ESEAP Preparatory Council/Finance

During the online meeting among EPC members on 2 May 2024, we have decided to discuss about the finance-related matters of ESEAP Hub.

Background

While the official permanent committees of ESEAP Hub has not been formed, despite the ESEAP Conference 2024 is approaching, the EPC committees have decided to discuss on the details on how to finance the ESEAP Hub at the very minimum manpower to ensure the continuity of the hub, irrespective of any decision-making committees which will be chosen based on election by the members of ESEAP communities.

Timeline

Due to the approaching of ESEAP Conference 2024 which will happen within a week time at the time of this online meeting, the EPC must come up with the very first draft of financing mechanism for the hub.

Scope

Minimum

The very last scope of budgeting needed to run the ESEAP Hub at its very minimum expenditure is to pay three people (from three different regions of ESEAP and must be a resident there (e.g. citizens, permanent residence, working/student/dependent visas holders etc) to do the office works of ESEAP Hub, such as:

documentation
legal compliance
reporting to Wikimedia Foundation and to the ESEAP communities

Expected

When ESEAP Hub has been formed with all of the elected council members, the budgeting scope can be increase to include all of the outreach events of the hub.

Fiscal sponsor

After much of discussion among feasible candidates from ESEAP affiliates, there were Australia, Indonesia, Malaysia and Taiwan. Finally after pros and cons of consideration, it was decided that Wikimedia Taiwan shall be the fiscal sponsor for the granting of funds to sponsor the ESEAP Hub. After more detailed payment mechanism, it was also decided that the ESEAP Hub shall fall under the Wikimedia Asia Month project scope by Wikimedia Taiwan.

Probation

To manage financial security and trust issues, it was decided that Wikimedia Taiwan can be the fiscal sponsor for a limited amount of budget first and with probation period of one year extendable, subject to clean management of the fund.

Attendees

Dody Ismoyo (talk) 07:22, 3 May 2024 (UTC)[reply]
Filipinayzd (talk) 07:48, 3 May 2024 (UTC) Abstained[reply]