Wikimania 2009/Austin

AUSTIN, the capital city of the state of Texas, the 16th largest city in the United States with 1.5 million people in the metropolitan area, is often called the Live Music Capital of the World. Austin is an educational center with the University of Texas at Austin, one of America's largest universities. Austin is also home to dozens of computer and internet companies, including Dell's main campus, IBM, Motorola, Cisco, and dozens more. The city consistently ranks at the top of charts listing the most livable cities and greenest cities in America. Austin would be an ideal host city for Wikimania 2009.

Hank Williams III at South by Southwest music festival in 2006

More to come.

City detailsEdit

  • Country: United States of America
  • City proposed: Austin, Texas
  • Proposed dates : Friday to Monday, possibly in July/August.
  • Contact person(s): Guðsþegn

Conference venueEdit

  • brief description of venue (room sizes, number of rooms etc.)
  1. Main hall:
  2. Seminar rooms:
  3. Lounge facilities:
  4. Other rooms (organisation, staff, speakers, interviews/press, storage):
  • Socializing areas (Garden, lounge etc.), their capacity and the hours at which they are opened/closed:
  • Contacts with conference venue (emails, price quotes etc.)
  • Technical facilities
    • Existing technical installations
      (on site Audio-visual...)
    • Wireless Network implementation
(existing? to be built? easiness of implementation?)


  • Location of main accommodation facilities
(where can the attendees be hosted. On site, off site, how far from conference venue? For attendees? For VIPs?)
  • Room details and price range
(What's the accommodation like? Dorms, B&B, Hotel? Singles, doubles? How much does it cost per person and per day?)
  • Catering (one meal a day, breakfast is a plus)
(Where do we eat, how much it costs)
  • Contacts with accommodation partner(s)
(Have you contacted the proposed locations, exchange of emails, price quotes etc.)

Party opportunitiesEdit

Wikimania traditionally hosts two parties, one for attendees (capacity of 250-350) and one for sponsors and VIPs (capacity 40-60).

  • Attendees party(ies) propositions
(location, how to get there, what's cool and relaxed about it)
  • Sponsor party(ies) proposition
(location, how to get there, what's chic and high profile about it)

Travel and transportationEdit

  • Estimation of travel costs from all continents: see table below
  • Distance from international airport(s)and how do we get to the location:
Philadelphia is at the heart of the w:Northeast Corridor enabling rail access from all points in the Mid-Atlantic and southern New England and overnight from more distant points. w:Philadelphia International Airport, a hub airport for w:US Airways domestic and international service, lies on the near edge of the city limits and is less than 30 minutes by SEPTA rail from Center City. Amtrak also connects to w:BWI Airport and w:Newark Liberty International Airport, enabling further potential flight options for those willing to self-transfer.
  • Local transportation and local social opportunities
Many restaurants in the area of every cuisine possible, there is SEPTA transportation within the city and into the suburbs, reaching as far as Trenton and Wilmington.
  • Visa issues
(who needs a visa, how easy is it to obtain it)
  • Tourism opportunities
Philadelphia is a major tourist destination in the United States, particularly the immediate area in and around Independence Hall, where the w:United States Declaration of Independence was signed.

Airfare costsEdit

The following table summarize estimated cost for round-trip flights from all continents for August 2009, based on search results at online travel agencies (,, and Typical prices for August 2009 will not be available until September 2008, so the prices in this table are for 14-20 August 2008

The estimates given are likely not to be as high as is given (estimates for 12 months out are not horribly reliable), and cheaper fares may be found through other carriers and websites. The fares for some cities listed here are cheaper than the fares for the cities they connect through! Looking for your own fare is heavily encouraged.

From Costs (in US$) Airline
North America
  Chicago $250 US Airways
  Los Angeles $360 Frontier Airlines
  Mexico City $350 Continental
  New York $86 Amtrak
  San Francisco $320 Continental
  Toronto $415 Air Canada
  Vancouver $500 Air Canada
  Washington $84 Amtrak
  Amsterdam $1025 US Airways
  Frankfurt $1055 Lufthansa
  London $980 Air France
  Moscow $1205 Air France
  Paris $1060 Air Canada
  Rome $950 British Airways
  Vienna $1181 Delta Air Lines
  Warsaw $953 Lufthansa-US Airways
From Costs (in US$) Airline
  Hong Kong
  Tel Aviv
South America
  Buenos Aires
  Rio de Janeiro
IATA code Airline offical website
AC Air Canada
AF Air France
AI Air India
BA Britsh Airways
CI China Airlines
CX Cathay Pacific
EK Emirates
JL Japan Airlines
KE Korean Air
KL KLM Royal Dutch Airlines
IATA code Airline offical website
LH Lufthansa
MH Malaysia Airlines
NH All Nippon Airways
QF Qantas
SQ Singapore Airlines
TG Thai Airways International
UA United Airlines
VN Vietnam Airlines

Local sponsorship opportunitiesEdit

Possibility of local sponsorships

  • Contacts
(no name needed, just "company X, 4000 USD or will provide 300 beds)



  • Weaknesses of the proposed location ...and how to overcome those weaknesses
  • Strengths of the proposed location