation.
5	Mugs	mugs with the logo of the competition	unit	28	5	140.00	EUR	The mugs are reserved for the organisers and the community members.
6	Catering	catering served during the Award ceremony	n/a	n/a	n/a	300.00	EUR	The catering includes beverages, snacks and finger-food that will be served during the Award ceremony.
7	Prizes	prizes for the best photographs and best contributors	n/a	n/a	n/a	1,300.00	EUR	Prizes will be awarded to the five best photographs (1st prize: €300.00; 2nd prize: €200.00; 3rd-5th prize: €100.00) and the five best contributors (€100 each).
8	Compensation for jury members	compensation for the participation of jury members	person	4	100.00	400.00	EUR	The jury will consist of four members: two Wikimedians and two outsiders. All of the members selected will have to be experienced in photography.
9	~~Project management~~	~~compensation for the organisers and their expertise for completing specific tasks~~	~~n/a~~	~~n/a~~	~~n/a~~	~~1,000.00~~	~~EUR~~	The compensation for the organisers is intended to pay for the time that they will have to spend out of work for and the resources they will have to bring up in order to carry out the project. Some of the expenses omitted in the budget (e.g. transportation, telephone services and post services) that will be borne by the organisers are included as well. Importantly, the amount also includes taxes.
109	Web hosting	expenses for hosting the official website of the competition	unit	1	15.00	10.00	EUR	The official website will host all the necessary information regarding the competition.
1110	Web design	compensation for developing and maintaining the official website	n/a	n/a	n/a	100.00	EUR	The item includes both the expenses for developing and maintaining the official website.
1211	Advertising and publicity	compensation for an expert in public relations	n/a	n/a	n/a	200.00	EUR	This item is reserved for an experienced person in public relations that will be hired to promote the projects through the media and raise the publicity for the competition. The main assignments for this person include: advertising the competition through articles in the media, extending communication with the media, and creating and maintaining fun pages on the social networks.
1312	Video tutorial	compensation for creating video tutorial for the competition	n/a	n/a	n/a	100.00	EUR	The item covers the expenses for the time and resources that the person will have to spend on taping a video tutorial for the competition.
1413	Incidentals	expenses that are not projected in the budget but may still occur	n/a	n/a	n/a	100.00	EUR	This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary.
Wiki Loves Earth 2015
1	Posters	posters with the logo and the awarded photographs	m²	7	28.00	196.00	EUR	The posters with the official logo of the competition and the awarded photographs are due to be displayed during the Award ceremony
2	Pens	decorated pens with the logo of the competition	unit	100	0.15	15.00	EUR	Pens will be delivered during the Award ceremony.
3	Notebooks	decorated notebooks with the logo of the competition	unit	50	0.70	35.00	EUR	Notebooks will be delivered during the Award ceremony.
4	Certificates	certificates for the awarded photographs and jury members	unit	20	0.50	10.00	EUR	Certificates with the names of the awarded photographs and prizes will be delivered during the Award ceremony. Similarly, certificates will be given to the jury members for their participation.
5	Mugs	mugs with the logo of the competition	unit	28	5.00	140.00	EUR	The mugs are reserved for the organisers and the community members.
6	Catering	catering served during the Award ceremony	n/a	n/a	n/a	300.00	EUR	The catering includes beverages, snacks and finger-food that will be served during the Award ceremony.
7	Prizes	prizes for the best photographs and best contributors	n/a	n/a	n/a	1,300.00	EUR	Prizes will be awarded to the five best photographs (1st prize: €300.00; 2nd prize: €200.00; 3rd-5th prize: €100.00) and the five best contributors (€100 each).
8	Compensation for jury members	compensation for the participation of jury members	person	4	100.00	400.00	EUR	The jury will consist of four members: two Wikimedians and two outsiders. All of the members selected will have to be experienced in photography.
9	~~Project management~~	~~compensation for the organisers and their expertise for completing specific tasks~~	~~n/a~~	~~n/a~~	~~n/a~~	~~1,000.00~~	~~EUR~~	The compensation for the organisers is intended to pay for the time that they will have to spend out of work for and the resources they will have to bring up in order to carry out the project. Some of the expenses omitted in the budget (e.g. transportation, telephone services and post services) that will be borne by the organisers are included as well. Importantly, the amount also includes taxes.
109	Web hosting	expenses for hosting the official website of the competition	unit	1	15.00	15.00	EUR	The official website will host all the necessary information regarding the competition.
1110	Web design	compensation for developing and maintaining the official website	n/a	n/a	n/a	100.00	EUR	The item includes both the expenses for developing and maintaining the official website.
1211	Advertising and publicity	compensation for an expert in public relations	n/a	n/a	n/a	200.00	EUR	This item is reserved for an experienced person in public relations that will be hired to promote the projects through the media and raise the publicity for the competition. The main assignments for this person include: advertising the competition through articles in the media, extending communication with the media, and creating and maintaining fun pages on the social networks.
13	~~Video tutorial~~	~~compensation for creating video tutorial for the competition~~	~~n/a~~	~~n/a~~	~~n/a~~	~~100.00~~	~~EUR~~	~~The item covers the expenses for the time and resources that the person will have to spend on taping a video tutorial for the competition.~~
1412	Incidentals	expenses that are not projected in the budget but may still occur	n/a	n/a	n/a	100.00	EUR	This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary.
Total						~~€15,653.56~~ €11,106.56

Community

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Edit-a-thons
1	Catering	food and snacks	event	4	100.00	400.00	EUR
2	Venue	the space where the edit-a-thons will take place.	event	4	250.00	1,000.00	EUR	The amount will be covered from other sources.
3	Certificates	certificates for all participants	unit	100	0.25	25.00	EUR
4	Stickers	stickers for the editors that will participate in the marathons	unit	100	0.35	35.00	EUR	Planned for 100 editors.
5	Badges	badges for the editors that will participate in the marathons	unit	100	1.00	100.00	EUR	Planned for 100 editors.
Editing competitions
1	First prize	award for the winner of the competition	unit	2	400.00	800.00	EUR	The prize will be awarded as a gadget worth the assigned amount.
1	Second prize	award for the second-placed competitor	unit	2	200.00	400.00	EUR	The prize will be awarded as a gadget worth the assigned amount.
3	Third prize	Award for the third-placed competitor	unit	2	100.00	200.00	EUR	The prize will be awarded as a gadget worth the assigned amount.
Total						€2,960.00

Participation in conferences

No.	Item	Description	Unit	No. of units	Amount per unit	Total amount	Currency	Notes
Wikimedia CEE Meeting 2014
1	Travel expenses	expenses covering the itinerary for the participants	person	2	250.00	500.00	EUR
2	Accommodation	accommodation for the participants	person	2	150.00	300.00	EUR	The amount is projected for app. 3 nights.
3	Other expenses	expenses for local transportation as well as for meals that are not provided by the organisers	person	2	100.00	200.00	EUR	The amount is projected for app. 4 days.
Wikimedia Conference 2014
1	Travel expenses	expenses covering the itinerary for the participants	person	3	400.00	1,200.00	EUR
2	Accommodation	accommodation for the participants	person	3	150.00	450.00	EUR	The amount is projected for app. 3 nights.
3	Other expenses	expenses for local transportation as well as for meals that are not provided by the organisers	person	3	100.00	300.00	EUR	The amount is projected for app. 4 days.
Wikimania 2015
1	Travel expenses	expenses covering the itinerary for the participants	person	2	1,200.00	2,400.00	EUR
2	Accommodation	accommodation for the participants	person	2	240.00	480.00	EUR	The amount is projected for app. 6 nights.
3	Other expenses	expenses for local transportation as well as for meals that are not provided by the organisers	person	2	150.00	300.00	EUR	The amount is projected for app. 7 days.
Total						€6,130.00

Total cost of project: ~~€56.951,56~~€40,391.56
Total amount requested from the Project and Event Grants program: ~~€52.501,56~~€35,941.56
Additional sources of revenue that may fund part of this project, and amounts funded: €4.450,00

Non-financial requirements

See a description of non financial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

Requests for non-financial assistance

We would like to request the Wikimedia Foundation to dispatch part of its merchandise, including:

50 units of Globe Hoodie (Unisex);
20 units of Globe T-shirt (Navy Unisex);
30 units of Be Bold / Wikipedia Mug;
30 packs of Wikimedia Project Buttons (13 pack); and
30 packs of Wikipedia Pens (5 pack).

The hoodies and the T-shirts will be distributed among our members who will have to wear them for promotional purposes, while the rest of the merchandise will be displayed during our public events. We reckon that the supply of the merchandise would significantly increase our savings for promotional materials.

Resources and Risks

Resources

This section is used to highlight your potential for successfully executing this project. Consider including the following information:

List of team members (names or usernames):
- Kiril Simeonovski;
- Bojan Jankuloski;
- Igor Sazdovski;
- Toni Ristovski;
- Snezhana Shtrkovska;
- Zoran Mechkarski;
- Nikola Stojanoski;
- Igor Kuzmanovski;
- Cvetko Nedelkovski;
- Dana Uzhevska.

Onwiki evidence of community support (such as a project about this discussion):

There is no onwiki evidence of community support because the annual plan was being created and subsequently adopted on in-face meetings of our team members.

Endorsements from community members or movement groups:

The community voted no confidence on the work done by Wikimedia Macedonia and approved the foundation of a new NGO that would have to replace its work and retake its name. This grant request was approved by the Board of Shared Knowledge on 8 July 2014.

Special skills or qualifications this potential grantee or project lead brings to this project:

The team consists of members with long-standing experience in the Wikimedia projects, project and financial management in the NGO sector, and education. In addition, the president and staff member has been active Wikimedian for almost nine years and has advanced skills in external relations and project management. Our main goal is to match people with different skills who will have to increase efficiency and improve the capacity of our organisation and we strongly believe that we're on the right way to achieve it.

Evidence of past success in executing similar projects:

For activities conducted prior to 2013, please see the chapters reports of Wikimedia Macedonia or visit its official page.
We have been actively promoting the Macedonian Wikipedia on the social networks, namely on Facebook and Twitter, for more than three years. Great success with a higher number of followers was achieved on both of them, especially on Facebook where the number of "likes" achieved amounts to more than 38,000 as of July 2014 (Facebook page, Twitter page).
We have conducted a series of educational activities at the Faculty of Economics in Skopje.

February-May 2013 — Students were given assignments to create and improve existing articles on the Macedonian Wikipedia on topics in monetary economics. On 28 February 2013, Kiril Simeonovski and Toni Ristovski lectured about Wikipedia with particular focus on the basics of editing (details).
November-December 2013 — Students were given assignments to edit articles on the Macedonian Wikipedia on topics in banking and bank regulation. On 14 November, Toni Ristovski lectured about Wikipedia with particular focus on the basics of editing (details).
April-May 2014 — Students were given assignments to edit articles on the Macedonian Wikipedia on topics in monetary economics. On 10 April 2014, Igor Sazdovski and Kiril Simeonovski lectured about Wikipedia with particular focus on the basics of editing (details).
4 April 2014 — Kiril Simeonovski organised a workshop with a case study on the Wikimedia Foundation and its fundraising titled "How to raise $ 20 million without sales?" (Macedonian: Како без приходи од продажба до 20 милиони долари?). The workshop was attended by about twenty-five students who actively participated in the discussion during and following the presentation. At the end, they were given a homework to form groups and work on suggesting how the fundraising in its current shape could be improved (details).
11 April 2014 — Igor Sazdovski organised a workshop with a case study on the overlook of the peer-produced against the price-incentivised websites in near future titled "The future of the most influential websites" (Macedonian: Иднината на највлијателните страници на Интернет). Before the start of this case study, the best three selected groups presented their homework from the previous case study. The workshop was attended by about twenty students who actively participated in the discussion during and following the presentation (details).

We have organised two photographic competitions.

7 November-7 December 2013 — Wiki Loves Cultural Heritage, a photographic competition aimed at uploading images taken from cultural heritage of any form, was organised in Macedonia. The project ended with a total number of 4.915 uploaded photographs (details, report).
May 2014 — Wiki Loves Earth, a photographic competition aimed at uploading images taken from natural heritage sites was organised in Macedonia as part of the international contest. The project ended with a total number of 12.695 uploaded photographs (details, report).

We have been also in active negotiations with several GLAM institutions since April 2014:

28 May 2014 — Shared Knowledge and the Holocaust Memorial Center for the Jews of Macedonia signed a memorandum of agreement, proscribing our future mutual cooperation in the documentation of the life and history of Macedonian Jews. The cooperation will be mostly reflected through the release of materials and generating content on the Wikimedia projects.

Risks

This section is used to identify key risks or threats that would prevent you from achieving your project goals and how you would mitigate those risks and threats.

The main risk concerned with our annual plan derives from the uncertainty that our negotiations with the GLAM and educational institutions will end successfully. Therefore, we've prepared a list of alternatives that will be introduced in the case of negative outcome. Another risk is associated with the probability that some unforeseen events may occur and increase some expenses. However, we've projected an item of incidentals and included it at the end of each individual budget for almost every single project or activity.

Impact

In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.

Fit to strategy

How will this project support the key organizational objectives of

increasing reach (more people will access or contribute to Wikipedia or our other projects), participation (more people actually contributing), quality (more content, more useful content, or higher-quality content), credibility (more trust in our projects), organizational maturity and effectiveness (how it will move you or the Wikimedia community forward), or financial sustainability (how it will help you achieve more in the long run)?

This statement should address at least one of the strategic priorities listed here specifically. See Project and Event Grants program criteria for decision making.: The activities and project that we plan to carry out during the course of the year will address all of the aforementioned objectives to a certain degree. A reflection of increased reach and participation will come from our educational programme along with the community-oriented projects. Quality content will be generated through our GLAM projects and educational programme, while quality improvements of the existing content will be pursued through the editing competitions. The lectures that we plan to give about specific topics such like the Wikimedia movement with its projects, the value of the free knowledge, and the licencing of free content have the potential of presenting and promoting our movement in the way that will have to increase credibility as well. Most of the people involved in our activities will be community members or people who have very good experience in project management and are interested to increase their knowledge about our movement. The linkage between these two groups of people will lead to a faster growth of our capacities, increased effectiveness of all processes, and greater openness to the external environment. With regard to the future financing of our activities, our strategic priorities include securing financial sustainability, increasing the number of different funding sources, and raising the level of financial independence. Our goal in the first year will be to promote our activities and get in touch with different institutions, which will have to help us achieve our strategic priorities on the long run.

Benefits

If the project will benefit a specific online community, please tell us.: The Annual Plan includes a wide range of activities and projects that will benefit various Wikimedia projects in different languages. It will also provide benefits particularly for our local community and for the global community as well.

Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?: Our Annual Plan is subdivided into four different tracks: administration, GLAM, education, and community. The administrational part aims at increasing our organisational capacities and effectiveness; GLAM has its primary goal of extending cooperation with the institutions from this sector; our educational programme focuses on the activities and projects implemented in cooperation with the educational institutions; and the track on community includes a set of activities aimed at supporting the work done by our community members.

If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.: Annual Plans are submitted by other organisations on a regular basis to the FDC or PEG. Since we don't meet the criteria to submit our request to the FDC, we find it more convenient to do it to the PEG. This will have to change in near future once we meet the criteria.

Please list other benefits to the movement here.: The increase of the number of organisations with plenty of activities and projects dealing with the Wikimedia projects is always beneficial for our movement, especially when the entity operates in a region with high potential of improvements.

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

Create a request for an extension of the approved project completion date.
Create a request for changes to the approved project budget.

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