Grants:IdeaLab/Towards a New Wikimania
|This consultation concluded on 19 January 2016 at 0:00 UTC. Analysis of feedback and outcomes are available at Grants:IdeaLab/Towards a New Wikimania/Outcomes.|
- 1 Background
- 2 Idea
- 3 Goals
- 4 Issue 1: Building shared understanding of Wikimania's value
- 5 Issue 2: Rethinking the overall form of Wikimania
- 6 Get involved
- 7 Endorsements
- 8 Notes
- 9 Participants
Wikimedia movement conferences include:
- Wikimania - traditionally a conference for everyone who participates in the Wikimedia movement
- Wikimedia Conference - traditionally a conference for Wikimedia affiliate organizations (Chapters, Thematic organizations, User Groups, and Wikimedia committees) in addition to Wikimedia Foundation staff.
- Regional or country focused conferences - regional community gatherings (e.g. WikiArabia, Iberocoop Conference, Central and Eastern Europe (CEE)), or country-specific Wikimedia Conferences (e.g. WikiCon USA)
- Thematic conferences - global community gatherings focused on particular themes Diversity Conference, Wikisource Conference, Global Hackathons, GLAMWiki Conference
What is the problem you're trying to solve?Edit
Problem 1: The Wikimedia movement invests valuable resources in Wikimania, including significant time and energy from volunteers and paid staff, but we have not yet built a shared understanding of the outcomes we want to achieve with these resources. As a result, it is difficult to know if Wikimania is meeting the movement's needs.
- Over the past 10 years, there has been an increase in the number, scope, and complexity of Wikimedia movement conferences. As the largest movement conference, Wikimania in particular has continued to grow. The total spend by WMF for Wikimania 2014 in London and 2015 in Mexico, including all travel, accommodations, scholarships, staff support and direct conference expenses, was ~$1 million USD, with 1,520 attendees for London and 800 for Mexico. Affiliates and individuals outside of the WMF have also put significant funds and time into these events. How will we (as Wikimedian conference organizers, funders, hosts, speakers, attendees, etc) know if the resources we put into Wikimania are meeting the movement's needs?
Problem 2: The way that Wikimania is organized and executed has grown organically over time, with small changes adopted to address individual issues. As a result, a number of issues have remained unresolved year over year.
- The bid process for hosts, and unclear roles and responsibilities of the various groups involved in making Wikimania happen each year are two areas of particular concern. At this point, larger structural changes seem to be needed. But what form of changes to Wikimania will support the movement's needs best?
Based on conversations with past Wikimania hosts, committees related to Wikimania (e.g. Jury Committee, Steering Committee, Program Committee), WMF Staff, and community volunteers and participants, the following issues have been identified. You can edit this table to add other issues, if you like.
|Outcomes & Connections between conferences||
|Roles & Responsibilities||
|Communication & Resources||
What is your solution?Edit
Instead of continuing to make small changes to address single issues as they arise, let's take this opportunity to take a wider view. Let's consider what outcomes we value from movement conferences like Wikimania, and consider what form of Wikimania could serve us best as a movement going forward. From this bigger picture, we can then begin to work together on more specific process improvements. The outcomes of this consultation will begin to be implemented starting in 2018.
This consultation will address two major issues:
- Building shared understanding of Wikimania's value, in the context of other movement conferences
- Rethinking the overall form of Wikimania for 2018 and beyond, with clarification of roles & responsibilities
|15 December 2015||Consultation launches for public input|
|18 January 2016||Consultation ends|
|8 February 2016||Report back findings and next steps|
|March-May 2016||Begin laying groundwork to pilot changes for 2018|
|June 21–28 2016||Wikimania 2016|
|September – December 2016||Analyze outcomes from Wikimania 2016 for incorporation into 2018 plans, finalize selection for 2018|
The value of Wikimedia movement conferencesEdit
There are three ways this outcome can be seen:
The unique value of WikimaniaEdit
The above outcomes can be seen at a lot of different movement events. So, what outcomes can/does the movement achieve at Wikimania and nowhere else? Please visit the talk page or take the survey to share your thoughts about both the value of Wikimania and the value of movement conferences in general!
Issue 2: Rethinking the overall form of WikimaniaEdit
Host: The organization or team representing the region where Wikimania is held.
Program Committee: Group responsible for requesting and selecting sessions to include in the Wikimania program.
Jury: Group currently responsible for selecting the host.
Steering Committee: Group tasked with making recommendations to members of the jury for the host selection process, and generally advising Wikimania hosts.
WMF Events Manager: WMF's main point of contact for Wikimania coordination
Options for new forms 2018-2021Edit
Keeping in mind the outcomes Wikimedians aim to achieve from Wikimania or other movement conferences, let's consider some ideas about what new form(s) might support those outcomes best. Feel free to suggest improvements to these options or add ideas for other options on the discussion page! Note that Wikimania 2016 is also currently experimenting with a new format - lessons learned from this experiment should also be fed into future forms for 2017 and beyond.
WMF staff will review, aggregate and qualitatively code all feedback together before reporting back on outcomes. You may share you feedback via the talk page, or privately via a survey hosted by Qualtrics (a third party survey provider).
- Your answers will be protected under the following privacy statement.
Have a story about something great that happened at or after a Wikimedia movement conference?
- Instigator Would like your input to build a more sustainable plan for supporting Wikimania and other movement conferences. Siko (WMF) (talk) 00:17, 2 December 2015 (UTC)
- Community organizer Helping facilitate communications and engage groups and individuals interested in Wikimedia movement conferences. I JethroBT (WMF) (talk) 23:42, 1 December 2015 (UTC)
- Project manager help coordinate feedback and work with community and WMF to implement changes. EYoung (WMF) (talk) 01:19, 2 December 2015 (UTC)
- Researcher Finding, summarizing and analyzing qualitative and quantitative information from past movement conferences. Shouston (WMF) (talk) 04:46, 3 December 2015 (UTC)
- Conference reports submitted by WMF grantees (e.g. Wikimedia Conference report, reports from regional conferences such as Wiki Indaba and WikiCon USA)
- Post-conference evaluation surveys conducted by the organizing teams, e.g. Wikimania 2014, Wikimania 2015, Wikimedia Conference 2014, Wikimedia Conference 2015, Wiki Indaba 2014, WikiArabia 2015
- Hundreds of Wikimania Scholarships reports from 2014 and 2015
- Conversations with conference organizing teams, volunteer committees, and conference attendees
- See fundamental principles in planning, evaluation tasks, and general programming considerations for Wikimania 2016
- See Conference & Travel Support grants from the Reimagining WMF Grants consultation report