Grants:APG/Proposals/2017-2018 round 2/Wikimedia Armenia/Proposal form
If you need to review the edit instructions you will find them in the edit intro.
- Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
- This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
- This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
- Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
- Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
- Please Email FDCSupport@Wikimedia.org with questions about using the form.
A few terms used in the form:
FDC proposal form terms Wikimedia terms Learning & Evaluation terms
- 1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.
In May 2018 Wikimedia Armenia will celebrate its 5th anniversary. Our organization is young but already recorded several notable achievements in creation of core Armenian wiki community, large number of content and partnerships with various local and international organizations. We have announced the 2018 as a year of organizational strengthening for Wikimedia Armenia and of deeper, quality content development.
In the end of 2017 we have hired a new accounting company, which regulated all financial documents of previous years and now guides us in our financial planning and expenditure processes. We have regulated our HR documents, paid staff annual leaves for 2017 and now working towards doing the same for 2016. We have established a good partnership with Rostelecom Armenia telecommunication company which provides us free of charge 24/7 high-speed, symmetrical internet. WMAM is revising its Bylaw to match it with reformed local legislation and fill those gaps that were creating financial problems for us. We are on the way to develop internal regulations and Board and Employee handbook, which, we hope, will cover all spheres of organization’s life and make our work more structured and professional. Wikimedia UK, Germany and the Netherlands generously shared with us their experience on this. We have made clarifications in job descriptions of staff to avoid responsibility overlaps and bringing more clarity in who is doing what.
We have started “I create vital article” campaign in November 2017 aimed at promoting creation of quality content by our existing editors and newcomers. This was a major step towards changing our strategy from creation of more content to development of quality content. This campaign positively affected the image of Wikimedia Armenia and Armenian Wikipedia in particular. Previously our WikiCamp and WikiClubs were better promoted, which created some wrong understanding about Wikimedia Movement in Armenia mostly perceived as one consisting of children and youth and thus resulted in some kind of mistrust towards Armenian Wikipedia. We have used new information channels, revised our social media strategy, which resulted in better outreach and engagement of new editors.
We have worked towards diversifying our funding sources in 2017. We had a number of paid camp participants, our individual donors continued funding the operation of WikiClubs, Calouste Gulbenkian Foundation continued funding the Western Armenian Program. We have signed a grant contract (37.000$) with “Bridge for CSOs” EU funded program of Armenian General Benevolent Union (AGBU) on running a 1 year project aimed at establishment of 5 new WikiClubs. Another project with around 34.000$ budget will be implemented with the support of Yerevan Foundation for the organization of various events aimed at enrichment of Yerevan related content in Wikimedia Projects.
For the upcoming funding period WMAM has set four major programmatic directions:
To bring the organization to another level of development and ensure better implementation of our strategy and programs, we will work on organizational development, which will be done in three main directions: capacity enhancement both in terms of procedures and staff capacity, outreach, financial sustainability.
- 2. Name, fiscal year, and funding period.
- Legal name of organization: «Վիքիմեդիա Հայաստան» գիտակրթական ՀԿ
- Organization's fiscal year: 01/01-12/31
- 12-month funding period requested: 07/01/2018-06/30/2019
- Currency requested: AMD
- Name of primary contact: Susanna Mkrtchyan, Gayane Vardanyan
- 3. Amount requested.
|Total expenses for the upcoming year||171,333,807||342,667.61|
|APG funding requested for the upcoming year||133,727,000||267,454|
|Amount of funding received from WMF for the current year||151,207,564||302,415|
- 4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
Prior to development of our 2018-2019 annual plan we have organized a community gathering with active Wikipedians and collected their ideas on further expansion of Wikimedia Movement in Armenia. It was a facilitated discussion where everyone reflected on the work done by WMAM and made suggestions on future initiatives. Besides this, we are holding regular discussions with the community members during our community events. We are planning to hold reflection and planning of large events with the community at least twice a year to report on the work done and engage them in our activities. In March 2018, WMAM hired an independent consultant to carry out a research among our community members and to reveal their view on our projects, their concerns, and suggestions for improvement. The report on this research will be available in the end of April, 2018 and will become a ground for designing of our activities.
- 5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.
Financials: current yearEdit
The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2016 to 31 December 2016 for most organizations).
Financials for the current funding period Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected Currency requested US dollars Currency requested US dollars Currency requested US dollars Revenues (from all sources) 177,707,564  355,415 89,577,355  179,154.71 178,162,260  356,324.52 Expenses 192,436,813 384,873.63  84,441,781 168,883.56 159,936,807.6 319,873.5
Table 2 notes:
- Excluded in-kind contributions from Calouste Gulbenkian Foundation
- Including new revenue sources (Yerevan Foundation and AGBU Bridge for CSOs (EU supported program)
- Including expenses from new projects with Yerevan Foundation and AGBU
Programs: upcoming year's annual planEdit
This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.
- 1. For each program, and overall
- Include targets for each of the three shared measures for each program, and overall. If one or more of these required metrics are not relevant to any of your programs, please consult your program officer.
- Also choose at least two grantee-defined metrics to highlight in this section, and include targets for each of these grantee-defined metrics for each program, and overall. (Other program-specific metrics may be included in your program objectives, in the detailed program sections below.)
- Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
- Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
- Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.
- A: See corresponding activity section
- B: See corresponding activity section
Program Participants Newly registered Content pages A B Quality Content Program - - - - - Thematic councils and Wiki Loves Science 115 81 100 2 3 Partnership with GLAM 20 3 50 3 1 Digitization of content 50 0 2410 40000 100 Research and analysis of articles 20 0 40 1 n/a International collaborations 100 0 180 4 1 Equal access to wiki 10 0 31060 3 n/a Preservation of culture 41 20 50 30 20 Total for the program 356 104 33890 40043 125 Community Program - - - - - Community editathons and meetups 1085 80 645 49 3 Capacity building 190 0 100 9 10 Total for the program 1275 80 745 58 13 Education Program - - - - - Wikiseminar for teachers/lecturers from regions and Yerevan 80 50 160 2 70 Universities 55 50 55 3 1 Non formal education 30 30 30 3 n/a WikiCamps 250 70 3802 4 1 WikiClubs 356 156 33000 5 2 Total for the program 771 356 37047 17 74 Western Armenian Program - - - - - Creation of Separate Western Armenian Wikipedia 3 0 20 3 n/a Trainings for experts 70 35 60 5 10 Summer WikiSchool in Aleppo and other activities 67 40 134 12 1 Total for the program 140 75 214 20 11 TOTAL FOR ALL PROGRAMS 2547 615 71896 40138 223
Table 3 notes:
- 2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program
- The objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
- Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
- Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.
Staff and contractors: upcoming year's annual planEdit
- 1. Please describe your organization's staffing plan or strategy here, and provide a link to your organization's staffing plan or organogram if you have one.
As stated in the bylaw of WMAM, The supreme body of Wikimedia Armenia is the General Assembly, which has the right to make a final decision on any issue and aspect of the organization. WMAM consists of Board and the President. The Board has 7 members. Under current proposal it is proposed to have 7 staff members with 5.5 FTE in total.
Executive Director - 1.0 FTE
- Develop strategic and annual plans under board supervision.
- Organize consultations with community members for development of strategic documents.
- Ensure implementation of the strategic and annual plans.
- Carry out planning and allocation of all resources in accordance with current APG and Annual Plan and WMAM other commitments.
- Oversee the delivery of the programs and services and efficient and effective day-to-day operation of the organization to maintain or improve quality.
- Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization.
- Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization as well as on the progress of annual plan implementation.
- Ensure that the organization complies with all legislation covering taxation and withholding payments.
- Research funding sources and write funding proposals to increase the funds of the organization.
- Identify, assess, and inform the Board of internal and external issues that affect the organization.
- Draft organization’s internal management regulations, e.g Employee handbook, job descriptions, appraisal and professional development system, and etc. for Board approval and ensure their proper implementation.
- In addition to the President of the Board, act as a spokesperson for the organization.
- Establish partnerships with public and private organizations, GLAM institutions and donor organizations in cooperation with the President of Board.
- Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations.
- Coach and mentor staff as appropriate to improve performance.
- Foster effective team work within the staff and ensure communication with the Board and the staff.
Education Program Coordinator - 0.75 FTE
- Lead the educational initiatives and manage respective projects.
- Coordinate activities with Education Program stakeholders and maintain partnerships.
- Select new WikiClub coordinators, ensure constant communication with coordinators on Club content issues, introduce new educational materials.
- Design educational content for educators, WikiCamps, and WikiClubs.
- Train educators and Club coordinators on Wikipedia Education program.
- Conduct the statistics of Education Programs and provide reports on monthly basis.
- Contribute to Wikimedia Foundation Education newsletter.
- Contribute to WMAM monthly, progress and annual reporting.
- Participate in design of new grant proposals.
- Jointly with other staff members carry out Quality Content program activities.
Community Program Coordinator - 0.75 FTE
- Organize programmatic part of online and offline community editathons, meetups, trainings, and editing activities.
- Ensure the partnership with international community members and Wikimedia affiliates and coordinate international projects.
- Reveal the needs of community and design community capacity building initiatives.
- Organize community participation in WMAM strategic and activity planning and ensure WMAM reporting back.
- Support the design and branding of community related communication materials.
- Provide community with technical resources and literature.
- Carry out technical maintenance of Wikimedia Armenia web platforms and equipments.
- Conduct the statistics of Community Programs and provide reports on monthly basis.
- Contribute to WMAM monthly, progress and annual reporting.
- Participate in design of new grant proposals.
- Jointly with other staff members carry out Quality Content program activities.
Western Armenian Program Coordinator - 0.75 FTE
- Manage the Western Armenian Program according to the plan and the budget.
- Develop reports on the project implementation.
- Coordinate education and community activities with WMAM respective staff for Western Armenian Program.
- Develop education materials in Western Armenian for Experts training, Summer school, WikiCamp and other activities.
- Develop the concept and agendas of all events in partnership with respective WMAM staff.
- Negotiate with different stakeholders in Armenia and Diaspora and create partnerships for enhancement of Western Armenian Wikipedia and better outreach of Western Armenian Project.
- Implement online and offline workshops, carry out discussions with various community members and comes up with.
- Conduct the statistics of Western Armenian Program and provide reports on monthly basis.
- Contribute to WMAM new grant proposals and reporting.
Treasurer, Administrative Coordinator - 0.75 FTE
- Organize and maintain filing system for important and confidential company documents.
- Support budgeting and bookkeeping procedures, ensure that all items are invoiced and paid on time.
- Address employees queries regarding office management issues (e.g. stationery, hardware) and manage office supplies stock, arrange warehouse, catalog goods and place orders.
- Maintain the office condition and arrange necessary repairs.
- Manage contract and price negotiations with service providers․
- Arrange travel and accommodations.
- Coordinate logistical and administrative aspects of WMAM operations.
- Reporting to Department of State Property Management on the use of office space.
Communication and Social Media Coordinator - 0.5 FTE
- Research audience preferences and discover current trends and develop communication plans and strategies.
- Manage organization’s website and presence on social media to sustain readers’ curiosity and create visibility around new projects.
- Ensure information provision on Wikimedia Movement, Wikimedia Armenia and its activities to community members.
- Create engaging text, infographics, image and video content on Wikimedia Armenia activities for different audiences.
- Maintain communication with WikiClub coordinators, different stakeholders, and media.
- Coordinate the digitization activities of Wikimedia Armenia.
- Assist Wikimedia Armenia reporting.
Event Coordinator - 0.75 FTE
- Organize wiki workshops, seminars, camps, meetings and other events.
- Manage all pre-event planning according to requirements, target audience and objectives, e.g. organising guest speakers and delegate packs.
- Ensure smooth implementation and crisis management of all events.
- In collaboration with program coordinators develop events concepts and agendas. Coordinate activities of WikiCamp Group Leaders and WikiMentors.
- Maintain communication with parents of WikiCamp participants.
- Oversee all logistical and administrative aspects of WMAM events.
- Produce post-event evaluation, analyze the evaluation data and share the conclusions with the staff to inform future events.
- Together with administrative officer research venues, suppliers and contractors to select the best appropriate options.
Assistant to Board President - 0.25 FTE
- Assist WMAM President with daily administrative duties and complete a broad variety of administrative.
- Manage an active calendar of appointments;
- Compose and prepare correspondence;
- Arrange complex and detailed travel plans;
- Arrange itineraries, agendas and compiling documents for meetings.
- 2. List of staff by department or function.
- You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.
FTEs Department or function End of current funding period End of upcoming funding period Explanation of changes Executive Director 1 1 Education Program Coordinator 0.75 0.75 Community Program Coordinator 0.75 0.75 Western Armenian Program Coordinator* 0.75 0.75 Treasurer, Administrative Coordinator 0.75 0.75 Event Coordinator 0 0.75 Communication and Social Media Coordinator 0.5 0.5 Assistant to Board President 0.25 0.25 Total (should equal the sum of the rows): 4.75** 5.5***
Table 4 notes or explanation of significant changes:
* Funded by Calouste Gulbenkian Foundation for the Western Armenian Program.
** During the course of APG implementation WMAM had to reallocate some amount, which was saved due to change of Executive Director and hiring new ED with less salary.
The following changes were communicated to WMF:
- Mher Bekaryan, Treasurer and Administrative Coordinator, was moved from Calouste Gulbenkian Foundation funding to WMF funding, as we were still negotiating with CGF about the future grant and were not sure about the staffing for that project.
- Yelena Khachaturyan was hired as an assistant to President of Board from March 2018.
*** The current APG was full of events, which made us conclude to have two seperate positions to cover the responsibilities of event coordinator and communications and social media coordinator. Thus we have these two positions incorporated into our staffing list as the proposed APG is also packed with lots of large scale events, which require lots of organizational and communication efforts.
- 3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?
- 54,044,253 (108,088.506 USD)
- 4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?
- 51,829,000 AMD (103,658 USD)
Financials: upcoming yearEdit
Detailed budget: upcoming yearEdit
- Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2017 to 31 December 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.
Revenues: upcoming yearEdit
Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2017 to 31 December 2017).
- Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time.
- Please include in-kind donations and resources in this table, as applicable, and use the status column to show that they are in-kind resources.
- Do not include money you plan to draw from your reserves during the upcoming funding period.
Anticipated revenues for the upcoming funding period Revenue source Currency requested US dollars Status (e.g. guaranteed, application) Wikimedia Foundation 133,727,000 267,454.00 Application Calouste Gulbenkian Foundation 18,154,000 36,308.00 Application Yerevan Foundation 8,600,086 17,200.17 Guaranteed AGBU Bridge for CSOs (EU supported program) 10,852,721 21,705.44 Guaranteed Total revenues (should equal the sum of the rows): 171,333,807 342,667.61 -
Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.
Operating reserves: current and upcoming yearsEdit
Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.
- 1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.
Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US) Current year (e.g. 2017) 0 0 0 0 0 0 Upcoming year (e.g. 2018) - - - - 0 0
- 2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero.
Expenses: upcoming year's annual planEdit
- 1. Expenses by program (excludes staff and operations).
- Program expenses are the costs associated specifically with your organization's programs, and do not include operating expenses or staff salaries, which will be described in separate tables. Program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs, for example. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.
Program Currency requested US dollars Quality Content 20,970,086 41,940.17 Community 15,670,000 31,340.00 Education 47,012,721 94,025.44 Western Armenian 12,442,000 24,884.00 Organizational development 5,030,000 10,060.00 Total program expenses (should equal the sum of the rows) 101,124,807 202,249.61
Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here.
- 2. Total expenses. Please use this table to summarize your organization's total expenses overall.
- These are divided into three categories: (1) staff expenses from Table 4 (including expenses for staff working on both programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.
Expense type Currency requested US dollars Program expenses (total from Table 7, excludes staff) 101,124,807 202,249.61 Operations (excludes staff and programs) 18,380,000 36,760.00 Upcoming staff total expenses (from Table 4) 51,829,000 103,658.00 Total expenses (should equal the sum of the rows) 171,333,807 342,667.61
Table 8 notes:
Verification and signatureEdit
Please enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement
Please sign below to complete this proposal form.
- IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.