Grants:PEG/Alhen/Wiki Loves Monuments in Bolivia/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/Alhen/Wiki Loves Monuments in Bolivia.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Compliance and completion

Did you comply with the requirements specified by WMF in the grant agreement?: Answer YES or NO.; SI

Is your project completed?: Answer YES or NO.; YES

Did you use any of the grant funds?: Answer YES or NO.; YES

http://docs.google.com/spreadsheet/ccc?key=0AnFAhq7AZ_epdE8zZkZSYks1QVlFNlExcGJDSGkxRWc#gid=5 https://meta.wikimedia.org/wiki/Grants:PEG/Alhen/Wiki_Loves_Monuments_in_Bolivia

para hacer el seguimiento de algunas actividades se usaros los siguientes hilos:

[Wikimedia-BO] Fwd: Re: Bolivia - Finalistas 10 WLM - 2013
[Wikimedia-BO] Grant (2) WLM
[Wikimedia-BO] Wiki Loves Monuments
[Wikimedia-BO] Menciones en prensa
[Wikimedia-BO] Difusión de WLM
SEÑALES DE VIDA COMUNIDAD!
[Wikimedia-BO] Fwd: Re: Bolivia - Finalistas 10 WLM - 2013
[Wikimedia-BO] Programa ERBOL Media Luna
[Wikimedia-BO] 2000 fotos de Bolivia en WLM
[Wikimedia-BO] Fwd: Sobre las listas de monumentos.
WLM Encargados de listas reportarse.

Activities and lessons learned

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.

Reclutamiento de voluntarios y contactos institucionales previos: julio, agosto.

http://wlm.wikimedia.org.bo/voluntariado-wiki-loves-monuments-bolivia/

Elaboración de Listas

LISTAS DE MONUMENTOS

( gestión, investigación, transcripción, subida a la wiki, georeferencias,correcciones):

Cochabamba: Olga, Julia,Romaine,Jduranboger,Pattyghbl1, UAwiki
La Paz: Alejandro René Gonzáles Estrada, Olga, Erlan, Justine,Romaine,
Chuquisaca: Justine, Barri , Caleidoscopic
Oruro:Erlan, Olga, UAWiki,Alexandro82
Santa Cruz:MercurioMT,Luisarielvega, Olga, Erlan, Justine, UAWiki
Potosí: Olga, Julia, Eliana, Erlan, UAWiki
Tarija:Vladimir138,Romaine,Olga, Jlcarpediem, Justine
Beni:Erlan, Olga, Jduranboger , Patty,UAwiki,Multichill
Pando: Olga,Romaine, LuisandrésSantander,

Contactos institucionales:

Cochabamba: Eliana, Olga, Equipo Cochabamba
La Paz:Luis, Erlan
Chuquisaca:
Oruro:
Santa Cruz: Olga
Potosí:
Tarija:
Beni:
Pando:

Difusión del evento

(afiches, medios, videos, redes):

Globales: Blog, Twitter, facebook: Olga, Erlan, Esteban Medios de comunicación y publicaciones en prensa:Julia, Olga, Luis, Erlan,

Cochabamba:Equipo Cochabamba, eventos, videos, afiches y difusión en su ciudad
La Paz: Olga, Justine, Patty
Chuquisaca:
Oruro:
Santa Cruz:
Potosí:
Tarija:
Beni:
Pando:

Eventos paralelos y/o complementarios

(ferias, bicirecorridos, otros):

Cochabamba: Bicirecorridos, generación de videos, equipo Cochabamba
La Paz:Ferias dominicales, Justine, Erlan, Olga, Luis, Julia
Chuquisaca:
Oruro:
Santa Cruz:
Potosí:
Tarija:
Beni:
Pando:

Contacting public institutions in order to obtain updated list of monuments and to invite them to get involved in WLM.
GAMLP

Gobierno autónomo Municipal de Cobija, quienes crearon una lista de monumentos a solicitud nuestra

Updating of the Wikipedia lists for each region of the country.
Writing announcements for media(TV, newspapers, etc.). For this activity, there is a journalist who is part of the coordination group for WLM.

Comunicados de prensa: Julia Sonco.

Leading the campaign on social networks.

Redes sociales: --CALEIDOSCOPIC (talk) 20:07, 28 November 2014 (UTC) The account in twitter has now near 1000 followers. @wikimedia_bo The blog of the event is now a oficial reference and have more visitors. Our blog

Design and distribute the promotional material.

Diseño marcas asociadas, difusión:

Cochabamba: Equipo Cochabamaba
La Paz: Justine, Erlan, Olga, Angie
Chuquisaca:
Oruro:
Santa Cruz: Luis Vega
Potosí:
Tarija:
Beni:
Pando: Luis Santander
Organization of four online and offline events to help contestants upload pictures to Wikimedia Commons.

Launch of the contest.

Organization of the award ceremony.

Caleidoscopic, Luis Rejas, Julia Sonco Pics of the awards ceremony

We have to do:

Lessons learned

What lessons were learned that may help others succeed in similar projects? Consider the following questions and respond with 1 - 2 paragraphs.

What went well?

The participation and the media involvement, the community is bigger now.

La temática del concurso resultó interesante para muchas instituciones y los contactos iniciales fueron prometedores,

What did not go well?

We have some problems to find the winners.

What would you do differently if you planned a similar project?

Create a alternate link between the people who partcipe, the Commons account is not sufficient.

Project goal and measures of success

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/Alhen/Wiki Loves Monuments in Bolivia to review the goals and metrics listed in the approved submission.

Project goal

Provide the project goal here.: Main goal: get people to photograph monuments and share them under a free license on Wikimedia Commons.; Secondary goal: Get cultural and heritage related institutions to work along together to reach people and raise attention over cultural heritage.
Did you achieve your projected.

Cobija: It's the capital of Pando, smallest department in Bolivia. They didn't have a heritage monument list by the time we asked. The municipality agreed to make a list of monuments that are historically and economically important for the region. http://www.pando.gob.bo/monumentos/ The project had a positive influence in the development of awareness of heritage in that region.

Cochabamba: We contacted Patricia Dueri, head of the Architecture Department at San Simon University. She and her group organized bicycle outings to photograph different heritage places around the city. They also helped spread the word about the contest among heritage related institutions. They went on to create a Youtube video to engage new editors and photographers to participate. There was an

La Paz en Fotografía : We got La Paz en Fotografía to help us spread the word about the contest. La Paz in Fotografía is one of the biggest communities in Bolivia that gathers photographers who post daily about the country and its people.

We got people to participate from all departments in Bolivia, and not only the main cities, but also we got some pictures from intermediate cities like Arani, or Calamarca. Cobija is an interesting example because this is city is often left out of national competitions due to its poor Internet connection and lack of road connections during the rainy season. Luis Santander, a volunteer, got the local authorities to cooperate with the contest.

Measures of success

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there.

Number of participants (50+ participants)

156 people participated in Wiki Loves Monuments Bolivia 2013 as it can be seen in the archive.

Number of images collected (1000+ files) Internet penetration in Bolivia is the lowest in the region(15%), it will be great if we reach this number.

The contest collect a total of 2381 images of the 9 departments of our country. You can see the images here

Inclusion in the media (10+ mentions)

www.opinion.com.bo 09/01/2013

Inclusion of 5 institutions related to cultural heritage to help spread the word about the contest.

- Convocatoria Promovida por Matadero y Facultad de Arquitectura Cochabamba
- One of four videos that present and invite make part of the contest. Facultad de Arquitectura Bolivia
- Colegio de Arquitectos de Bolivia
- Universidad Mayor de San Simón UMSS
- Facultad de Arquitectura y Ciencias del Hábitat
- Paseo Pacuara Wasi
- La Paz en Fotografía
- Centro Cultural Museo San Francisco
- mARTadero
- SerBolivianoEs ()
- CERES (donated books for prizes)
- Comunidad de Software Libre Bolivia (Provided space for the prize award ceremony at a FLOSS celebration)
- Fundación Imagen (provided equipment for the workshops)
- Dirección de Cultura del Gobierno Municipal de Cobija (helped create the list of monuments and support the logist of the contest)
- Marcas Asociadas SRL (helped with the design and overall creation of the graphic material for promotion)

Provide an overall assessment of how your project went according to these measures.: The project itself was well received by a majority of the institutions that got to know about the project. We even got some of them, like the Colegio de Arquitectos de Bolivia, the main institution that gathers architects in Bolivia to request a better representation for next year's contest. The La Paz's City Hall couldn't include us in the project because we started the project after they had already designed their annual budget. This is contest is even mentioned by some of the contestans even years afterwards.

If you were to plan a similar project, would you measure it differently? If yes, please explain how.: We need to take advantage of the work we did to create the lists, so we can complete the pictures for the monuments that didn't get a photograph.

I believe that because of Bolivia's growth we can now expect at least 3000 pictures from different departments, and that we can engage at least 200 individuals to participate in the contests. We, as a working group, have received many requests to make a new version of this contest which we had to decline due to time issues. It's important to note that we may include a milestone that can measure how many pictures were uploaded correctly following the guidelines to participate. Also, we want to see how many of the users uploaded pictures after the contest have finished to see if we got effective user engagement.

We will also look forward for intermediate cities to actively participate in the contests for them to create official heritage lists for their regions.

Impact

This section ties this project to Wikimedia's broader goals, and shows what the project accomplished.

What impact did this project have on WMF's mission and the strategic goals? Please answer in 1 -2 paragraphs and include specific measures of impact such as the number of readers or editors reached by a particular project, or the number of articles edited or improved.

Stabilize infrastructure: The project wasn't aimed at improving this aspect.
Increase participation: The project connected 156 participants in the contest to create and be part of Wikimedia Commons.
Improve quality: Quality was requested and we got users from other countries to mark a number of pictures as quality additions to Wikimedia Commons.
Increase reach: Press releases and mentions on radio, TV, and online helped increase the visibility of the Wikimedia projects as places where you can collaborate rather than simple use and discard.
Encourage innovation

The project wasn't aimed at improving this aspect.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: YES

We have shared a dropbox folder with the contact that includes the receipts.

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.: These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.; Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.

PLACEHOLDER TEXT. SEE INSTRUCTIONS AT Grants:Index/Create financial report.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Posters, rollers, fliers, banners	Fliers	USD	1000 copies pack	190	117	117	USD	11/18/2013 Editorial Greco SRL
2	Posters, rollers, fliers, banners	Banners	1 Banner	2	125	50	100	USD	October, we have no note because the provider make a special discount
3	Posters, rollers, fliers, banners	Posters	1 package of 1000 posters	1	290	257	257	USD	10/21/2013 Weinberg
4	Posters, rollers, fliers, banners	Banner for Cochabamba	1 banner	1	290	13	13	USD	PRODEM/Bank budget
5	Miscelaneous - logistics	Alquiler de carpas	One morning rent	3	15	Global limit 200	45	USD	Three sundays in the Local feria October
6	Miscelaneous - logistics	Transportation of framed photographies in the city	1 travel	4	3	Global limit 200	12	USD	25/26 April
7	Miscelaneous - logistics	Transportation of prizes	1 travel	2	3	Global limit 200	6	USD	04/12/2014
8	Miscelaneous - logistics	Food and Beverages	1 session of cordination	1	1	Global limit 200	36.3	USD	03/08/2014
9	Miscelaneous - logistics	Food and Beverages	1 session of cordination	1	1	Global limit 200	4	USD	04/23/2014
10	Miscelaneous - logistics	Food and Beverages	1 session of cordination	1	1	Global limit 200	7	USD	04/25/2014
11	Miscelaneous - logistics	Food and Beverages	1 session of cordination	1	1	Global limit 200	7	USD	03/07/2014
12	Miscelaneous - logistics	Calls and internet conections	1 pack of 12 cards	1	1	Global limit 200	30	USD	Dates: Along the organization 12 thelephonic cards
13	Miscelaneous - logistics	Office suplies award event	1 pack	1	1	Global limit 200	3.5	USD	Date:04/25/2014 BMC Librería, argollas, hilo de pescador y otros para la instalación dela expo
14	Miscelaneous - logistics	Diplomas para los ganadores y otras impresiones	1 set	1	1	Global limit 200	4	USD	Date:04/25/2014 10 diplomas para los ganadores impresión de números
15	Miscelaneous - logistics	Tarjeta bancaria	1	1	1	Global limit 200	10	USD	Date: factura debanco
16	Miscelaneous - logistics	Soporte de página web	1	1	1	Global limit 200	40	USD	Date: recibo Wikimedia
17	Prizes	1st Prize Galaxy Tab	1 Tab	1	364	295	295	USD	Date:
18	Prizes	2nd Prize Galaxy Ace 3	1 smart phone	1	218	200	200	USD	04/10/2014 Sayquecell
19	Prizes	3rd Prize	1 Printer EPSON XP-201	1	80	90	90	USD	04/14/2014 Sis Comp Full Colors
20	Prizes	4th Prize Travel	Travel	1	218	200	40	USD	04/10/2014 recibo Wikimedia Brian Covz
21	Photo printing and framing	Framed photos	1 Printed and framed photo	10	63	630	630	USD	04/25/2014 Irpa Luraña Equis Buro

Total project budget (from your approved grant submission): 3104

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if the Project and Event Grant is your only funding source): 2414

Total amount spent on this project (this total should be the total calculated from the table above): 1946,8

Total amount of Project and Event grant funds spent on this project (this total will be the same as the total amount spent if the Project and Event Grant is your only funding source): 2414

Are there additional sources of revenue that funded any part of this project? List them here.: None

Remaining funds

The funds remaining from this grant in the amount of US$467.20 were deducted from another grant payment for Grants:Project/Rapid/Wiki_Loves_Monuments_2018_Bolivia.

Are there any grant funds remaining?: Answer YES or NO.; YES

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

US Dollars 467,2

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

We have planned finish and close the event sending the awards for the volunteers as we have proposed.