Wikimania 2021/Scholarships/Wikimedia Community in Zambia/Report

Goals

Did you meet your goals? Are you happy with how the project went?

Yes we did meet our goals and Am happy with how it all turned out.

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
We were targeting to support 8 participants with data bundles subscription to have better internet connection for Wikimania.	We managed support 5 participants.	We managed to support three because the funds came late others where not willing to use there own money.
A Quiet space for watching Wikimania	We hosted one Wikimania post events.	Since the funds came late and some people didn't have the chance to attend the event so we hosted a one event to help those that didn't attend to have a feel of what it was like.
Purchasing of Small hardware support	We couldn't get the items.	The items where expensive to purchase and we just had to rent them for and had to rotate with the team members that where attending the conference

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

I think the fact that we where able to have a virtual conference amidst Covid19.

What did not work so well?

I think the fact that we received the funds late was a disadvantage because it would have been more interactive to participate and engage in real time with the event proceedings. Those that did mange to attend had issues with network

Due to Covid19 and the retractions in my country most people where skeptical about attending the after event and meet up.

What would you do differently next time?

Receiving the funds earlier makes facilitation more easier.

The network issues was due to the quality of internet provided by my country.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Items	Qty	Price	Comment
Microphone	2	1300	We couldn’t purchase these items due the funds coming late and so we just rented the during the course of the conference.
Web Cam	2	1400
Studio Headsets	2	900
Child care	1	1500	For child care we had one single mom and we got her child care that costed us 300ZMW per day.
Data	5	2250	The 5 participates got rebased K450 for the data the bought during the conference
Space	1	3500	For our one-day post event we booked a quite space where we had our meet up
Operational costs	-	300	A 300 was allocated for airtime to call the participates and everyone that was helping in planning
Total		K11,150

Total used = 11,150 ZMW

On the 7th of September 2021 700 USD was received was at the exchange rate of 15.965000 a total of 11,175.50 in Zambian Kwacha

Remaining funds

Do you have any remaining grant funds? Yes. K25.50ZMW

Anything else

Anything else you want to share about your project?