Geran:Persidangan/Rancangan
Best practices for creating a successful conference grant proposal.
More resources, guides and helpful information can be found on the Events Team Portal and on the Community space tab.
Step 1: Send out a community engagement survey
The purpose of the community engagement survey is to help organizers demonstrate how important it is to the community to have this event. The survey will also help gather consensus on what topics or priorities the community wants to focus on at the event. The number and quality of survey responses will influence the size of the event, so it is important to make sure your community knows this.
- Open the community engagement survey template and make a copy. This is a MASTER FILE - DO NOT EDIT - Please make a Copy.
- You can add additional questions to the survey, but you should not remove any questions. If you translate the survey, please post the translation on this discussion page so others can use it.
- Send the survey out to people in your community who might be interested in this event. Set a deadline for survey responses and send out reminders.
- You will need the results from the community engagement survey to complete the grant application and be eligible for funding. Important note: The community engagement survey is required. This is a MASTER FILE - DO NOT EDIT - Please make a Copy.
Step 2: Learn from similar events and best practices
It is a good idea to review reports from events that are similar to what you would like to organize, and from events your community has organized in the past. Below are some best practices and guidelines that other volunteers have learned from years of organizing events.
Remote events - remember that you can always consider applying for a virtual event grant instead of an in-person one. Please also read our new requirements, guidelines and tips for organizing remote events.
Peserta & Biasiswa |
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Location & Timing |
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Langkah 3: Rancang belanjawan anda
Budget Guidelines | |
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Venue & Materials |
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Travel & Meals |
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Event Planning & Support |
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Alternate sources of funding |
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Step 4: Gather a strong organizing team
The size of a conference will likely dictate the number of volunteers needed to plan and execute a successful event. The roles below can be split into smaller teams, and additional roles can be added. Conference planning experience is not the most important quality to look for, but it is important that there is momentum and genuine commitment from the core organizing team.
Penyelaras Geran |
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Logistik |
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Atur Cara Persidangan |
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Perhubungan |
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Jawatankuasa biasiswa |
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Penyelaras sukarelawan |
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