Wikimedia Conference 2014/Programme

The programme team has taken all feedback and ideas provided (on and off wiki) into account and has been working hard in the previous months to identify the main themes of the conference. We have presented the topics and possible formats in January, and then defined concrete sessions in February.

The final version of the schedule is available here (Google Doc).

Please note that it is work in progress, we are still moving sessions back and forth but hope that this early version of the schedule gives you all a brief understanding of the choreography of the conference. Together with the speakers and facilitators, we are also working on more detailed session descriptions and formats. Everyone is welcome to provide feedback, ideas and input!

Main conference themes

The programme team has identified two main themes for the Wikimedia Conference: Organisation, structures and grants and Success and impact. Both themes address the burning questions, challenges and latest discussions that directly affect the entities in the Wikimedia movement. We have decided to focus on the organisational issues and the future of the movement in general, rather than on the details of programmatic work. The insights of the Chapters Dialogue project will be presented and will serve as additional input for certain topics.

Regular guests of the conference will notice that we skipped most of the programmatic sessions this year. We recommend that these topics are submitted as Wikimania talks. The Wikimedia Conference is a valuable opportunity where all movement entities' leaders come together to discuss our ideas, plans, challenges and fears for future, and we wish to reserve what little time we have on constructive debate and discussion.

Be prepared!

This year's conference is going to be quite interactive and asks all participants to prepare extensively for the announced topics and sessions. All entities and their representatives are requested to thoroughly discuss the conference topics and sessions internally before they start their journey to Berlin!

Reading the material shared beforehand will be required for active participation. Of course, participation does not end after the conference: There will be documentation, reporting back to your home organisations, evaluation and follow-up tasks to be done.

Speakers: Speak up!

The programme team encourages participants who specialise in a certain topic to volunteer to take the session lead. A few sessions still need qualified speakers, please reach out to the programme team and express your interest in preparing and holding a session. We have marked those sessions with an "OPEN CALL for speakers". If you see other sessions you would like to contribute to, please also let us know!

Session formats

The formats will differ from topic to topic. The programme team is working closely together with the facilitators and will further develop the schedule and formats within the coming weeks. We are planning to avoid dry lectures as much as possible and rather go for interactive formats. Some session will involve decision making processes, some will be necessary to get a broader understanding of the status of the discussion and will define next steps and time-lines, some will focus on sharing experience and learnings, some will help releasing tensions and others will just foster social processes.

State of the movement

This year's state of the movement session will be a poster session combined with some speed dating. It will be the first session on day 1 and combines a social warm-up with the “getting to know what your peers are up to” session.

All organisations (incl. WMF, AffCom, FDC) are asked to prepare a simple organisation profile. WMDE will prepare print-outs, please make sure to provide your organisation's data via this form before April 7.

When the session begins, everyone puts their poster up on the wall, and then the speed dating starts: There will be three rounds (e.g. round 1: 1-3 important milestones, round 2: biggest challenge, round 3: biggest wish), 2 persons discuss the first question for 3 minutes, then switch partners; after 5 partners, the next topic is discussed and so on. Makes ~15 rounds, so everyone gets to talk to at least 15 people.

Pre-conference // Open Thursday

The official programme of the conference will start on Friday. For groups who would like to arrange separate or special meetings, we have reserved the conference venue for an Open Thursday already. Please get in touch with WMDE’s event management (wmcon wikimedia.de) to make respective arrangements.

Theme 1: Organisation, structures and grants

1a Grantmaking and funds: Q&A about the FDC decision-making process with FDC members!

presentation (pdf)

GOAL: Have you ever wondered what exactly the Funds Dissemination Committee (FDC) does, or how they make decisions about proposals?; This is the first of two sessions about the FDC process at the Wikimedia Conference: this first session will focus on information and the second session will focus on gathering feedback. During this first session, a short presentation to illuminate the FDC decision-making process will be offered followed by an extended Question & Answer session featuring Mike Peel and Cristian Consonni, who are members of the FDC. This session is focused on decision-making, but you can bring questions about any aspect of the process. Please note that this is an information session and not a feedback session. A feedback session will be held on the following day.
FORMAT: Short presentation followed by a Q&A panel
SPEAKERS: Cristian Consonni (FDC member), Mike Peel (FDC member), Anasuya Sengupta (Director of Grantmaking at WMF)
PREPARE: Bring your great questions about the FDC process to the session!
TIME: 60 minutes; can be parallel session, but not parallel to movement structures.
FACILITATION: FDC staff will facilitate; Andreas or Anna Lena attend.
NOTES: Etherpad

1b Grantmaking and funds: Offer and discuss your feedback about the FDC process!

Main challenge/goal: Are you a participant in the FDC process, or other movement stakeholder with feedback to offer about the process? Please come to offer your feedback to the FDC!; This is the second of two sessions about the FDC process at the Wikimedia Conference: this second session will be focused on gathering feedback about the FDC process. Anonymous feedback boxes will be available at the conference during the first conference day and anonymous feedback will be discussed and presented at the session. Participants are also warmly invited to provide and discuss their feedback in person. This session will focus on parts of the process that are working well now ("to keep"), new ideas that could be part of the process ("to start"), and things that are not working well and should not be part of the process ("to stop"). Please join our session and share your thoughts with Mike Peel, Cristian Consonni, and FDC staff. We need your feedback to improve the process!
Possible format: Gathering feedback
SPEAKER: Cristian Consonni (FDC member), Mike Peel (FDC member), Anasuya Sengupta (Director of Grantmaking at WMF), Winifred Oliff (FDC staff)
PREPARE: Please submit your feedback in advance (it may be anonymous) or prepare some feedback to share with the group.
TIME: 60 minutes; can be parallel session, but not parallel to movement structures.
FACILITATION: Yes (so FDC members and staff can receive feedback!)

2 Grantmaking and funds: Grant programs offered by the WMF and by chapters

Main challenge/goal: Not about just presenting the programs and the process, but share experience about learnings: What works in grantmaking and what doesn’t. What do grantees want? How do we share and sync our programs? No need to reinvent the wheel here.
Possible format: Short Inputs (10 mins max) from different orgs.
Consider: Speakers need to prepare/provide a rough overview of their programs before the conference and ask participants to read it. This saves us time for getting to the heart of the topic, with having everyone on the same page before the conference already.
SPEAKER: Asaf Bartov (WMF), Marek Stelmasik (WMPL), Charles Andrès (WMCH), WMXX, OPEN CALL for speakers
PREPARE: Input on various funding options that are available to support different movement stakeholders.
TIME: 90 minutes
FACILITATION: self-facilitated, check with speakers if facilitation is needed.

4 Diversifying fundraising models and sources

Main challenges/goal: Pros and cons of diversifying sources; present experience and discuss dependencies that come along with seeking funds from outside the movement. Furthermore, describe the road the WMF took in the recent years, share their experience with the different models they tried and talk about the road they picked in the end.
Possible format: Best practice presentation; four short inputs (pro/con), followed by a discussion. Share thoughts, experience and fears openly.
SPEAKER: Kaarel Vaidla (WMEE), Douglas Scott (WMZA), Ichsan Mochtar (WMID), Stu West (WMF)
PREPARE
TIME: 60 minutes, parallel, but not parallel to funds discussions
FACILITATION: facilitation pending

6 Strategy processes in Wikimedia organisations

Main challenge/goal: How do Wikimedia organisations come up with and implement their strategy successfully? Why does strategy matter? WMUK speaks about joint impact measurement strategies and their alignment with strategic goals (or outcomes). Short input from the Board of Trustess about the upcoming strategy process.
Possible format: present/discuss 4 best practices/experiences from organisation's strategy processes (15 presentation incl. Q&A)
SPEAKER: Simon Knight (WMUK), Markus Glaser (WMDE), Àlex Hinojo (Amical), Jan-Bart de Vreede (WMF)
PREPARE: Links and text of existing strategy documents.
TIME: 60 minutes, parallel, not parallel to the one before
FACILITATION: Either self-facilitated, or timed with facilitators, check with speakers. Etherpad http://etherpad.wikimedia.org/p/wmcon14-6

7 Chapters dialogue I

Main challenge/goals: Present insights from the chapters dialogue.

Possible format: Session “just” for the presentation of insights and status quo (as well as conclusions from this first phase of the project), on the first day.
Consider: The “insights” can serve as a basis for several conference sessions, if applicable and desired.
SPEAKER: Kira Krämer, Nicole Ebber (WMDE)
PREPARE
TIME: 60 minutes, day 1 (presentation), parallel, but before movement structures;
FACILITATION: YES
Documentation: Maria's blog

8 Chapters dialogue II

Main challenge/goals: Reflection, Discussion about next steps and possible recommendations for action.

Possible format: Interactive session (world café, table talks) in order to define conclusions, responsibilities, and next steps on the second days.
Consider: The “insights” can serve as a basis for several conference sessions, if applicable and desired.
SPEAKER: Kira Krämer, Nicole Ebber (WMDE)
PREPARE
TIME: 60 minutes, day 1, after lunch, (reflection, discussion, next steps, recommendations for action)
FACILITATION: Yes

9 Re-imagine Wikimedia movement

Session outline: A full session outline is available here
Main challenge: “If we started with an empty sheet of paper again today, what would our movement look like?” This session will focus on the shared purpose and ideal setup of the entire Wikimedia movement, across themes and chapters, across regions and borders, without limitations or restrictions. It seeks to provide a fresh and uninhibited input to the newly starting next cycle of the strategy development process of the movement, and will encourage participants to be visionary, forget about restrictions of any kind and will seek to foster open debates about ideas, dreams and wishful thinking without discrimination.
Format: World Café: The session takes place on the second day and is timed for 105 minutes from 10:45 until lunch. The session will combine a World Café setup with a reflective panel. More details, including possible questions, are available in the session outline. Questions will be decided after the first day of WMCON to be able to respond to discussions.
Prior discussions

Movement roles, leading to board resolutions about affiliation models in March 2012, for example sub national chapters, thematic organizations and user groups and another in November 2013 movement roles
Learning from other global movements: Movement_roles/Peer_organizations/Models
Wikimedia Chapters Association (dormant)

SPEAKERS: Phoebe Ayers and Alice Wiegand (WMF), Cynthia Ashley-Nelson (AffCom), Anasuya Sengupta (WMF, FDC staff), Claudia Garád (WMAT), Ivan Martinez (WMMX)
PREPARE: Bring love, care and appreciation for each other; forget about the things you like and dislike; come with an open mind
TIME: 105 minutes; parallel
FACILITATION: Yes: Andreas Karsten and Anna Lena Schiller

10 Your organisation and hiring staff

Main challenge/goal: Help organisations clarify how to (or whether to) hire staff, and to work effectively between volunteers and staff if this is the right option for you.

What are peoples' goals and expectations in planning to hire staff? How do you divide responsibilities between board and staff? What makes this relationship effective?

Possible format: People share aspirations/experiences (preferably both Board members and staff members; even better, people who have experience of being "both sides of the fence" during their careers).

Present some good practices (e.g. governance vs management responsibilities)

Consider: Follow-up from the board training workshop in London
SPEAKER: Jessie Wild (WMF), Michal Lester (WMIL)
PREPARE
TIME: 90 minutes, parallel
FACILITATION: Chris Keating (WMUK)

Presentation link

11 Learning, development and training in Wikimedia movement organisations

Main challenge/goal: Being a volunteer running a Wikimedia organisation or programme is a challenging job. How do we give volunteers in our organisations the skills and confidence they need to succeed?

In March, 25 Board members of chapters and the Wikimedia Foundation attended a workshop weekend in London. The aim was to give those Board members a better knowledge of governance and strategy. It prompted a lot of thoughts about what the training needs of Boards and movement organisations were, some of which were;

Training in governance: the role of the Board and how to do it
Training / experience sharing in defining your organisation's strategy
How to build support networks within the Movement, of people you can speak to frankly when you have a problem
"Soft skills" like communication and time management - which may be vital in avoiding burnout.
Differing needs of "small" and "large" organisations

We can't replicate the whole weekend in one 90 minute slot. So this session will be about defining a path for the future, discussing needs, roles and responsibilities.

Possible format: Summary of learning points from the London training weekend. Discussion about how Boards improve their own performance (contribution from WMF?) Brainstorm - what are the training and support needs? How do we fill them?
SPEAKER: Markus Glaser (WMDE), Chris Keating (Wikimedia UK), Alice Wiegand (WMF)
PREPARE
TIME: 90 minutes, parallel
FACILITATION: Chris K will facilitate the discussion

12 Conflict of interest

Main challenge/goal: This is a complicated and sensitive topic that is relevant to a lot of what movement organisations do.
Possible format: A practical workshop exploring real-life scenarios and role-playing to explore approaches to recognising, managing, and avoiding conflict of interest. 15-minute introduction and explanation of CoI issues; 45-minute example scenarios and role-playing in groups; 20m conclusions, proposed best practices, Q&A 20m
SPEAKER: Asaf Bartov and Stephen LaPorte (WMF)
PREPARE: Asaf and Stephen are preparing a practical workshop
TIME: 90 Minutes, not parallel to board sessions (professionalisation, board training)
FACILITATION: Self-facilited; check with speakers
DOCUMENTATION Etherpad

13 Meet the WMF Board of Trustees

Main challenge/goal: How can we enhance the communication and collaboration between the board and the movement entities? What do we need and need to know from each other?

Strategy (why it matters, different motivation and approaches, what are the plans for the upcoming process)?
How do decision making processes in the board work?
How to strengthen the relation between WMF Board and the Community?
How does the board imagine the future of Tech in the movement/WMF?
How does the board imagine the future of Grantmaking in the movement/WMF?

Format: World Café, followed by panel discussion. Prepare 5 topics with main questions, split into 5 smaller groups (each table is hosted by one board member), discuss topics, present a conclusion at the end of the session in the plenary. 20 minutes per round. Update: Make it half a world café and half a panel session. Start with world café (see this as an experiment, first time, let's try!) and then bring the discussion on stage.
SPEAKER: Phoebe Ayers, Samuel Klein, Maria Sefidari, Jan-Bart de Vreede, Stu West, Alice Wiegand
PREPARE: Prepare 5 topics together with the board
TIME: 90 Minutes; plenary, day 2
FACILITATION: Yes, introduction, time-keeping, snapshot/harvesting the topics in the end

14 Affiliate-selected board seats I: Plenary Q&A

Main challenge/goal: Give candidates a chance to present themselves.
Possible format: An open session with candidates who present themselves/Q&A; 2 minute introduction from facilitators; two-minute opening statements from each candidate; open Q&A
Consider: Involve current chapter selected board members, review of the past two years, general role of those two members in the board, expectations. Election facilitators should invite candidates to the Wikimedia Conference.
SPEAKER: Election facilitators (Chris Keating) + Board candidates
PREPARE: Q&A prepared by election facilitators
TIME: 45-minutes Q&A, plenary
FACILITATION: Yes; Chris Keating, plus one facilitator

15 Affiliate-selected board seats II: Closed discussion

Main challenge/goal: Provide space and time for the voting entities to talk about the choice they are going to do.
Possible format: A closed session with chapter representatives, private discussion among organization representatives. Notes from the discussion are to be recorded on the Chapters Wiki for the benefit of chapters who cannot attend the conference.
SPEAKER: Election facilitators (Chris Keating)
TIME: 60-minute closed session (still under discussion if this should be closed or open/plenary)
FACILITATION: Check with Chris

16 Affiliations Committee session

Main challenge/goal: “At the conference we would be most interested in learning from recently approved affiliates about their experience with our process and their integration into the Wikimedia movement; about how existing affiliates can help new affiliates and in general, topics related to movement roles; two years on from the introduction of new types of affiliates it might be a good time to see how the models are accepted, seen, whether there is a NIMBY effect at play between existing affiliates and new ones cropping up in the same countries”
Possible side discussion: How to deal with recognized but inactive entities?
Possible format: Most likely introduction with ideation
Consider: AffCom is holding their general meeting during the conference (Thursday and Friday), so everyone will be there.
SPEAKER: Affiliations Committee
PREPARE
TIME: 60 minutes, day 2 or 3
FACILITATION: Self-facilitated

17 Community liaisons, their work and their relation to the chapters

presentation (pdf)

Main challenge/goal: The Foundation is committed to providing community liaisons to support product rollouts. The session's goal is to give some insights about their work, some examples of successful involvement of chapters along the way, and how this can become an opportunity of institutional growth for many others.
Possible format

Open conversation

SPEAKER: Elitre (WMF), Community liaison WMF
PREPARE
TIME: 30-45 min
DOCUMENTATION: Etherpad

Theme 2: Success and impact

18 Programmatic evaluation: How to measure blood, sweat and tears?

Main challenge/goal: A frank and open conversation about evaluation (tangible and intangible (“blood, sweat & tears”) metrics; different ways of evaluation). Enable to distinguish between intuition and indicators of impact even if they’re not measured in numbers. Allow venting of frustrations, but not let that take over. What about the long-run, if my activities do not show instant effects, but rather prepare ground for the health of free knowledge?
Possible side discussion: How to explain the need for evaluation to volunteers; how to get them to cooperate with the chapter’s need to evaluate.
Possible format: Two or three practical demonstrations, followed by discussion.
Consider: Do we cover organisational evaluation as well?
SPEAKER: Jaime Anstee (WMF), Anasuya Sengupta (WMF), Manuel Merz (WMDE), Daria Cybulska (WMUK)
PREPARE
TIME: 45 minutes
FACILITATION: self-facilitated; check with speakers

19 Program evaluation conference session

Two 30-minute sessions, with the first 15 minutes for overview and demonstration followed by 15 minutes of practical application by participants. Topics will include:

Reporting and tracking toolkits
Wikimetrics

Session goals include that participants will:

Learn about a specific tool or resource they can use for program evaluation (Overview)
Learn how to use the tool within the context of programmatic use case(s) (Demonstration)
Receive technical support in trying out the tool or resource (Practical application)

SPEAKER: Jaime Anstee (WMF), Edward Galvez (WMF)
PREPARE: Bring your laptops and a username list to test out in Wikimetrics!
TIME: 2 x 30 minutes
FACILITATION: self-facilitated; check with speakers

20 Sharing is caring / best practice

Main challenge/goal: Sharing and learning from each other is not happening enough and not in a structured way. What should we do about it? Just agreeing that we should do more won’t get us anywhere. How can we find ways for exchanging experience without investing all our capacities into building up these structures?

Format: Present and discuss 3 experiences from different affiliates. Talk about the best ways of organising, managing and sharing projects - but in the context of what is best practice generally and what would be beneficial for everyone (rather than simply sharing a discrete case study.)

SPEAKER: Lori Phillips and Dominic McDevitt-Parks (GLAM-Wiki US Consortium), Àlex Hinojo (Amical), Dorothy Howard (WMUS-NY)
TIME: 45-60 minutes
FACILITATION: check with speakers

21 Let’s make better mistakes tomorrow

WMEE's presentation (pdf)

Main challenge/goal: How to recognise failure, overcome and openly discuss it. There is hardly a “culture of failure sharing” within the Wikimedia world. Although entities are encouraged to openly talk about their experience, there is some sort of anxiety that prevents us (as in chapters/affiliates as well as WMF) from frankly pointing towards our mistakes.
Possible format: Have people talk about concrete failures, „Don't try this at home“, have several chapters and the WMF prepare for this talk and give input, then joint discussion with sharing feelings, etc.; emotional relief/catharsis, healing process. Have the FDC give input as well. Don’t over-analyze the issues, but more a series of lightning talks. “Group therapy” in a light mood. We all had our blunders and mistakes. Creating a positive atmosphere.
SPEAKER

Asaf Bartov (WMF): an unsuccessful pilot program at WMF (the “Geonotice pilot” in the Philippines)
Tim Moritz Hector (WMDE): Experience from grant projects: Mistakes made, lessons learned and what we do better now.
Eva Lepik and Kaarel Vaidla (Wikimedia Eesti) will present "Don't try this at home" from the CEE meeting 2013.
Cristian Consonni (FDC member)

PREPARE
TIME: 60 minutes
FACILITATION: Yes

22 Moving from Ideas to Experiments

presentation (pdf)

Main challenge/goal

Moving from ideas to experiments: we talk a lot about cool new ideas, but why do they matter? how can we know if they are of any use?
What can we do as a community to continue to incubate new ideas and execute experiment?

Possible format: short presentation with lots of discussions!
SPEAKER: Jessie Wild (WMF)
PREPARE
TIME: 30–45 minutes
FACILITATION: self-facilitated
Minutes Etherpad link

Further topics

23 State of the movement

Main challenge/goal: This year's state of the movement session will be a poster session combined with some speed dating. It will be the first session on day 1 and combines a social warm-up with the “getting to know what your peers are up to” session.; All organisations (incl. WMF, AffCom, FDC) are asked to prepare a simple organisation profile. WMDE will prepare print-outs, please make sure to provide your organisation's data via this form before April 7.; When the session begins, everyone puts their poster up on the wall, and then the speed dating starts: There will be three rounds (e.g. round 1: 1–3 important milestones, round 2: biggest challenge, round 3: biggest wish), 2 persons discuss the first question for 2 minutes, then switch partners; after 5 partners, the next topic is discussed and so on. Makes ~15 rounds, so everyone gets to talk to at least 15 people.
Format: Speed Dating (2 mins per person, ~15 rounds, 3 topics) plus organisation profile (A3)
SPEAKER: Everyone
PREPARE: Organisation profile, info will be sent to participants
TIME: 90 minutes, day 1, first session
FACILITATION: 2 facilitators

24 Software development as a new opportunity for chapters

Main challenge/goal
Possible format: Present two or more projects (Kiwix, GLAMwiki toolset); each project in 10 minutes: what are your experiences and learnings, how did this project help your chapter to build up infrastructure? Discuss, how can chapters collaborate on tech projects, and how technology can support a chapter's needs.

Kiwix/openZIM - How to start and support a volunteer-driven software project
GLAM wiki toolset (GWT) - Working with an external partner
WMUK/WMCH TECH committees - How chapters and volunteers work together to develop and implement a Chapter's tech strategy
Challenges and solutions for working together with the WMF (integration challenges)

On top of that, WMUK talks about their plans for WikiRate, a metrics project for quality indicators.

Consider: Can you do this as a volunteer organisation as well?
SPEAKER: Emmanuel Engelhart (WMCH); Michael Maggs (WMUK)
PREPARE
TIME: 60 minutes
FACILITATION: self-facilitated; check with speakers

25 Lessons learned and best practices from Wikidata as a software project

presentation (pdf)

Main challenge/goal: Encourage and inform more chapters about engaging in software development. Give chapters the chance to grow and build infrastructure around software development.

how to scale an organization and how to identify needs & resources
how to coordinate and start a project (e.g. Wikidata)
how to set up and run processes and communication with WMF, communities, and other chapters
how to sustain development efforts and community participation
how to raise money

Possible format: Presentation
SPEAKER: Lydia Pintscher (WMDE), Abraham Taherivand (WMDE)
PREPARE
TIME: 60 minutes, day 1 if possible
FACILITATION: self-facilitated; check with speakers
NOTES: http://etherpad.wikimedia.org/p/wmcon14-25

26 User-generated advocacy – promoting policies for Free Knowledge

Main challenge/goal

Wikipedia and Free Knowledge in general exist within a very specific legislative framework. Additionally, compared to the general population, our community has a much higher average knowledge of very exotic aspects of this framework, most notably copyright. How can we use this potential to become part of the conversation when decisions concerning our work and and the future of our projects are made?

To promote and realise changes to the European Union Copyright legislation, the Free Knowledge Advocacy Group EU – a collective of European chapters – is advocating change in three key areas: public domain licensing of publicly funded works; harmonisation of freedom of panorama regulations; and the right to make use of orphan works. We need and want your help.

Although coming from an European experience, we want to work out how to best involve a group of volunteers and employees to advocate legislative change, regardless of the region.

Possible format: Short presentation followed by discussion/workshop. We want to show our two path strategy to answering the European Commission Consultation on Copyright. On one hand, we had our user-group draft answers in a smaller circle, on the other hand, we asked everyone – worldwide – to contribute on Meta-Wiki. We want to present and compare the results and discuss the advantages and risks of both approaches.

Consider

How can volunteers get involved in this kind of work (not only in Europe, but globally)?
How can we collaborate on an international basis for greatest effect?
What actions can Wikimedians take to promote the necessary changes?
Should the current key areas be expanded – i.e. by Open Access?
World Book and Copyright Day and a Free Knowledge Strategy Meeting in Brussels are both 14 days after WikiCon. The presentation element will outline what activities are taking place and invite interested participants to follow-up on and deepen the work.

SPEAKER: Dimitar Dimitrov (WMAT, WMBE*, WMDE), Stevie Benton (WMUK), Jan Loužek (WMCZ), Luis Villa/Stephen LaPorte (WMF), Itzk Edri (WMIL)
PREPARE
TIME: 60 minutes, Sun/Sat
FACILITATION: Self-facilitated

27 Wikimania 2014

Main challenge/goal

Chapters/Affiliations/Movement Village and general involvement at this year’s Wikimania
Follow-up sessions from WMCON at Wikimania. Roadmap to Wikimania. Which decisions must be made before Wikimania, which processes should have started. Do we need a pre-conference session or some break-out time during the conference?
Short presentation of PR campaign and outreach activities by Ed.

Possible format
Consider: Feedback 2013 http://wikimania2013.wikimedia.org/wiki/Chapters_Village/Feedback // https://wikimania2014.wikimedia.org/wiki/Exhibition_Stands
SPEAKER: Ed Saperia (Wikimania organiser, programme committee member); Garfield Byrd (stand-in for WMF Wikimania Coordinator), Itzik Ederi (WMIL, Wikimania 2011 organizer team leader), Open Call for speakers, any takers?
PREPARE
TIME: 45 minutes, day 3
FACILITATION: Yes, needs input from facilitators for the wrap-up sessions. Discuss with facilitators, include it in the briefing.

28 Future of the Wikimedia Conference

Main challenge/goal: Sustainability and future of the Wikimedia Conference. How do we institutionalise this? Is it worthwhile or helpful to have the FDC/AffCom/BoT meeting at the same time as the Wikimedia Conference? What is the value gained from the conference? Why do we invest so much in it? What do we want to be the year-to-year expectations? What is the difference between WMCON and Wikimania? What is the best ratio of participants? What are the alternatives (e.g. skip to Wikimania, stick to regional conferences, one conference for the affiliates with staff, one for those without etc…)?
Possible format: Discuss before the conference, transfer the outcomes in a session; get a common understanding. right before the closing session, plenary, no parallel sessions.
SPEAKER: Nicole Ebber (WMDE), Asaf Bartov (WMF), Carlos Colina (AffCom)
PREPARE
TIME: 45 minutes, plenary; last day
FACILITATION: Yes, two facilitators

29/30/31 Wrap-up session

Main challenge/goal: Wrap-up, prepare for the next day, next steps.
Possible format: Collect main takeaway from each session, on paper, in 140 characters.
Consider: A session per day; longer session on day 3

SPEAKER: Facilitators

PREPARE
TIME: 45 minutes, plenary, every day.
FACILITATION: Yes, 2 facilitators

32 Wiki Loves Earth

Main challenge/goal: Wrap-up, prepare for the next day, next steps.

http://etherpad.wikimedia.org/p/wmcon14-32 Etherpad]

Contact

The programme team is in strong favour of having all discussions on wiki, but have set up an internal mailing list for coordinating matters within the team. Non-members who feel more comfortable with expressing their wishes off wiki can reach out to us via wmcon-prog lists.wikimedia.de.