Affiliations Committee/RFCs/Wikimedia user groups approval process and agreements - Spring 2015/he
This page is kept for historical interest. Any policies mentioned may be obsolete.
This page documents a historical request for comments organized by the Affiliations Committee process.
|Designated talk page||Wikimedia user groups approval process and agreements - Spring 2015 request for comments||Frequently Asked Questions|
The Wikimedia Affiliations Committee is requesting comments on the approval process and agreements for Wikimedia user groups.
The committee will seek community input until Friday, May 1, 2015. The committee will then review the community's input, and publish the new process and agreements on Meta-Wiki. The committee will again seek community input approximately six months after any changes are adopted to gauge effectiveness and if any additional changes are necessary.
The Wikimedia Affiliations Committee's responsibilities include approval of new Wikimedia user groups. Unlike chapters and thematic organizations, where the final approval resides with the Wikimedia Foundation Board of Trustees, the committee has final approval for user groups.
When Wikimedia user groups were initially introduced, the committee used the chapter approval process as a model for user groups. Since that time, the committee has modified the approval process twice to simplify and expedite the process. Additionally, the committee has modified the user group requirements to make the model more accessible to developing projects.
Summary of current user group approval process:
- Proposed user group fills out an application on Meta-Wiki
- Proposed user group emails notification of application to Affiliations Committee
- Committee assigns two members to act as liaisons and review application
- Liaisons review application and verify it meets requirements
- Liaisons then approve or deny application on behalf of the committee
Summary of current user group requirements:
- Three active Wikimedia editors
- Information about group published on-wiki
- Clear purpose and scope
- Clarity on structure
- Two contact people for Wikimedia Foundation
While these changes reduced the overall processing time for applications, there remains a lag in processing applications which is longer than the committee finds acceptable. Additionally, the number of Wikimedia user group applications has been increasing each year, and the current process may not be tenable for a volunteer-based committee as the pace of applications continues to rise.
Proposed changes being considered
The Affiliations Committee met with members of the Wikimedia Foundation Board of Trustees and staff at the Wikimedia Foundation San Francisco office in January 2015. During that meeting, a new framework was developed and initially agreed to. Since that time, the committee has been working with staff to fully develop the new process, and prepare it for public comment. If adopted by the committee, the new process and agreements will go into effect shortly after the conclusion of the request for comments.
The new proposed approval process for Wikimedia user groups is:
- Wikimedia user groups will apply by filling out a simple online form that sends an email to list with Committee and Foundation staff, where they can track user group applications.
- The Committee will approve new groups by two members confirming they meet the criteria and responding to the email list to approve the group.
- Committee and Foundation staff can talk to the applicant if more information is necessary.
- Committee and Foundation staff may introduce applicants to affiliates which may be interested in the application, such as affiliates with a similar geographic or topical focus.
- Committee and Foundation staff can watch applications and raise objections, but the aim is to approve the group after a 48 hour waiting period.
- User groups will automatically get "Wikimedia Community User Group " name, or applicants can request another name on the approved list. If they want to use the house logo (the logo used by Wikimedia Foundation and chapters), they can also request a standard trademark license.
The new requirements for user groups will be:
- Three or more active Wikimedians (defined as 10 edits within the previous 12 months)
- Agree to the user group code of conduct
Here is a mockup of what the new application form would look like:
|Apply to start a user group|
Three active Wikimedians
User group rules
[ Submit ]
To help with simplifying the new approval process, while reducing the amount of investigation work required by the committee, a new user group code of conduct will accompany a simplified Wikimedia user group agreement. Applicants will initially agree to these while filling out the user group application form. As is currently the case, a physical copy will be signed once the group has been approved by the committee.
Existing user groups will be sent the code of conduct and per their existing agreements, be required to begin following it within 30 days of being notified. User groups recently passed have their final approval already conditional on the agreement of the new code of conduct and agreement, once adopted by the committee.
Here is the proposed user group code of conduct and new agreement:
|User group agreement and code of conduct|
The Wikimedia Foundation ("we", or "us") is a nonprofit organization dedicated to empowering and engaging people around the world to collect and develop educational content under a free license or in the public domain and to disseminate it effectively and globally.
You and your user group ("you") agree to the conditions in this agreement by clicking "I agree" on your user group application.
You will follow our Trademark Policy
You are independent from the Wikimedia Foundation and other groups
You are recognized as a user group as long as you follow this agreement
Your user group's name and logo
Our Code of Conduct
You must follow our code of conduct:
This agreement is governed by the laws of the State of California, USA, without regard to conflict-of-laws principles. The parties will first attempt to resolve all disputes through mediation. If mediation fails, then we will resolve that dispute, and consent to personal jurisdiction exclusively, in a state or federal court in San Francisco County, California.
It may be necessary for the Wikimedia Foundation to modify this User Group Agreement from time to time. Your representatives will receive 30-days prior notice by email of any changes to this agreement.
Frequently Asked Questions
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