Grants:APG/Proposals/2019-2020 round 2/Wikimedia Indonesia/Impact report form

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Introduction

Wikimedia Indonesia (WMID) is the biggest chapter in the ESEAP region. We develop and support the local communities to ensure that they feel happy to be part of our nationwide community. WMID always try to find new opportunities from encouraging GLAM institution to join free knowledge movements to collaborating with educational institution to increase their student digital literacy. Our partners are coming from various background, government institution, private entity, even small community. We value them and always regard them as an equal partners as we understand we cannot work together without them. We are also good at any competition event, we have been managed different kinds and types of competition, ranging from photo competition to writing competition, small or big event, and collaborative or internally funded activities.

Metrics and results overviewEdit

This section provides metrics that will be used to measure each program's achievements conducted by Wikimedia Indonesia under this grant

Shared metrics

  1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
  2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
  3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

  1. Active collaborations: the number of organisation or partners which actively collaborate at least 2 events during the grant period.
  2. Active community member: the number of active community member who spend their time to attend, organize or participate in the events, program, or activities, either in person or virtually with minimum 3 participation. This definition does not include social media followers, donors, or others not participating directly.
September 2021 Report - Metrics.png
2020
2021
Comparasion location of Wikimedia Indonesia partners for the year 2020 and 2021
Details progress
Metrics Goals Achieved outcome Status Explanation
1. number of total participants 4,891 4,862
99.4% complete
2. number of newly registered users 2,685 1,014
37.8% complete
Newly registered users usually come from offline activities, this is the reason why the metrics is very low
3. number of content pages created or improved, across all Wikimedia projects 26,586 73,999
278.3% complete
|Higher than target because of our online program activities especially in Community Development and Support
4. Active collaborations 15 13
86.7% complete
We had more than 50+ partners who worked with us, but only 13 that we did twice collaboration for the whole year
5. Active community members 70 108
154.3% complete
Higher than target. We managed to attract more active contributors to join our activities


Wikimedia Communities in Indonesia: A Decade ReflectionEdit

The Wikimedia movement in Indonesia has started since the Indonesian Wikipedia came to public for the first time in 2003. One year later, the Javanese and Sundanese Wikipedia also came into being dedicated for the regional language speakers. Then, the small community was thoroughly online. It was not until the Wikimedia Indonesia was established in 2008, the community started to introduce themself to institutions and to promote Wikipedia editing for wider audience in Indonesia.

Introducing Wikipedia met infrastructure and cultural obstacles back in the 2000s. The Internet was not a thing yet in the decade, let alone providing encyclopedic writings for free for everyone. It was almost utopian idea to invite people writing such a genre for a society where reading and writing were not a popular culture. One of Wikimedia Indonesia's founders, Ivan Lanin, once expressed his inability to write in Indonesian well. He found the Indonesian Wikipedia as a place to exercise and excel his writing skills. Years later, he is respected by the country for promoting the Indonesian language writing.

Still, with such obstacles, growing the Indonesian community is not impossible. With the ever growing number of Internet penetration in the country, the chance of flourishing the voluntary editors opens wide.

Building the community: A Wikimedia Indonesia perspectiveEdit

We analyses the attempts Wikimedia Indonesia has made in order to build volunteer communities in Indonesia since 2010 until 2020. The earlier competitions such as Bebaskan Pengetahuan, Papat Limpad, Wiki Sabanda, and Wiki Mrebawani until the support of five local communities in 2020 shape an outline of how Wikimedia Indonesia has preserved its volunteers.

Earlier effort: Starting with writing competitionEdit

Earlier attempts commenced by Wikimedia Indonesia to invite more people editing Wikipedia were through competitions. First competition was Bebaskan Pengetahuan, held twice in 2010 and 2014, for the Indonesian Wikipedia. Considering the regional languages, similar competitions. Two year after the first Bebaskan Pengetahuan, Papat Limpad was held for the Javanese Wikipedia for two year in a row, 2011-2012. These two competitions aimed for university students only.

Bebaskan Pengetahuan was deemed effective in gaining more volunteers for the Indonesian Wikipedia. However, that was not the case for the regional language Wikipedias, the Sundanese and Javanese Wikipedias. Given the still low number of volunteers in the two Wikipedias, other competitions were rearranged dubbed Wiki Sabanda (2014 and 2018) for Sundanese and Wiki Mrebawani (2015 and 2018) for Javanese. At that time, the competitions were open to the general public.

All those competitions involved volunteers as committee members and they were based in different cities. Jakarta was the base for the Bebaskan Pengetahuan committee, Semarang for Papat Limpad, Bandung for Wiki Sabanda, and Yogyakarta for Wiki Mrebawani. Living in the same city and the frequent meetups for committee members might have helped shape local communities later on, even though the idea was not ideal for all. For example, there was not any trace of volunteers in Semarang after Papat Limpad.

Considering the community culture in Indonesia, gathering can mean many things. It is usually administrative, but can turn social and lead to bonding. Those meetups might be driven by administrative tasks as committees, but the same interests might support the bonding among committee members. In April 2017, a community space was set up in Yogyakarta to accommodate the growing number of local Javanese Wikipedia volunteers. Their interest was promoting the use of the Javanese language online, especially through the Javanese Wikipedia.

Going deeper: Involving and engaging with the volunteersEdit

A local community that grew in Yogyakarta might have inspired volunteers in another city as far as Padang to group themselves. Wikimedia Indonesia helds several Wikipedia trainings (WikiLatih) in Padang as a response to the interests of local volunteers; Wikimedia Indonesia has held WikiLatih since 2015 mostly at its office in Jakarta. Again, it involved the local volunteers as committee members. The growing number of volunteers in Padang finally led to the establishment of another community space by Wikimedia Indonesia.

With the emergence of communities in Yogyakarta and Padang, Wikimedia Indonesia started to formulate what a community is. At the end of 2017, a community was still loosely defined. As long as there were a bunch of volunteers living in the same city with frequent meetups, it could be called a community and Wikimedia Indonesia might grant them a community space to grow the community. Moreover, Wikimedia Indonesia invited several volunteers in Bandung and Jakarta to form communities by learning for Yogyakarta and Padang. Volunteers in Bandung finally formed a community in 2018.

More trainings outside Jakarta were held since the emergence of communities. There was an idea that more trainings in a certain city by involving local volunteers could lead to the emergence of a local community. It actually happened in Denpasar, where more trainings were carried out to support the birth of the Balinese Wikipedia. A Denpasar community was eventually formed in the first half of 2019, joining the Yogyakarta, Padang, and Bandung communities.

Wikimedia Indonesia kept involving community members as trainers and sent them out of town to train. Training for trainers was also carried out by Wikimedia Indonesia to build the capacity of community members. The practice of involving community members within Wikimedia Indonesia’s activities might have kept them in the Wikimedia movement.

Support for growing: Amplifying our effortEdit

Along with training, Wikimedia Indonesia offered support for community activities. In 2018, grants started to be offered to community members to work on their own activities. In 2019, financial support was given to five local communities to hold monthly meetings. Grant activities and monthly meetings are usually social and could help bonding the community members.

Communities were also offered scholarships to attend WikiNusantara (national conference) and Wikimania (international conference) in 2019. Most community members got the WikiNusantara scholarships and one community member from Bandung received a Wikimania scholarship by considering their involvement in Wikimedia Indonesia’s activities in the past one year. The conference is mostly social where volunteers from across the country get to know each other.

In mid 2019, a community was redefined by Wikimedia Indonesia that it should have a community coordinator chosen by community members. The presence of a community coordinator was necessary for Wikimedia Indonesia to establish a single communication flow from Wikimedia Indonesia to a community vice versa. Moreover, as there was a possibility that more communities would emerge, a community space was not granted anymore to any new community.

In mid 2020, a community was redefined again. The role of community coordinator was abolished. Community was free to structure itself, but there must be at least three members. Besides, Wikimedia Indonesia needed a contact person from each community to consult about their community. Moreover, communities could request logos for their branding to Wikimedia Indonesia.

The growing number of potential online communities in the time of COVID-19 led Wikimedia Indonesia redefining again a community. Most potential community members did not live in the same city and met online due to similar interests such as linguistic interests. Therefore, a community can be based on linguistic or thematic basis. These communities include Madurese-language and Nias-language communities that gave birth to the Madurese Wikipedia, Nias Wikipedia and Wiktionary.

Expectation: Hope and dreamEdit

Reflecting the past 10 years (2010-2020), Wikimedia Indonesia has defined what a community is and set a formulation on what a stable community looks like. A community is a group of people sharing a common interest related to the Wikimedia movement. Their interests can be city, linguistic, or any other thematic basis. There should be someone in a given community where Wikimedia Indonesia can reach the community. That is the role of community contact person is necessary.

Wikimedia Indonesia considers a community stable whenever they can set up their own meetups and meetings, and realize their own proposed activities. They know how to utilize their activities to grow or at least to preserve their numbers. They know how to solve their own problems. However, Wikimedia Indonesia is open for any consultation and assistance requests to help the community persist.

We also use and emphasize open, direct, and honest communication approach to the community. Using this approach means a lot for us, we try to change the general perspective that it's not a taboo anymore to speak open, direct, and honest toward each other. We can build our mutual trust. We believe without gaining their trust, we cannot work together, and our dream cannot be realized.

Telling your program stories – all programsEdit

Community Development and SupportEdit

Online Scholarship: A New Attempt to Motivate Volunteers

The last semester we saw less enthusiasm among our volunteers upon our online activities, providing that the fewer people applying for the Book Grant and some communities failed to carry out monthly meetings for several times. However, given the pandemic situation, we can do but to hold tight our regulation that deters offline activities, thus still preferring online activities. Therefore, we launched this semester an Online Scholarship in an attempt to preserve our volunteers’ motivation.

Starting January until June 2021, 27 proposals had been granted the Online Scholarship. Held twice for a three-month term each, there were 18 users participating in the first term of the Scholarship by carrying out 12 granted activities and 35 users participating in the second term by carrying out 15 granted activities. The Wikimedia projects edited encompassed 15 projects, from the Indonesian Wikipedia to the newly born Nias Wiktionary. Below are sixteen of all granted activities.

  1. Adding entries into the Nias Wiktionary
    The Nias Wiktionary is a new Wikimedia project. It needs more content pages and adding more entries is one way to do it. This activity created a total of 75 new entries on the project.
  2. WikiSalatiga
    Few photos about Salatiga City are there in the Wikimedia Commons. Therefore, the grantee aimed to improve the visibility of Salatiga City by uploading 110 photos of its heritage buildings to Wikimedia Commons and adding them to related articles on the Indonesian Wikipedia.
  3. Improving the quality of articles on electrical measurements in the Indonesia Wikipedia
    Articles about electrical measurements in the Indonesian Wikipedia are few and most of them are of low quality. This activity improved 18 articles on the topic by turning each of them into more than 10.000-byte articles with at least 5 references.
  4. Creating articles and categories on missing Indonesian districts in the Indonesian Wikipedia
    There are around 7.230 Indonesian districts, yet not everyone has their articles on the Indonesian Wikipedia. This activity created 252 stub articles and 734 categories about Indonesian districts missing in the Indonesian Wikipedia.
  5. Creating Wikidata items on Indonesian women’s press
    Women’s magazines have been in Indonesia since colonial times. However, Wikidata still lacks items about them. This activity created 48 items about women’s magazines circulated in Indonesia and the former Dutch East Indies.
  6. Creating Wikidata items on every district office in West Sumatra Province
    There were few Indonesian government offices in Wikidata, let alone the district offices. This activity created 179 items about district offices in West Sumatra Province, equipping them with their coordinates so that they can be visualized through a map.
  7. Adding entries into the Sundanese Wiktionary
    The Bandung community tried to revive activities in the Sundanese Wiktionary by adding more entries to it. Therefore, they created an activity that successfully added 425 entries to the Sundanese Wiktionary, equipped each entry with information on its Sundanese register and exemplary sentences on how to use the Sundanese words in sentences.
  8. WikiSwara
    In the Javanese Wiktionary, entries were usually not equipped with audio files containing word’s pronunciation . This activity created 205 audio files on pronunciation of Javanese words. The files were then uploaded to Wikimedia Commons and put into entries in the Javanese Wiktionary.
  9. WikiMuseum
    Although there are many museums in Indonesia, few articles about Indonesian museums were there in the Indonesian Wikipedia. The activity created 60 stub articles about Indonesian museums in the Indonesian Wikipedia.
  10. Filmpedia
    Not many volunteers focus on curating pages about Indonesian films. This activity created 110 content pages about Indonesian films, including 80 articles in the Indonesian Wikipedia and 30 quotation pages in the Indonesian Wikiquotes.
  11. Creating articles on islands of the West Sumatra Province in the Indonesian Wikipedia
    Although Indonesia is an archipelago of 17.000s islands, articles about Indonesian islands in the Indonesian Wikipedia still lack, let alone articles about islands on specific provinces. This activity created 150 stub articles about islands of the West Sumatra Province in the Indonesian Wikipedia.
  12. Adding entries into the Minangkabau Wiktionary
    Similar to the Bandung community, the Padang community also tried to revive activities in their Wiktionary and add more entries to it. Therefore, they created an activity that successfully added 400 entries to the Minangkabau Wiktionary, equipped each entry with exemplary sentences on how to use the Minangkabau words in sentences.
  13. Developing the Jambi-language Wikipedia
    The Jambi-language Wikipedia has been there in the Wikimedia Incubator. It is a matter of increasing activity in the Wikipedia to release it from the Incubator. Therefore, this activity was carried out with the creation of 60 articles in the Jambi language.
  14. Developing the Palembang-language Wikipedia
    Similar to the Jambi-language Wikipedia, the Palembang-language Wikipedia has also been there in the Wikimedia Incubator. This activity was also to increase the activity in the Wikipedia by creating 16 articles in the Palembang language.
  15. Creating articles on Indonesian researchers in the Indonesian Wikipedia
    Few articles in the Indonesian Wikipedia are about Indonesian researchers. Closing the gap, this activity was carried out by creating 15 articles about Indonesian researchers in the Wikipedia.
  16. Adding Contents to the Javanese-language Wikisource
    The Javanese Wikisource was still stored in the Multilingual Wikisource. To release the Javanese Wikisource from the Multilingual Wikisource, contents and activities on the Javanese Wikisource must be increased. This activity digitized 5 editions of Kajawèn, a Javanese-script magazine with each containing 20-24 pages, in order to increase the number of contents and activities in the Javanese Wikisource.

Community DevelopmentEdit

“Komunitas Yogyakarta telah menyelenggarakan banyak kegiatan dan telah mengenalkan komunitas ke luar dengan program branding komunitas: kuis dan Kontributor Bulan Ini. Temu Daring yang diadakan komunitas saat tahun 2020 juga berjalan lancar bahkan sampai dihadiri oleh salah satu penutur bahasa Jawa di Malaysia.”
 

Yogyakarta community has organized many activities and has introduced the community to the public through community branding programs: quiz and Volunteer of the Month. Also, the online meeting held by the community in 2020 was running smoothly and even attended by one of the Javanese speakers in Malaysia.
 

—Agatha Vidya Nariswari, Javanese Wikipedian contributor.
Community MeetingEdit

Supporting the growth of local communities, we still facilitate and encourage them to hold monthly meetings. In this pandemic situation, we encourage communities to preserve their monthly meetings by doing it online. Therefore, we supported them with a subsidy of phone credit worth IDR 50.000 for each meeting participant. We purchased the phone credit for them after they filed their meeting notes to us. Volunteers can use the credit to buy internet packages to compensate for their data spent for online meetings.

There were five communities that were still regularly holding the meetings: Bandung, Denpasar, Jakarta, Padang, and Yogyakarta. Beside those, we also saw the potential of supporting other communities since they already held their own meetings even though not regularly and without our subsidies. These communities included: Madura, Banjar, Gorontalo, and Nias. By the end of this semester, we created a form that offered to those communities if they wanted to be supported by us. Seeing the potential, we budgeted to support more communities in the APG21 period.

Sharing ideas for preserving languagesEdit

Celebrating the International Mother Language Day, Wikimedia Indonesia in collaboration with Wikimedia Community User Group Malaysia and Borneo Institute for Indigenous Studies, Universiti Malaysia Sabah held a sharing session about “Preserving Ethnic Languages through Wikimedia Digital Media”. The session was broadcasted on Wikimedia Indonesia’s YouTube channel on 20 February 2021 by inviting two Malaysian speakers and three Indonesian speakers.

The discussion encompassed topics from the Malaysian ethnic languages and the attempt to create a Wikipedia in the West Bajau language to the documentation of local languages by the Indonesian government and the success stories on the creation of Banjar and Madurese Wikipedias. Until 30 June 2021, the number of unique viewers to the session amounted to 259 viewers.

Community SupportEdit

Internet Package GrantEdit

As stated in the last semester’s report, this Internet Package Grant was a continuation of the same APG19 program. From January to June, there was not any difference in rules from the previous period program, except some adjustments during the course of six months.

This grant supported volunteers by giving each of them an internet package worth IDR 200.000 every month. Volunteers had to fill out our provided form in order to register. The period for volunteers to fill out the form was the first seven days for every month. We assessed their qualification based on two things, a volunteer must (1) have an account and (2) make 100 edits in the last 30 days. After the assessment, the announcement would be delivered on the 7th day each month by email. The internet package (or the phone credit after an adjustment) was purchased from the 8th day up to the 10th day each month for the qualified volunteers.

Upon receiving the grant, volunteers must edit 30.000 bytes from the 11th day until the last day of the month. They were allowed to edit only Wikimedia projects supported by Wikimedia Indonesia, i.e. Wikimedia projects in Indonesian languages. Volunteers passing the monthly task will be automatically included into the following month Internet Package Grant without reregistering or refilling out the form. They would be notified if they pass along through the regular announcement on the 7th day each month.

Due to practical and equality issues, the Internet Package Grant was adjusted from giving an internet package to giving a phone credit starting from April onwards. In Indonesia, the internet packages are various. For example, one provider can provide IDR 200.000 worth of an internet package in a single purchase, but another needs several purchases to amount the same. Meanwhile, there is a provider that can provide only up to IDR 180.000s worth of an internet package. These impracticality and inequality led us to make the adjustment into giving phone credits since we can purchase it for every grantee in equal amounts. Moreover, volunteers were free to purchase the internet package of their choice by using the phone credit.

Another adjustment was the exclusion of the Indonesian Wikipedia from this program due a competition on the site in January. We must do the exclusion to prevent any double counting of edits meant to the competition, but also counted for the Internet Package Grant. Upon the end of the competition in the same month, we reincluded the Indonesian Wikipedia back into this program in the following month.

The number of grantees of this grant was estimated at 22 to 23 volunteers every month from January to June 2021.

Book GrantEdit

 “Hibah buku dan internet sangat mendukung saya sebagai sukarelawan untuk berkontribusi di proyek-proyek Wikimedia. Terlebih saat pandemi karena keadaan yang belum memungkinan untuk hibah jenis lain. Saya dapat buku Clifford Geertz yang judulnya Involusi Pertanian untuk kontribusi di artikel tentang sawah.”
 

 Book and internet grants really supportedme as a volunteerto contribute to Wikimedia projects. Especially during the pandemic because the conditionwas not possible yetfor othertypes of grants. I got Clifford Geertz's book Agricultural Involution to contribute to the article aboutrice fields.
 

—Afrizal Abdi, Madurese Wikipedian contributor.

Similar to the Internet Package Grant, this Book Grant was also a continuation of the same APG19 program. From January to June, there was not any difference in rules from the previous period program.

This grant supported volunteers by giving a non-fiction book of their choice worth IDR 150.000 for every two month. Similar to the Internet Package Grant, volunteers had to fill out our provided form in order to register. Since this program ran bimonthly, we usually announced which month we opened the form. The period for volunteers to fill out the form was the first seven days of an opening month. We also assessed their qualification based on the two things, a volunteer must (1) have an account and (2) make 100 edits in the last 30 days. After the assessment, the announcement was delivered on the 8th day of the opening month by email. Books of their choice were purchased by us from the 9th day up to the 11th day of the opening month for the qualified volunteers.

Upon receiving the book, volunteers must edit 30.000 bytes from the 1st day until the last day of the following month. They were allowed to edit only Wikipedia, especially of Indonesian languages, and submitted their edited articles to us through a page that we prepared on Meta. Volunteers passing the task can register for the next period of Book Grant.

The number of volunteers granted this Book Grant increased a bit from the previous semester. If the previous semester saw less than 7 grantees in four months (August to November ‘20), this semester saw 13 grantees in six months (December ‘20 to May ‘21).

Online ScholarshipEdit

 

Online Scholarship was a new program starting from January aiming to fund editing activities by individuals or groups for one to ten days. The fund is a scholarship per person for purchasing meals worth IDR 100.000 per day and a phone credit worth IDR 200.000. Each editing activity was allowed to be carried out by only one to five people. Topics to edit must be related to Indonesia or vital topics. Edits must be carried out on any Wikimedia project of Indonesian languages, Wikidata, or Wikimedia Commons. Although we limited the number of the days to ten days, volunteers were free to choose how many days they can work on and whether the days are sequential or not. However, we decided that their activities should be finished in two and a half months.

Each registrant had to have at least 10 global edits. Their proposals were submitted on Meta through a form that we prepared. We assessed each registrant if they qualified based on their number of global edits and their proposed activities if they also qualified based on the allowed topics and Wikimedia projects. We announced the passed proposals by email. After that, each scholarship grantee must sign a letter of agreement. The scholarship was sent to their bank account after the agreement was signed. Ending their activity, each grantee must submit a report on Meta through a form that we prepared.

From January to June, we hold the Online Scholarship twice, the January-March term and the April-June term. The first term was a trial to see if volunteers were interested in the program; we also limited the number of days to only seven days. In total, there were 12 proposals granted the scholarship in the term. With the number of granted proposals in the first term, we decided to adjust for the second term. In the second term, we adjusted the number of days up to ten days. There were 15 proposals granted the scholarship in this term.

Laptop and internet supportEdit

Wikimedia Indonesia wanted to support local language Wikipedia contributors, especially local languages that were still in the incubator and the newly born Wikipedia. The support we provided was a laptop and internet package. We opened this opportunity for Batak Toba, Madurese, Mandailing, Nias, and Buginese Wikipedia contributors. We chose five people to get support. Three people contributed to Wikipedia Nias and two others contributed to Wikipedia Mandailing.

The contributors did the online activities. They could create new articles, improve the existing articles, create or improve entries on Wiktionary. Each month, they chose one activity. The activities in each month might be the same or different. This activity lasts for one year (February 2021–January 2022).

ConferenceEdit

Considering the pandemic situation in Indonesia. It is still not possible to hold an on-site conference. We were looking for the possibility of holding an online conference. However, more issues arose when we thought about holding it online, such as inequality of internet infrastructure across Indonesia and the general perception that this is just going to be another online meeting.

Lesson learnedEdit

Community DevelopmentEdit

Following the birth of the Madurese Wikipedia, the Nias Wikipedia, and the Nias Wiktionary, the communities behind them must be supported by Wikimedia Indonesia in order to help them develop. In this semester, we did support them as much as we could, but still our support was limited since our budget was not meant to include them yet, but to the abovementioned five communities. For the next APG21, we budgeted to support other communities, including the Madurese and the Nias communities.

Community SupportEdit

During the course of holding the Internet Package Grant, the Book Grant, and the Online Scholarship, we adjusted the rules several times. Adjustments were necessary to prevent future problems, such as double-claimed edits and irresponsible participants. However, the adjustment must be well informed to the participants so that it prevents arising problems due to miscommunication.

About the Online Grant, rules must be adjusted for future terms to prevent irresponsible participants. The first two terms of Online Scholarship saw one grantee that did not finish their activity and two grantees that did not carry out their activities. All of them did not respond at all to our messages when we tried to help them finish their activities. Therefore, no reports were sent by them until the due date.

ConferenceEdit

Since the first national conference was held in 2019, the pandemic situation has put the conference on hold. It has been two years in a row now since the conference was put on hold. We plan to make it online. However, more issues come up when we consider to make it online. One of the reasons is that internet infrastructures are not equally good and well-distributed across the country. Another reason is that the conference must not be just another online meetup that our community has had too often these days. Therefore, putting the conference on hold much longer is not a bad idea at all then turning it into another usual online session that not everyone can have the equal experience due to infrastructural limitations.

EducationEdit

WikiSedaya: mentoring program for Wikipedia’s beginner users

WikiSedaya is our new retention program for former participants of WikiLatih and Wikipedia contributors who were still considered “new”. If they had only been involved in one or two of our activities before, they could join this program.

The duration of the program was two months. WikiSedaya format was similar to a mentoring program, where five participants were gathered in a small group with an experienced contributor assigned as the mentor of the group. The participants and the mentor communicated via WhatsApp Group, where participants could ask any questions related or unrelated to Wikipedia. There were several mini meetups within WikiSedaya for participants to check in with each other or ask more elaborate questions. The participants may take on some optional tasks, such as article cleanup, adding links, or improving and writing an article for extra rewards.

We held this program in order to create a sense of togetherness and belonging that had been missing since we started doing events online. We organized twice batch of WikiSedaya. In the first WikiSedaya, there were 23 participants, divided into four groups. We utilized the maintenance category in the Indonesian Wikipedia as a list of articles that participants could edit. There were 17 of 23 participants who edit articles.

In the second WikiSedaya, we downscaled the number of participants into 13 people, divided into two groups. We used the Welcoming Newcomer feature from The Growth Team of Wikimedia Foundation since it had been deployed on Indonesian Wikipedia at that time. That feature helped participants to find articles that needed to be improved. There were 10 of 13 participants who edited articles.

We presume the mentor's ability to inspire is one of the deciding factors for participants to continue their edits. In the first and second WikiSedaya, there is a group in which nearly all participants edit till the end. These two groups are mentored by the same person. Another deciding factor is the motivation that comes within the participants themselves, because even though we offered interesting rewards for those who completed some tasks, there were only very few of them who were consistent enough in doing the assignments.

We thought that the purpose of the program was great but the implementation still needed some improvements. We decided not to continue this program until we managed to find a better format to carry it out again. Apart from that, it was difficult for us to find competent mentors for the program.

One year into the COVID pandemic, where we were forced to do everything online had given us a new experience of organizing Education activities. There were many things that we were happy about, such as the ability to reach more people from various different places since the activities were done online, but there were also many things that we still needed to evaluate such as our inability to do personal approach especially when it comes to securing collaborations with partners. The stories of our ups and downs can be read in our narratives below.

Temu Daring (Online Meet-up)Edit

“Proyek Wiki seperti WikiLatih dan Temu Daring adalah sebuah kegiatan yang sangat tepat di masa pandemi. Perlu diperhatikan waktu pelaksanaan. Ketika pelaksanaan di jam kerja maka sangat banyak kendala. Namun, usulan bisa di jam 19.00 keatas menurut saya sangat ideal, peserta bisa ikut dengan baik.”
 

Wiki projects like WikiLatih and online meetup were very appropriate activities during the pandemic. Please note the implementation time. When the time was during the working hours, there were many obstacles. However, I thought at 19.00 or above was very ideal, participants could participate well.
 

—Yasanto Lase, Nias Wikipedian contributor.

Online Meet-up is one of our must-do programs, since it has become a way for our contributors and volunteers to connect with each other especially during this difficult time. Our online meetup consisted of a series of online meet-up activities, usually attended by around 20 people. We tried our best to organize these activities monthly or bi-monthly.

The regular meet-ups that we organized to gather the contributors from around Indonesia. We usually focused the Wikipedia editing activities around a particular topic, for example a look back into 2020, pop culture, provinces in Indonesia, etc. The meet-ups that were organized by the communities usually only centered around the members of the community itself, therefore not many of them attended. However, in this kind of meetup, the participants usually felt more engaged, because it was more focused on the people in the community who had previously known each other in person.

We also had some “special” meet-up sessions this year. We had some sessions back in September and October 2020, where we tried to edit on Indonesian Wikibooks, this was a new experience for some of the participants. We also had a special meet-up which was a part of our Wiki Women’s Month in March 2021. Even though not all the participants were women, we did edit articles about women on Wikipedia. The last special meet-up that we had was in June 2021, we did a collaboration with Whindanger (Wiki World Heritage in Danger) in which we edit articles about the endangered sites of Sumatran Rainforest. The participants did not join from a registration but an invitation. They were excited to get invited to join this activity.

Online meet-up sessions have allowed us to reach more contributors from different parts of Indonesia. Usually we had 10-15 people attend the event. If we were fortunate enough, more people would join until there were like 20-25 at most. It is more effective in reaching out more contributors rather than doing our usual offline meet-ups that usually only centered around a particular community. We liked to imagine if we can implement this program with two of these formats, to reach out to more contributors. It would be amazing once we are safe enough to get back to offline activities.

However, until the present time, the same issue still exists. We still have not been able to find a better format to organize this online meet-up so that it can be more enjoyable for the participants. We figured that this had been a very challenging issue for us to overcome. Even so, we decided that we would still continue the program since this has become a way to unite our contributors from different places.

WikiLatih (WikiTraining)Edit

Last year, we designed several formats that we tried out for WikiLatih. These formats also underwent adjustments for the sake of the participants’ convenience.

Online courseEdit

For Online courses, we used Google Classroom to organize all the materials and assignment submissions. We offered certificates for participants who met the requirements of course completion. From July 2020-June 2021, we organized six online courses. Since the fourth online course, we implemented various changes, such as extending the duration of courses, decreasing minimum edits, adding the list of articles that participants could write, and simplifying assignments. Since the sixth online course, more changes applied, such as increasing participants’ numbers and integrating Welcoming Newcomer features into the courses.

The average completion rate between courses is 47,32%, ranging from only 13% of participants who finished the course in the First WikiLatih to nearly all participants who completed their course in the Second WikiLatih. From the Third WikiLatih onwards, the completion rate was relatively consistent and not affected by our changes.

Half of the participants often dropped out of the courses. Participants felt overwhelmed with the amount of the tasks they had to finish, combined with their personal business, in the middle of our courses. Participant candidates were asked if they are on a tight schedule or not in the next WikiLatih. This way, they must commit to complete the course.

Since we evaluated the retention of participants in the first half-semester, there were improvements in that area. Many WikiLatih participants became involved in our communities. Some of them also joined our other programs, e.g., online meet-ups or WikiSedaya. Even one of the participants had an internship in our team.

LiveEdit

Advanced WikiLatih is training for source editing, templates, etc., on Indonesian Wikipedia for former WikiLatih participants. We organized this event bi-monthly and lasted for 2 hours.

There were five Advanced WikiLatih held throughout July 2020-June 2021. We found that utilizing a private sandbox is the most effective way to demonstrate and practice source editing since it enabled the participants to explore a lot of wikitext code without harming the article. Most of the topics covered in this event needed to be practiced by participants, so the tutors must understand wikitext and how the templates worked. So far, we had some difficulty finding suitable tutors who were experienced enough to deliver the materials. However, since this event is organized bi-monthly, we had some time to decide on the tutors.

We would continue this WikiLatih in the next year's program since it actually attracted many participants that had been involved in our basic WikiLatih. Many of these participants often got curious and wanted to know how to insert pictures, infobox, or tags to articles. We always recommended them to join the Advanced WikiLatih to know more about them.

AdvancedEdit

“WikiLatih membantu saya mempelajari dan memahami cara kerja Wikipedia dan proyek-proyek Wikimedia lainnya. Selain itu, model pelatihan WikiLatih yang
dilakukan secara intens turut membantu saya agar lebih terampil menulis dan menyunting artikel di Wikipedia dengan penuh kepercayaan diri. Saya merasa
beruntung mendapat kesempatan untuk mempelajari Wikipedia melalui program WikiLatih.”
 

WikiLatih helped me to learn and understand how Wikipedia and other Wikimedia projects work. Also, the intense training model of WikiLatih helped me to be more skilled at writing and editing articles on Wikipedia with full confidence. I felt lucky to have the opportunity to learn Wikipedia through the WikiLatih program.
 

—Dian Agustin, Indonesia Wikipedian contributor.

Advanced WikiLatih is targeted to contributors who finished previous WikiLatih or used to write an article in Wikipedia using Visual Editor but still not familiar with the advanced skills, e.g., source editing, templates, and image galleries. This WikiLatih lasted for 2 hours and was emphasized in practice. The participants would be guided to insert templates and editing in wikitext.

When we organized Advanced WikiLatih three times, we realized that not all of our volunteers have online presentation skills as good as offline presentations. Some of the tutors don’t know how to engage participants to be more active in online activities. As a result, the participants feel if the training was mundane and not all of the training materials can be delivered. However, when the tutors know how to give online presentations and courses, the participants can be more active in discussions and practices.

Mini WikiPelatih (Training of Trainers)Edit

Mini WikiPelatih is similar to WikiPelatih in general (which used to be held offline), but we made the training material easier to deliver within four hours using a teleconference platform. This Training of Trainers covers presentation skills, administrative procedures within Wikimedia Indonesia, and information of other Wikimedia Indonesia's programs, e.g., GLAM and Community Development. They were also given an opportunity to demonstrate their public speaking ability. The participants of this event were limited to representatives of small Wikimedia communities, i.e., Buginese, Gorontalo, Banjar, Batak Toba, Nias, Mandailing, and Madurese communities.

Overall, the participants felt the training was helpful for their capacity building and understood many administrative procedures. However, we still had difficulty in measuring the participants’ improvements after the training because of the limited number of training activities involving local language communities in the second semester.

This program would definitely become one of the programs that we will continue to do. We intend to have some adjustments especially in the way we would organize the program, for the session, the materials, the attendants and obviously the presenters.

WikiGuidebookEdit

In first semester, we did release the (General version and Educator version) of WikiGuidebook. Not only that, we also created a short video version of the Guidebook. In this year’s program, we have translated the Guidebook into 8 languages. The version that was translated to the 4 local languages was only the Educator version. We involved two community members from each language to translate the Guidebook. One person did the translation and another one did the proofreading process to ensure the quality of the translation.

These first 4 local languages to have the printed version of the Guidebooks were Minangkabau, Sundanese, Javanese, and Balinese. Each variant was printed out for 100 copies. Half of the copies were given out to the regional community (Padang, Bali, and Yogyakarta), while half were saved in our office in Jakarta. We usually give them out as a small prize for the people who are lucky enough to win them at our events, or we give them to the institutions/organizations that we reach out to for collaborations.

After translating into Minangkabau, Sundanese, Javanese, and Balinese, we added 4 more local languages to the collection. These languages are Banjarese, Gorontalo, Madurese, and Nias. We have had the translated documents but we still need to review them before we print them out. The reviewing activities will be done in APG21.

Education InternshipEdit

In the second semester of this year’s project we decided to open an internship recruitment, not only to help us with Education activities, but also to be an addition as one of our community members, as well as one of our volunteers. The internship lasted for 3 months. We had many applicants coming in, but we only had to select one. The intern that joined us for the last 3 months of this year’s project was an alumni of the second batch of our Online Course. She performed really well during our Online Course which became one of our considerations of recruiting her.

During the internship period, the intern was involved in various Education activities. In the beginning, she was given a list of tasks that we expected her to complete before the end of her internship period. She was mainly in charge of the WikiGuidebook translation project from March-June. While completing this project, she was also helping us with other activities as well, such as our Online Meet-ups, and our Wikipedia editing training activities, our online talk show, and online Wiki Goes to School.

She also happened to have some graphic design skills, so she was also in charge of our Instagram page. Every few days, she uploaded a new post that she designed herself to our page. She also helped us make several designs that we needed for our activities, such as Zoom backgrounds, event posters, even brochures. She also wrote some articles of her experience during the first few days of being an intern in Wikimedia Indonesia, as well as articles about some of the Education activities we have done on our blog, wikimedia.or.id. She was also involved in some community activities. She attended some community monthly meetings to meet our community members. We supervised the tasks that she had done every week, and we never had any complaints.

At the end of her internship period, not only did she manage to complete all her tasks, but she even did more activities. She made a report of the activities and projects she completed during her internship period. From her report, we could at least have a picture in mind of what we would expect from our next interns.

Internship has been proven as a useful way for the Education Team to attract more people to get involved more in Wikimedia Indonesia’s activities from the inside. So far, six out of nine interns that have ever joined Wikimedia Indonesia are still actively being involved in Wikimedia Indonesia’s activities. Therefore, we have decided that we will continue opening internship opportunities in the next year’s program.

Online Talk Show - Education TopicsEdit

Online talk show was one of the routine activities that we participated in. The talk show is usually broadcasted online, live, on YouTube every Friday at 07.00-08.00 p.m UTC+7. The recordings were then archived in Wikimedia Indonesia’s Youtube Channel.

The first time we started the online activities, the online talk show was one project that we initiated to increase our engagement via YouTube. Not only that, but we also wanted to be able to provide our volunteers with a different kind of program which would give them valuable information that they could enjoy. Apart from that, the online talk show would be the place for us to invite contributors, volunteers, community members, and partners to share their projects, ideas, insights, or their contribution stories in Wikimedia projects. This program also allows the audiences to drop some questions that the speakers will answer at the end of the show. In this year’s project, the Education Team had invited some speakers to share their stories through this program.

The very first guest we invited was our senior contributor, who talked about the collaboration he had with the Indonesian Air Force. The second guest was also a senior contributor, the founder of Indonesian and Javanese Wikipedia, who talked about his experience of founding these two Wiki’s, mainly the Indonesian Wikipedia, as well as the GLAM project he was involved in — translating Ki Hadjar Dewantara’s letters from Dutch to Indonesian. In the third Education talk show, we had two guests who are the admins on Indonesian Wikipedia. They talked about digital security, especially when it comes to editing Wikipedia. The last Education talk show this year was about Wikipedia in Education, where we invited a teacher who was also a Wikipedia contributor. He talked about his experience as a teacher who edited Wikipedia, and how Wikipedia could be used in a classroom.

Not only on YouTube, but we also had a live Instagram session with the Swedish Embassy in Jakarta. This Instagram live session was a part of our WikiGap events. We thought it would be more fun if WikiGap was not only about writing or editing articles on Wikipedia, but also about educating people out there about women’s issues. We invited Eva Mariani|Eva Mariani, a journalist, where we talked about issues related to women’s representations.

The last live session we held was about the Welcoming Newcomers feature, where we talked about the new feature that was newly deployed in Indonesian Wikipedia, what the purpose was, how to activate the feature, and how to properly use it.

We still have some interesting ideas for next year’s online talk show. We will definitely get involved more.

Lesson learned & Next StepsEdit

Some of the things that we learned from this year’s program were:

  • Changes are needed but they are not always easy

We learned that doing online activities as opposed to offline activities was not always bad. We had the opportunity to reach more people who were in different places, and tried out different program formats. However, we lost our chance to do personal engagement with partners and collaborators. Oftentimes, online meetings did not feel like a good way to strengthen bonds in building collaborations. Small talks felt more like a way to make the situation less awkward than as genuine conversations.

  • Apology and gratitude are both powerful tools of communication

During this difficult time, everyone has their own every-day struggles. Therefore we realized that giving rewards to our community volunteers who had spent their precious time to get involved in helping us organize our events was very much needed. Appreciation of their time and energy spent to communicate with us to make the program work was a good gesture in strengthening our bonds with them, since we could not greet them directly in person. Miscommunication often happened, and communicating got difficult sometimes, therefore, “sorry” and “thank you” had become a great way to show that it was not only about us, but it was about them too, we recognized, and we appreciated.

  • Getting more new people to get involved in our activities/events is really important

We realized that getting more people involved, by introducing them first and educating them about Wiki projects is really important for the sustainability of the movement. That is why, we would like to continue doing our activities that have the potential to attract and engage more people to get involved with us. Things like giving rewards or prizes work as well. Programs like WikiLatih and online talk shows have been proven to be a good way to introduce our movement to new people. While Temu Daring is good to strengthen the bonds between contributors/volunteers. Internship is also expected to gain more reliable and experienced community volunteers.


GLAM & PartnershipEdit

Bringing more contributor to Wikisource

GLAM Indonesia in the APG20 continues to digitalize, hold workshops, competitions and collaborations, not only with various GLAM institutions in Indonesia but also with GLAM institutions in the Netherlands. One thing that we highlight this year is the Indonesian Wikisource Competition. The Indonesian Wikisource Competition 2021 is the third competition held by Wikimedia Indonesia. In this competition, there was a significant increase in the number of participants. For more experience and results, we increased the number of books that were proofread by the participants. By the end of the competition, 40 participants were registered and participated and 17 books were proofread.

Wikisource workshops held for the local Wikimedia communities are considered to have contributed greatly to interest participants in the Wikisource Competition and proofreading. In the near future, GLAM Indonesia will reach out to new communities to provide knowledge about Wikisource in order to gain more contributors and users of the Indonesian Wikisource and local languages Wikisource in Indonesia as well.

Along this year (July 2020–June 2021), GLAM Indonesia periodically adapts in carrying out activities. We have been doing this since the Wikimedia Foundation sent a circular in response to the Covid-19 pandemic in March 2021 by canceling or postponing offline activities to prevent the transmission of Covid-19. Although we had planned offline activities at the proposal, we had to postpone all GLAM activities even when this final report was made.

GLAM Indonesia focuses its activities on outreach and digitization in GLAM institutions. Until June 2020, we have carried out outreach activities in North Sumatra to Bali, to wait for the latest news from the GLAM institution regarding the donation of its digital collection to Wikimedia Commons. Meanwhile, digitization activities are still ongoing at the Dewantara Kirti Griya Museum (Yogyakarta City) and Ajip Rosidi Library (Bandung City) until early March 2020.

PartnershipsEdit

However, there are opportunities for collaboration and activities that we can explore over the past year by collaborating with cultural institutions and local GLAM institutions in Indonesia. Hack Your Culture, in collaboration with the Goethe-Institut Indonesien, was held in November 2020 to celebrate the open access of GLAM institutions on Wikimedia Commons by inviting creators to create new creative works from the collections opened by the GLAM institution. The collaboration with the Goethe-Institut Indonesia also continues to hold Public Domain Day 2021 by performing a series of web seminars and online workshops.

Building good relations with Wikimedia Netherlands, Wikimedia Indonesia tries to initiate discussions about what kind of cooperation these two organizations can make. Because Indonesia and the Netherlands have a historical relationship, then WikiSejarah (WikiHistory) is initiated. WikiHistory makes the collection at GLAM Netherlands more explored and more useful. Institutions involved, among others: KITLV, Netherlands Institute for Sound and Vision, and the National Museum van Wereldculturen This 3-month event completed the metadata of the Dutch GLAM collection related to Indonesian history, the presence of new articles and posting of photos to Wikipedia articles.

As per June 2021, we have collaborated with 16 institutions:

  1. Wikimedia Nederland
  2. Goethe-Institut Indonesien
  3. Perpustakaan Ajip Rosidi, Jawa Barat
  4. Museum Dewantara Kirti Griya, Yogyakarta
  5. Dinas Penerangan TNI AU, DKI Jakarta
  6. Majalah Horison, DKI Jakarta
  7. IVAA, Yogyakarta
  8. Museum Pasifika, Bali
  9. Indonesian Islamic Art Museum, Jawa Timur
  10. Indonesian Heritage Museum, Jawa Timur
  11. History of Java Museum, Yogyakarta
  12. Museum Daerah Deli Serdang, Deli Serdang
  13. D'Topeng Kingdom Group, Jawa Timur
  14. Creative Commons Indonesia, DKI Jakarta
  15. Universitas Medan Area, Sumatra Utara
  16. Perpustakaan IAIN Bengkulu, Bengkulu

1lib1ref workshops and campaignsEdit

“Lokakarya 1Lib1Ref merupakan kegiatan 1Lib1Ref pertama yang dilakukan di Perpustakaan Pusat UIN Maulana Malik Ibrahim Malang. Melalui kegiatan ini,
pustakawan bisa berperan dalam meningkatkan kualitas artikel-artikel Wikipedia, memverifikasi informasi yang tersedia di internet, serta mendorong masyarakat menggunakan sumber terbuka, salah satunya Wikipedia. Tantangan terbesar yang dihadapi dalam lokakarya ini adalah menemukan referensi yang sesuai dengan artikel yang dipilih.”
 

1Lib1Ref workshop was the first 1Lib1Ref activity to be held at the Central Library of UIN Maulana Malik Ibrahim Malang. Through this activity, librarians could play a role in improving the quality of Wikipedia articles, verifying information available on the internet, and encouraging people to use open sources, one of them was Wikipedia. The biggest challenge faced in this workshop was finding appropriate references that suit the selected articles.
 

—Ari Zuntriana, librarian and Indonesia Wikipedian contributor.

In addition to activities that involve many museums, we want to give more attention to librarians in Indonesia so that they can participate in Wikimedia projects. We conducted editing training on Wikipedia specifically for librarians to know how to add references in articles. We contacted colleagues who work in libraries and listed their institutions in #1lib1ref. From early February to April 2021, the Medan Area University Library, IAIN Bengkulu Library, and the Indonesian Higher Education Library Forum (FPPTI) throughout East Java participated in our online event to introduce Wikipedia and correct misconceptions spread among university academics.

The #1lib1ref May–June 2021 campaign is the first campaign that Wikimedia Indonesia has participated in. In the mid-semester of APG20, this campaign began with outreach to librarians from several libraries through a workshop. However, in this campaign, GLAM Wikimedia Indonesia still opens this campaign to the public. Participants with the most contributions received souvenirs from the Wikimedia Foundation and several participants received certificates of participation.

2021 Wikisource CompetitionEdit

The Wikisource 2021 competition is the third competition that Wikimedia Indonesia held. We held this competition to raise awareness and introduce Wikisource to the public as a sister project to Wikipedia. Wikisource contributors are expected to increase after this competition ends and participants who enter the contest get new experiences in editing on Wikimedia projects.

The 2021 Wikisource competition showed an increase in the number of participants and books proofread. A total of 40 participants and 17 books were provided to be proofread by the participants. Most of them are new users of Wikisource and try to proofread the book as well as possible. The Wikisource 2021 competition was won by participants from Bali, namely Kadek Ayu Sulastri as the first winner, and user Ulumarifah as the second winner. The first winner of this competition got a laptop and the second winner got a tablet. We also gave souvenirs to participants to give encouragement and keepsakes from Wikimedia Indonesia. We hope that by 2022 the number of participants in the Wikisource competition will increase and become a stepping stone to increase active users on Wikisource Indonesian.

From the results of the survey distributed to participants, 54% of participants said they were very happy with the proofreading process on Wikisource. Another 31% found proofreading to be fun to do, while 15% of them found proofreading on Wikisource to be mediocre.

What we love about the 2021 Wikisource Competition is that 62% of the participants who took part in the competition found proofreading on Wikisource easy. The steps we have taken through the implementation of the 2021 Wikisource Competition are to increase the number of active contributors who are happy to test and read available manuscripts so that the results of digitization carried out by GLAM Indonesia provide benefits to the public, especially Indonesian Wikisource contributors to develop this online project.

Digitization activitiesEdit

“Adanya Wikimedia ini sangat bagus karena dapat memudahkan orang untuk mengetahui sejarah atau berita yang jarang orang tahu. Bahkan kita juga bisa mengoreksi apabila ada sedikit kekeliruan dalam berita tersebut. Jadi semacam bertukar pikiran melalui media digital.”
 

The existence of Wikimedia was very good because people could know easier about history or news that rarely people know. Also, we could correct if there was a slight error in the news. So, it is kind of exchanging ideas through digital media.
 

—Eric Agus Firmansyah, Wikimedia Commons and Wikisource contributor.

During this grant period, we and the volunteers were unable to visit the GLAM institution to carry out collection digitization activities because the Covid-19 pandemic situation in Indonesia was not over yet. Wikimedia Indonesia has released a circular letter to partners to notify that digitization activities, in particular, have been temporarily suspended until the extent of the spread of the corona virus can be controlled. This is intended for public health and reducing the mobility of people in the Wikimedian communities in Indonesia.

However, we are grateful to the GLAM institution for providing access to its collection to be opened on Wikimedia Commons. These institutions are our partners who participated in the Cultural Hack in November 2020 and have been digitizing independently thus shortening our efforts to digitize. These institutions include: IVAA (Yogyakarta), Pasifika Museum (Bali), Indonesian Islamic Art Museum (East Java), Indonesian Heritage Museum (East Java), and History of Java Museum (Yogyakarta). In the process of opening the collection, we provided training on how to upload media to Wikimedia Commons to representatives of GLAM institutions so that they can upload independently in the future. This also paved the way for the GLAM institution to update its page on Wikimedia Commons.

Lesson learnedEdit

Over the past year, we thank the competition participants and partners who have participated in the activities carried out by GLAM Indonesia. We try our best to provide assistance in every workshop we hold. However, we are aware that there are technical issues that hinder the implementation of activities.

We found that uploading media belonging to others became a barrier for archives when they tried to upload media to Wikimedia Commons. This is due to the existence of a VRT verification system that is not familiar to archival institutions in Indonesia. We try to explain the steps of sending an email to the VRT system so that the copyright status of the media is clear. Unfortunately, our archives found obstacles in contacting the copyright owner so that media that had been uploaded to Wikimedia Commons could not be accepted on the grounds of not obtaining permission from the copyright owner.

While conducting the 2021 Wikisource Competition, we received a lot of suggestions from participants through distributed surveys. Of the 13 responses we received, most of the participants had difficulty using the templates on Indonesian Wikisource. This happened because most of the contestants were users who had never edited on Wikisource; they are active users on Wikipedia. When editing page by page, they say that the use of certain templates on Wikisource is unfollowable or that they don't know how to use them. This was added with an explanation from the GLAM Indonesia team as the competition committee, which, according to them, was not clear. Previously, the GLAM Indonesia team held a weekly GLAM Indonesia Talk on YouTube and presented things related to Wikisource, with the hope that competition participants could watch the live broadcast recordings before starting to participate in the competition.

Content EnrichmentEdit

Tantangan WikiSehat (WikiHealth Challenge): Increasing the quality and quantity of COVID-19 and vaccination topics in Indonesian Wikipedia

At the end of December 2020, Wikimedia Indonesia were contacted by CommonRoom and ICT Watch, two local organizations in Indonesia that have a mission to fight hoaxes about Covid-19 pandemic in Indonesia. One of their objectives is completing information on Wikipedia, one of the biggest sources of information on the internet. We agreed to collaborate with them and collaborated to make a writing challenge in Indonesian Wikipedia. The writing challenge was named "Tantangan WikiSehat: COVID-19 dan Vaksinasi COVID-19" (WikiHealth Challenge: COVID-19 and Vaccination).

The topic is exclusively about Covid-19 and vaccination program in Indonesia. The duration is one month (25 February to 25 March) and 15-top contributors get e-money vouchers as an award for their contribution. They also get some merchandise bonus from all partners that support this challenge. From the event, we got 118 COVID-19 related-articles that were created and/or edited by 21 participants. We believe this competition help the public to understand all aspects of this disease and always maintain health protocol in their daily life.

CompetitionEdit

 

Writing and photo contests has become a tradition for Wikimedia Indonesia to increase high quality content in Wikipedia. We always emphasized on trusted and high-credibility references so that it can be used in Wikipedia articles. Eventually, the quality of articles will be increased. In the end, Wikipedia can be used as a trustful source of information for the public and free learning materials for the students.

“Saya merasa tertantang untuk menulis artikel Saraswati karena dituntut untuk menulis hal-hal di luar bidang saya. Saya harus membaca dengan detail sum-
bersumber yang digunakan untuk menulis karena bukan bidang yang biasa dipelajari. Meskipun begitu, menulis tetap dirasa menyenangkan karena bisa menda-
patkan pengetahuan baru.”
 

I feel challenged to write Saraswati's articles because I am required to write things outside of my field. I must read the sources in detail
because it is not a field that I usually studied. Even so, writing is still fun because I was able to gain new knowledge.
 

—Elis Fajariyati, Javanese Wikipedia contributor.
WikiJelajah 2.0Edit

Wiki Jelajah 2.0 that had started in August 2020, ended in January 2021. Because all of the subjects were contested in January, there is very tight competition among some participants. After the committee did the recapitulation, in the end we received 1240 articles created or edited, by 30 participants. All participants who managed to collect more than 250 points got a special backpack from Wikimedia Indonesia.

“Jadi selama tahun 2020 kemarin, saya mengikuti dua kompetisi di proyek Wikimedia. Kompetisi pertama adalah Wiki Jelajah, saya menulis dan menerjemahkan beberapa artikel bertopik matematika, sejarah, kimia, biologi, dan geografi. Kompetisi kedua adalah Datathon Tahun Baru. Menurut saya kompetisi ini bisa dijadikan sebagai salah satu cara untuk "mendidik" pengguna baru, selain melalui WikiLatih atau program-program sejenisnya.Pengguna baru bisa dilatih untuk mencari dan menggunakan rujukan secara tepat, mempergunakan butir wikidata sebagaimana mestinya, dll.”
 

So during the last 2020, I participated in two competitions on the Wikimedia project. The first competition was Wiki Jelajah, I wrote and translated several articles on mathematics, history, chemistry, biology, and geography topics. The second competition was the New Year's Datathon. I thought this competition could be used as a way to "educate" new users, other than through WikiLatih or similar programs. New users could be trained to find and use references appropriately, use Wikidata items properly, etc.
 

—Naufal Farras, Banjarese Wikipedia, Indonesian Wikipedia and Wikidata contributor.

In the beginning, the main prizes of Wiki Jelajah 2.0 is scholarship to WikiNusantara 2021 in Padang, West Sumatra. Because of COVID-19 pandemic that has not ended yet, we changed the main prize for laptop.

WikiKaleidoskopEdit

Wikimedia Indonesia has been actively organizing photo competitions since 2017. In that year, we participated for the first time in Wiki Loves Earth and 2 photos from Indonesia were selected as the fourth and seventh winners of the international contest that year. Other than Wiki Loves Earth, we also organized Wiki Loves Culture photo contests in 2018 and 2020. This year, we designed a photo contest with a totally new concept, named WikiKaleidoskop. This competition runs all year-round with different topics each month. New fresh-topics emerged this year, like food and drinks, transportation, sports, etc. The Wiki Loves Earth campaign became one of special themes of WikiKaleidoskop in May 2021.

Along with Wiki Loves Earth, we also collaborated with Wiki World Heritage User Group to organize WHindanger (World Heritage in danger). Photos that were taken in Tropical Rainforest Heritage of Sumatra were also contested for WHindanger.

Until the end of June 2021, this competition managed to obtain 2.433 uploaded photos in Wikimedia Commons by 711 participants. In addition, 258 photos were used in various Wikimedia projects. Most of the participants were new contributors in Wikimedia Commons.

WikiTeroka 2.0Edit

Local language preservation has become our concern and focus since we established our footprint in free knowledge realm. So far, 13 out of 700+ local languages in Indonesia already have their own Wikipedia. From these 13, some of them are in the semi-active state and really need new contributors.

Previously, Wikimedia Indonesia has organized local language writing competitions several times, from Sundapedia (2011), Papat Limpad (2012), to Mrebawani and Sabanda (2015-2017), but all of these writing competitions are designed for Javanese and Sundanese Wikipedia community only. This year, we would like to take care of other local language communities.

“Kompetisi Wikimedia selalu mengadakan kegiatan kegiatan menarik, selain bisa menambah pengetahuan untuk bisa dibaca semua orang, kompetisi-kompetisi Wikimedia juga mampu membuat saya banyak belajar. Contohnya Wiki Jelajah pada bulan tertentu dengan tema artikel tertentu membuat saya banyak belajar tentang hal-hal tersebut.”
 

Wikimedia competitions were interesting, besides being able to increase knowledge for everyone to read, Wikimedia competitions also made me learn a lot. For example Wiki Jelajah, in a specific month with a specific article theme made me learn a lot about these things.
 

—Ana Ainina, Gorontalo and Indonesian Wikipedia contributor.

With the name WikiTeroka 2.0, we developed our local language community more seriously this year. Starting from 2021, we will organize the competition annually with a simple format. We had a discussion with all local communities and asked them if they wanted to join. From the discussion, 5 local communities agreed to join: Javanese, Sundanese, Minangkabau, Banjarese, and Gorontalo. The local communities send their volunteers to help us in translating the interface page and promoting the event in the social media.

At the end of the competition, 269 new articles were created in 5 local languages. 9 participants were active in Minangkabau, 6 in Javanese, and 3 participants in Sundanese, Banjarese, and Gorontalo. Top three participants get an electronic money voucher and merchandise as our appreciation for their participation in this event.

Promoting women and human rights topic via Wiki4Women infographic competition and Wiki4HumanRights writing competition with the European Union

Wikimedia Indonesia collaborated with the Delegation of the European Union to Indonesia this year to organize 2 competitions: an infographic (EUforia Wiki4Women) and a writing competition (EUforia Wiki4HumanRights) in Indonesia. This is our third collaboration with them, after previously working together in 2018 and 2019.

For the infographic competition, the main theme is about women. The competition was held in March for celebrating International Women’s Day on March 8. EUforia Wiki4Women competition became part of our big-campaign Bulan Wiki Perempuan (Wiki Women Month). In EUforia Wiki4Women, three-top winners get drawing tabs as a prize. Other active participants get special merchandise from Wikimedia Indonesia.

Human rights became the important topic during initial discussion with the European Union for the writing competition. Human rights is one of our top priority areas and we hope this competition can encourage public awareness and participation. Different from previous competition, in EUforia Wiki4HumanRights, the participants had to pick articles from the list that we made. They have to make a B-class article and a good article, which is then judged by juries. In total, 51 participants contributed 84 new articles in Indonesian Wikipedia.

Lesson learned and next stepEdit

In this year's writing competition, we tried with different formats. Other than different systems (uses points instead of missions), instead of always creating new articles, now the participants are also allowed to expand existing articles in Indonesian Wikipedia. This format is quite revolutionary because many stub articles that have existed for years, now have an opportunity to be developed. But, this format also has some weaknesses, for instance a few participants keep looking for “loopholes” in technical regulations. In addition, some new participants can’t tell the difference whether a reference (particularly websites) is credible or not. We will create a more-comprehensive guide for our next events.

Even with the help from local communities, we felt that public interest is still low for participating and contributing in the local language - particularly for Javanese and Sundanese editions who have millions of speakers in Indonesia. Next year, we also open up opportunities for our new communities (Nias, Madura, Mandailing, etc), as well as communities that have not yet participated before, to join next year. For the next event, we plan to intensify this event in advance, also informing universities and institutions who have interests in the local language.

The WikiKaleidoskop photo contest is still ongoing until the end of 2021. From our experience so far, some uncommon themes need special promotion in our social media. This is because narrow theme coverage leads to decrease in the number of participants and photos uploaded. Up to several months the competition is ongoing, some technical problems still appearing, like participants who do not register, do not give correct description, uploading photos not in accordance with the period, etc.

WikidataEdit

The continuation of the Wikidata program with the ever ongoing pandemic, proved challenging for us but in spite of that we reached the twelfth month of our period new activities having been initiated and able to reach wider in the Indonesian Wikimedia community. We kept our activities online and while it was still not the best way for us to do the program, we managed to gain some new contributors, held more events, and co-operate with our partners. We continued our workshops, datathons, started the online meet-ups for Wikidata contributors, as well as restarted our internship program. In all of those activities, we tried to improve both the quality and the quantity of Wikidata particularly on data related to Indonesia. We also tried to have more engagement through our contents in social media to reach our community and the wider audience.

WorkshopsEdit

“Untuk acaranya (Pelatihan Wikidata di Lampung) menurut Pitnia berjalan dengan baik, sambutan dari universitas maupun mahasiswanya juga baik, dan mendukung untuk kegiatan tersebut. Kalau dari konsep acaranya menurut Pitnia sudah baik. Namun, kemarin kalau tidak salah ada kelebihan jam acaranya.”
 

The event (the Wikidata Training in Lampung) went well, the responses from the university and students were also good, and they supported the activity. From the concept of the program, I thought it was already good. However, if I am not mistaken there was an excess of hours for the event.
 

—Pitnia Ayu Saputri, Wikidata and Minangkabau Wikipedia contributor.

Our workshops (termed Kelas Wikidata) are our foremost activities to gather contributors, both new to Wikimedia projects or already experienced, to start their contribution in Wikidata. We held in total of eleven workshops with three of them held in specialized events. Three workshops opened to the general public, one for experienced Wikipedia contributors, one for Balinese WikiCite grantee, one for the staffs at Humanitarian OpenStreetMap Indonesia. In February, with our new partner at Del Institute of Technology (IT Del) in North Sumatra, we held Wikidata workshops for the college students there in two separate days. One set of two workshops were held during our Bulan Wiki Perempuan (Wiki Women’s Month) where we invite Indonesian women contributors to start editing in Wikidata. Another set of two workshops were held in April both opened exclusively to members of our regional community.

Our workshop with IT Del was the one with the most contribution, helped with the fact that the students are mostly IT major and may have received some education regarding data. Comparing it to the other workshops we held are quite contrasting. Wikidata has a steeper learning curve compared to other Wikimedia projects and this has just shown us how much knowledge in computer science can help one to have a starting advantage in learning Wikidata. This had the same pattern we found in the workshops with HOI and WikiCite grantees where the participants already had some knowledge beforehand on data or on Wikidata. The material we started with was the one we had used for our offline events, usually delivered in a 4 hours session and there were some limitations on time, the ability for the participants to follow, and on the coverage of the materials. We sometimes skipped several parts to directly go into the later parts we felt were more important. The shortened duration from 4 to 2 hours also may have made some participants unable to finish their tasks or to keep their pace with the others. With those in mind and with the workshop being held online, throughout the year we were revising our training material to make it more concise, able to be delivered in a shorter time but still covering the basic steps regarding data, structures of data, and editing in Wikidata. We tried adding and removing, cutting and emphasizing parts and for the future, we are looking to keep reviewing and tweaking our material to find out what parts would be more beneficial for a beginner level.

The response from the participants on several occasions has been great where they provided us with a lot of feedback and questions. However, other times we had difficulties in finding enough participants. At those times we tried to hold two workshops on Ramadan weekend afternoon and another one was on a national holiday long weekend. We thought that people would have more free time but instead this may have a part in the decrease of the number of participants enrolling at our workshops. We also published several videos on Wikidata on our YouTube channel that can be viewed by participants who were not compatible with our workshops date and time.

DatathonsEdit

 

The datathons we held were similar to edit-a-thon found in other projects such as Wikipedia. We held in total 4 datathons, all open to general Indonesian contributors. The themes we picked for three of them are related to Indonesia while for one it was without any particular theme. We held one datathon in October on Wikidata 8th anniversary where participants were adding Indonesia-related identifiers, another one on February on data about Indonesian food where participants edited the labels, descriptions, and images using images uploaded by WikiKaleidoskop participants, and on March 2021 during our Bulan Wiki Perempuan, we held datathon to add more data regarding Indonesian women. We held the datathon without a particular theme during several days leading up to and after the New Year.

“Kalau menurut saya kegiatan Wikidata sudah bagus, seperti temu daring, datathon, dll. Tapi kalau menurut saya, ada kegiatan Wikidata latih lanjutan. Kadang saya masih bingung menentukan deskripsi data dan isi pernyataan. Perlu ada panduan juga dalam bentuk PDF atau PPT. Panduan mengisi deskripsi dan pernyataan-pernyataan tertentu pada butir. ”
 

I thought Wikidata activities were good, such as online meetings, datathon, etc. However, further Wikidata training was needed. Sometimes I was confused about determining the data description and the contents of the statement. Also, a guide in PDF or PPT form was needed. A guide to fill the description and certain statements in the item.
 

—Faishal Anshari, Wikidata and Indonesian Wikipedia contributor.

The datathon in October was our first one accompanied with a little online meetup where it was also the first gathering of Indonesian Wikidata contributors. 7 people were participating which then increased into 24 people in the New Year datathon. While the number then decreased by the Indonesian food themed datathon in February, it rose for the datathon in Bulan Wiki Perempuan was the one with the most participants consisting of 39 people. The best datathons then perhaps were held in a specialized event like in New Year or Bulan Wiki Perempuan where participants may feel a special occasion in contributing to Wikidata. We chose not to pick a specialized theme for the New Year datathon as it was our second-only datathon but the first one without an accompanying meet-up and we would like to view the response from the community on a new activity format. After garnering what we thought as enthusiastic response with the number of participants and contributions, we decided to have a theme for the consequent datathons.

We examined participants’ contributions using different tools. For the first datathon, we required them to list the items they edited on a designated spreadsheet. For the New Year and BWP, we used Outreach Dashboard while for the February one we used EventMetrics. We examined the items using Wikidata Query Service to check whether their statements are correct or in accordance with the theme. Outreach Dashboard allows you to turn off certain items to exclude them from final assessment. The February datathon was judged using number of edits so we used EventMetrics and excluded any unsatisfying edits from our assessment. We have never done it before but we found that it was doable, as a lot of items regarding Indonesia still lack correct labels and descriptions so we felt the need to hold a datathon on them. However, since the participants for the February datathon were not as many as the other ones, we predict that it may be more difficult to check the contribution if there were a lot more participants. But overall, this activity provided the most contribution in our program by multiple contributors.

Online meet-ups and social mediaEdit

Our online meet-ups are where Indonesian Wikidata contributors are able to share their thoughts, ask questions, and generally talk to each other while editing Wikidata. The concept is similar with online meet-ups for Wikipedia contributors but to help establish a Wikidata community in Indonesia and help beginner contribution with questions, we decided to hold a specialized meet-ups for Wikidata contributors. The first meet-up was accompanying the also first datathon in October 2020 and there were some discussions on Wikidata in general but it was not as much as we hoped. So in the second meet-up we tried to have a more lively event and we chose to use the Wikidata – The Game on Toolforge. We planned the event to be held only for one hour but as the participants were really enjoying editing with the game, we held up for an extra 30 minutes at the end. It was also the first time we involved a volunteer to be one the moderator of the event.

Our third meet-up is in early June after a considerable time gap between it and our second one. There were some difficulties we encountered such as finding a time in the weekend where there was not going to be another event from another program, and prospecting a suitable volunteer with enough familiarity with Wikidata. So as it may not be from our beginner participants in workshops, we looked at our participants in datathons and comparing it with volunteers in another program, a number of them were never involved with Wikimedia Indonesia as a paid volunteer and have never participated in any of our programs before. This is of course a positive thing for us as it meant that we were able to get new participants, already familiar with Wikidata themselves not from our training or workshop, however, at the same time we wanted to be careful with we ourselves are still figuring out our exact format for the meet-up while they might not have had experience with our administrative works after and before the event. By June, after Ramadan and several public holiday weekends, we were able to hold the meet-up with a theme in the items edited in a two-hour format with a community member who has been involved as a volunteer in several other programs, then as our moderator.

In the first half of 2021 we also expanded the use of our social media as not only where we announce our activities and showcase a select insight on Wikidata, we also held a simple quiz on a roughly bi-weekly basis. Participants were required to have followed our account and answer it using the quote feature. Using this feature, we were able to expand and also reach their followers. There have been questions which gathered little participants or received no correct answers so we tried to keep the questions answerable to beginner contributors but at the same time making it not a completely free giveaway. We did the reveal of the answer in each quiz sometimes with added insights on the topic, such as with related queries, tools, or more info on the attributes or conventions in Wikidata. As for now, we still have our account on Twitter only. While there have been some inputs from the community to have another account on other social media, we are still considering the benefit we get from the quote feature available on Twitter and whether similar features in other social media are comparable.

InternshipsEdit

Our Technology internship program was organized with communication to our past partners in the Faculty of Computer Science of the University of Indonesia. We hired two interns with one working for a month period, and one working for a three-month period. Both are in their first year of college but they had different study plans so we hired and adjusted their contracts accordingly. We planned our internships as a way to enrich the content on Wikidata regarding Indonesia. As one of the biggest open databases available on the Internet, Wikidata provided the students a place to improve their education and experience on data and knowledge base. Interns were given a general introduction to Wikimedia projects and training on Wikidata. As they already had a little background on computer science, both of our interns followed the material rapidly.

Tasks were given in the forms of making queries, uploading data in bulk, and making a website using data in Wikidata. An analysis done by one intern on the difference between the data on languages of Indonesia in Wikidata and the information available at their corresponding articles in Wikipedia found that although virtually all languages of Indonesia is available at Wikidata, they may not have an article in the Indonesian Wikipedia but at the same time, they may have articles in the English Wikipedia. It also managed to find a unique anomaly such as a language with Indonesian-related identifiers was not actually spoken in Indonesia. Another intern was tasked with compiling the data of Indonesian Cultural Heritage National Registration System and was met with a sudden change of the URL format from the source website midway through the project but managed to finish the compilation with the new format. They also made a match compilation of the data from the cultural heritage with data from the Indonesian Geospatial Agency toponymy data, utilizing a script they made through more than 100,000 data. The cultural heritage data was then uploaded to Wikidata with a little caveat that it did not include the identifier statement after the URL format change. We are still in possession of the compilation and waiting to see if they are stable enough to be used as the new identifier which we are planning as one of the tasks of future interns. At the end of their period, interns were required to provide a report and present a review and conclusion of their activities.

Lessons learnedEdit

We are very grateful to our community who despite the steep learning curve of Wikidata and despite being restricted to only be online, was able to make their contribution as well as enjoying participating in our activities albeit still new both for us and for them. Despite these achievements, we find that their establishment is still ongoing as we continue our activities to the next year. We also find that prior knowledge on computer science is beneficial to your introduction to Wikidata, but to make a knowledge base of all knowledge, we need to gather more contributors from any background by being simple and engaging.

Javanese OCREdit

Integration to Wikisource and improving the software

The development of the Javanese OCR software has reached its third year. There have been several changes and adjustments made which cater to conditions that have not made it possible to carry out a mass annotation process for improving training data. This semester, the Javanese OCR development team focuses on software development carried out internally. In terms of training data, the team employed two Javanese script experts to carry out the annotation process using different training data than before. After the training data was successfully prepared, the team continued to develop performance improvements for the Javanese OCR software, as well as the creation of an OCR v2.1 engine that uses a modular system to carry out the detection process.

Running Trawaca OCR in Wikisource
Annotation ProcessEdit

The annotations were carried out by two Javanese script experts. The annotation team labels the character image document directly (without using an application) by adding a label as a substring at the beginning of the image document name with a minus sign (-) as a separator. The total data that was successfully annotated was 12,747 characters, out of a total of 16,353 characters checked by the annotation team. The characters annotated are taken from a page of the book Serat Mangkunegara IV Volume II, which was mostly in poor print condition compared to Volume I. This page is a different page from the previous year's projects. The goal is to increase the number of samples in each class and the number of existing character classes.

OCR API integration with WikisourceEdit

This semester, the OCR API has been successfully integrated with Wikisource. (1) the input in the form of BLOB data from the image of the document pages and (2) the output in the form of Javanese characters in the manuscript transcription input box have been completed. The trial for its use through the OCR button that has been made also runs smoothly and can display output in the form of Javanese characters. The problem of different output formats and parameters being sent has also been resolved. In line with the input from Phabricator, our team has also put an additional layer that will notify the user before the character is sent from Wikisource to the Trawaca OCR engine.

Normalization of Introductory Class LabelsEdit

The writing of the transliteration program is still in the early stages, namely the normalization of syllables from class labels. Given that the class label is taken from the filename of each character segment at the front, the class name has several punctuation marks that are used to mark both different script classes but have the same transliteration in Latin letters. In addition, there are punctuation marks that can't be used as filenames in Windows, requiring meta-symbols so that labels can still characterize different classes. As a consequence, normalization needs to be carried out in two stages with the following steps:

  • Removing the punctuation in front of the character class label by using the regular expression (regex). However, not all punctuation marks are removed, because there are punctuation marks that affect the syllable normalization process.
  • Normalization is carried out by applying the Finite State Transducer approach which has 4 initial vertices (vertices/nodes) after the Start Node.
OCR engine 2.1 integration to OCR backendEdit

At first the difference in OCR engine data storage that switched from database (V1.0) to CSV file (V2.1) caused a problem with data storage permissions on the server hard disk. To accommodate the V2.1 engine data storage structure, it is necessary to create a folder and some CSV files via the program code. Therefore currently in the V2.1 Engine program code uploaded to the server, it also has the possibility if in the future, data storage does not use CSV files. Thus, research on document analysis preprocessing to separate parts of the text can be continued to further improve Javanese OCR capabilities.

Lesson learnedEdit
  • For the development of annotation software in the future, it is necessary to simplify the interface to facilitate the annotation process in large quantities. There should be two versions of annotation software, one for use in schools and one for project purposes.
  • During system validation, the performance of the Gaussian NB and SVM models increased as the amount of training data increased, but the performance of LDA and KNN decreased as the amount of training data increased.
  • The results of the system validation test during the last two years did not experience much difference, although the system validation in the last year's project only used 162 classes with 10 samples in each class. This shows that the addition of a significant number of classes does not have a significant impact on the performance of the classifier model. The number of classes may not be a determining factor for recognition, but the number of samples in each class of training data can be a determining factor for recognition.
  • The value of the character recognition of the Javanese script OCR system has decreased drastically when the test scenario is carried out with real use cases, namely receiving input from a page, segmenting, taking tours and direct introduction from the input of a page. This decrease occurred in the four classification models.

Financial reportEdit

Revenues received during this six-month periodEdit

For this round, WMID requests the grants amount in USD, it's different than previous year to avoid the volatile currency exchange.

On 23 June 2020, WMF approved WMID grants amount of USD 328,397.

Conversion rate

Rp 1 → US$ 0.0000687 or 1 US$ → IDR 14,537.50

NoteEdit

  • S1 is per 31 December 2020
  • S2 is per 30 June 2021

Another formatEdit

Revenue resort Anticipated USD Anticipated IDR S1 in USD S1 in IDR S2 in USD S2 in IDR Cumulative USD Cumulative IDR Explanation of variances from plan
WMF Annual Plan Grants 328,397 - 191,550 2,789,542,650 128,381 1,863,065,072 319,931 4,652,607,722 Initially, our proposal budget was USD 355,162, but because of the pandemic and after consulted to WMF Grants Team, we decreased our budget and assumed that on 1st October 2020 the situation would be normal.
Underspend APG19 8,173 118,818,014 8,173 118,818,014 - - 8,173 118,818,014 Underspend from previous grant term.
Bank interest - - 82 1,188,416 131 1,902,414 213 3,090,830
Refund - - - - - 9,437,802 649 9,437,802 Refund of ticket cancellation.
Total 328,966 4,783,954,368

Spending during this six-month periodEdit

Expense Budget

USD

Budget IDR Expense S1 USD Expense S1 IDR Expense S2 USD Expense S2 IDR Cummulative USD Cummulative IDR Percentage spent to date Explanation of variances from plan
Office and admin support 40,743 582,040,000 12,985 189,104,686 26,987 391,989,609 39,972 581,094,295 99.84%
Salary 137,698 2,047,135,736 58,931 858,215,285 83,073 1,206,175,516 142,005 2,064,390,801 100.84% Hiring additional manpower (videographer and finance admin) as well as additional insurance and other benefit
Community Development 17,003 242,900,000 647 9,422,450 7,765 112,861,643 8,412 122,284,093 50.34% Pandemic effect, so we cannot do travel, since travel expense is our biggest expense for most of programs
Community Support 33,848 483,550,000 1,945 28,331,597 5,609 81,678,093 7,554 110,009,690 22.75% Pandemic effect, so we cannot do travel, since travel expense is our biggest expense for most of programs
Education 38,419 548,850,000 6,663 97,038,977 4,610 66,846,181 11,273 163,885,158 29.86% Pandemic effect, so we cannot do travel, since travel expense is our biggest expense for most of programs
GLAM 23,401 334,300,000 1,224 17,822,250 4,664 67,775,743 5,888 85,597,993 25.61% Pandemic effect, so we cannot do travel, since travel expense is our biggest expense for most of programs
Wikidata 7,273 103,900,000 41 597,597 2,019 29,354,971 2,060 29,952,568 28.83% Pandemic effect, so we cannot do travel, since travel expense is our biggest expense for most of programs
Javanese OCR 4,518 64,550,000 19 280,000 3,108 45,180,200 3,127 45,460,200 70.43% Pandemic effect, so we cannot do travel, since travel expense is our biggest expense for most of programs
Competition 9,394 134,200,000 1,342 19,540,000 7,827 113,748,811 9,169 133,288,811 99.32%
Program Support 16,100 230,000,000 2,598 37,835,820 14,076 204,569,634 16,674 242,405,454 105.39% Increasing software basic (Zoom Meeting and Webinar, etc.), hiring HR consultant company for improving WMID SOP and Employee Handbook, new program for capacity building (volunteer, WMID member, staff)
Total 328,397 4,771,425,736 86,396 1,258,188,662 159,738 2,320,180,401 246,134 3,578,369,063 75.00% Pandemic effect, so we cannot do travel, since travel expense is our biggest expense for most of programs

ComplianceEdit

Is your organization compliant with the terms outlined in the grant agreement?Edit

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

SignatureEdit

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